FCI EL RENO FY 26 4TH QTR MILK

Solicitation / RFP / RFQ

This document is a solicitation for the procurement of dairy milk products for the Federal Bureau of Prisons, FCI El Reno. The solicitation is for a firm-fixed-price contract.

• Item 0001: Whole Milk, Half Pints, Each. Quantity: 30,000 units.

  • Product must comply with CID A-A-20338A, Group I - Pasteurized, Type A - Milk, Flavor 5 - Other (No Flavor).
  • Packaging size: 236.6 ml (8 fl oz) aseptic package or 236.6 ml (8 fl oz) plastic bottle.
  • Must comply with definition and standard of identity in 21 CFR §131.110.
  • PSC: 8945

• Item 0002: Whole Milk, Gallons. Quantity: 6,500 units.

  • Product must comply with CID A-A-20338A, Group I - Pasteurized, Type A - Milk, Flavor 5 - Other (No Flavor).
  • Packaging size: 5 gallon containers for milk dispenser.
  • Must comply with definition and standard of identity in 21 CFR §131.110.
  • PSC: 8945

• Contract Type: Firm Fixed Price.

• Period of Performance: July 07, 2026 - September 29, 2026.

• Offer Due Date: June 16, 2026, 16:00 CT.

• Solicitation Number: 15B50726Q00000020.

• Method of Solicitation: Invitation for Bid (IFB).

• The acquisition is UNRESTRICTED.

• NAICS Code: 311511 (Dairy Product Manufacturing).

• Size Standard: Not specified, but implied to be for small business based on typical solicitations.

• Deliveries are accepted Monday-Friday between 7:00 AM and 2:00 PM, excluding Federal Holidays.

• No appointments are necessary for deliveries.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-4, and 52.212-5. Addenda are attached.

• Key clauses include: 52.203-17 (Contractor Employee Whistleblower Rights), 52.232-18 (Availability of Funds), and DOJ-02 (Contractor Privacy Requirements).

Form / Attachment / Pricing Sheet

This document appears to be a cover sheet or administrative form for a solicitation related to "MILK" for the 4th Quarter of FY-2026. It requests specific information from vendors to be submitted with their quote.

• Vendor Name
• Unique Entity ID
• Contact Name
• Phone Number
• Fax Number

Vendors responding to the associated solicitation (identified by solicitation number 15B50726Q00000020) must complete and submit the requested information on this form with their quote. This is a required administrative step for participation in the opportunity.

Other / Unclassified

This document outlines critical delivery and item specification requirements for an unspecified procurement. It emphasizes strict adherence to delivery schedules and product specifications, with non-conformance leading to contract cancellation.

• Delivery Schedule: Strictly enforced. Deliveries accepted Tuesdays between 7:00 am and 2:00 pm, excluding federal holidays. No appointments are necessary.
• Item Specifications: Items must meet all indicated specifications. Non-compliance will be treated as non-conformance.
• Inspection: All items will be closely inspected and may require thawing and cooking to verify compliance.
• Unacceptable Items: Items conditionally received and found unacceptable must be picked up by the vendor at their expense within two weeks of notification. Unclaimed items will be disposed of.
• Palletization: All deliveries must be palletized.
• Temperature Requirements:
  • Non-frozen, perishable foods: Delivered between 34°F and 40°F.
  • Frozen foods: Delivered at 0°F or below. Products showing signs of prior thawing will be refused.
• Consequences of Non-Compliance: Failure to meet delivery schedules or specifications will result in indefinite removal from future awards.
• Method of Delivery: The trailer/delivery vehicle deck must be suitable for offloading onto a 4-foot elevated unloading dock.

This document details crucial operational and quality control requirements. Bidders must ensure their logistics and product quality can meet these strict standards, including delivery windows, temperature controls, and palletization, to avoid contract cancellation and future exclusion from opportunities.

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons, Federal Correctional Institution, El Reno, Oklahoma, for the acquisition of dairy items for the 4th quarter of fiscal year 2026. It contains the necessary information for submitting a request for quote.

• Acquisition of dairy items.

• Items must meet the specifications listed in the solicitation.

• Items are expected to be delivered by the delivery date specified in the solicitation.

• Offers must be submitted utilizing the unit of issue specified (e.g., not in pounds if the unit of issue is cases).

• The solicitation includes FAR 52.212-4, Contract Terms and Conditions – Commercial Items.

• Payment for awards at or below $10,000.00 will be made by government purchase card.

• For awards above $10,000.00, purchase orders will be issued and payment will be made by electronic funds transfer.

• Invoices are to be sent to the FCI El Reno Business Office.

• Offers must be received electronically on or before June 16, 2026, at 4:00 pm Central Standard Time.

• Responses must be submitted electronically to N2long@bop.gov.

• Quotes received after the deadline will not be considered.

• All potential offerors must maintain an "active" registration in the SAM.GOV database.

• Prospective awardees shall be registered in the SAM database prior to award, during performance, and through final payment.

• Offerors must complete the annual representations and certifications (FAR 52.212-3).

  • If completed electronically via SAM.gov, complete only paragraph (b)(2).
  • If not completed electronically, complete paragraphs (c) through (r).

• Offerors should include their Universal Entity Identifier (UEI) number.

• FCI El Reno will not accept items that do not meet the listed specifications.