FCI EL RENO FY 26 3RD QTR - SUB

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 15B50726Q00000017) for commercial products and services. The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB) and Economically Disadvantaged Women-Owned Small Business (EDWOSB).

The solicitation details a "Schedule of Supplies/Services" which includes a comprehensive list of food items, primarily pre-packaged meals and ingredients. Key items include:

• Kosher and Halal meals (e.g., Beef Franks, Chicken Wings, Bologna, Cheese Omelet Meal, Spaghetti & Meatballs Meal, Turkey Cutlet Meal, Fish Fillet Meal, Meatloaf Meal, Pasta Meals, Lasagna Meal).
• Various produce items (e.g., Green Beans, Corn, Peas, Spinach, Tomatoes, Carrots, Beets).
• Staple food items (e.g., Coffee, Beans (Black, Pinto, Navy), Flour, Oatmeal, Rice, Pasta (Elbow, Rotini, Spaghetti), Tofu, Cheese (Cheddar, Mozzarella), Margarine, Mustard, Catsup, Pickle Relish, Tomato Paste).
• Other items such as Breaded Chicken Nuggets, Breaded Fish Fillets, Potato Chips, Tuna Fish, Tortilla Chips, Breakfast Cakes & Pastries, and French Fries.

Each item specifies the quantity, unit, and delivery date. The primary delivery period is April 1, 2026, through April 15, 2026, with deliveries accepted Monday through Friday, 8:00 AM to 2:00 PM, excluding Federal Holidays.

• Contract Type: Firm Fixed Price.

• Period of Performance: April 1, 2026 - April 15, 2026.

• NAICS Code: 311999 (All Other Food Manufacturing).

• Size Standard: 500 Employees.

• Offer Due Date: March 11, 2026, 16:00 CT.

• Solicitation is issued by the Federal Bureau of Prisons, FCI El Reno.

• Payment will be made by the Federal Bureau of Prisons, FCI El Reno.

• 100% Set Aside for Women-Owned Small Business (WOSB) and Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference. Addenda are attached.

• The document includes various contract clauses and provisions related to IT security, privacy, and other regulatory requirements.

Form / Attachment / Pricing Sheet

This document is a cover sheet for submitting a quote in response to solicitation 15B50726Q00000017 for 3rd Quarter FY26 Subsistence Requirements. It outlines the essential information vendors must provide with their quote.

• VENDOR NAME: The legal name of the bidding company.
• UEI NUMBER: The Unique Entity Identifier for the vendor.
• CONTACT NAME: The name of the individual to contact regarding the quote.
• PHONE NUMBER: The contact person's phone number.
• E MAIL ADDRESS: The contact person's email address.
• Representations and Certifications: Vendors must initial one of two statements:
  • Completion of online representations and certifications, with page 19 of the solicitation attached.
  • Completion of paper representations and certifications, with pages 19-28 (c) through (r) of the solicitation attached.

This document is critical for bidders to ensure their quote is considered complete and compliant. Failure to provide the requested vendor information and correctly initial the representations and certifications statement may result in a non-responsive quote.

Form / Attachment / Pricing Sheet

This document, "Awardtable JV2.xlsx", appears to be a pricing sheet or an award table related to Solicitation #15B50726Q00000017 for FY-2026 3rd Quarter Dairy and General Subsistence. It lists various food items, quantities, units, and bid totals. The "Winners" sheet indicates potential awardees for each line item, though all bid totals are listed as 0.0 and winners as #N/A in the provided data, suggesting this may be a template or a pre-award listing.

• Subsistence Sheet: Details a comprehensive list of food items including dairy, general subsistence, kosher, and halal options. Items range from coffee and meats to frozen vegetables and pantry staples. Quantities and units of issue are specified for each item.
• Winners Sheet: Mirrors the subsistence list and includes columns for potential winners, though this data is not populated in the provided extract.
• Legend: Provides instructions on how to cancel a bid by marking an 'x' in front of a number, which affects subsequent bids.

This document is crucial for bidders responding to Solicitation #15B50726Q00000017. It outlines the specific subsistence items, quantities, and units required for the 3rd quarter of FY-2026. Bidders must use this information to prepare their pricing and understand the scope of the requirement. The "Legend" suggests a specific bidding process or tool is used, which bidders need to follow.

Solicitation / RFP / RFQ

The Federal Bureau of Prisons, Federal Correctional Institution, El Reno, Oklahoma, intends to issue solicitation 15B50726Q00000017 for QUARTERLY – SUBSISTENCE. This is a combined synopsis/solicitation for commercial items.

• Procurement of subsistence items on a quarterly basis.

• Deliveries are FOB destination.

• Contract type: Firm-fixed price.

• Delivery Period: April 01, 2026, through January 15, 2026.

• Delivery Location: Federal Correctional Institution, 4205 Highway 66 West, El Reno, OK 73036.

• Offers will be evaluated based on price.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• The Government will award to the responsible offeror(s) whose offer conforms to the solicitation based on price.

• Payment for awards at or below $10,000.00 will be via Government Purchase Card.

• Awards over $10,000.00 will be purchase orders payable by EFT.

• Anticipated date for receipt of quotes: March 12, 2026, by 4:00 PM CST.

• Anticipated date of award: March 13, 2026.

• Completed offers should be emailed to Nate Long at n2long@bop.gov.

• Bidders must fill in the attached Excel sheet and remit in that format.

• This solicitation is a 100% small business set aside.

• NAICS Code: 311999 (Size standard: 500 employees).

• Faith-based and Community-based organizations are eligible to submit offers.

• All responsible sources may submit a proposal.

• The solicitation will be available on or about February 26, 2026, on https://sam.gov. Hard copies will not be available.

• All future information, including amendments, will be distributed solely through https://sam.gov. Interested parties must monitor this site.

• Offerors must be registered in www.SAM.gov with current representations and certifications at the time of quotation.

• Point of Contact: Nate Long, Contracting Officer, 405-319-7638.

Form / Attachment / Pricing Sheet

This document outlines critical delivery and item specification requirements for vendors responding to an opportunity. It details strict adherence to schedules, quality standards, and delivery conditions.

• Delivery Schedules: Must be strictly enforced. Failure to meet established timeframes will be considered non-conformance and may lead to contract cancellation.
• Delivery Hours: Monday through Friday, 7:00 am to 2:00 pm, excluding federal holidays. No appointments are necessary.
• Item Specifications: Items must meet all indicated specifications. Non-compliance will be considered non-conformance, potentially leading to contract cancellation.
• Inspection: Items will be closely inspected and may require thawing and cooking to verify compliance.
• Unacceptable Items: Items found unacceptable must be picked up by the vendor at their expense within two weeks of notification. Unclaimed items will be disposed of.
• Palletization: All deliveries must be palletized.
• Temperature Requirements:
  • Non-frozen, perishable foods: 34°F to 40°F.
  • Frozen foods: 0°F or below. Prior thawing will result in refusal.
• Consequences of Non-Compliance: Failure to meet delivery schedules or specifications may result in indefinite removal from future awards.
• Final Delivery Deadline: All items must be delivered by April 15, 2026.
• Method of Delivery: Delivery vehicles must be suitable for offloading onto a 4-foot elevated unloading dock.

Vendors must carefully review these requirements to ensure they can meet the strict delivery timelines, quality standards, and logistical conditions. Non-compliance carries significant consequences, including contract cancellation and exclusion from future opportunities. The final delivery date and specific temperature/palletization requirements are critical for planning.