FCI EL RENO FY 26 4TH QTR SUB

Form / Attachment / Pricing Sheet

This document is a cover sheet for submitting quotes for the 4th Quarter FY26 Subsistence Requirements (Solicitation Number 15B50726Q00000025). It outlines the required information bidders must include with their quote response.

• Vendor Name
• UEI Number
• Contact Name
• Phone Number
• Email Address
• Representations and Certifications Statement: Bidders must initial one of two statements regarding the completion of online or paper representations and certifications, and indicate whether page 19 of the solicitation (for online) or pages 19-28 (c) through (r) (for paper) has been attached.

This form is critical for ensuring a complete and compliant quote submission. Failure to provide the requested information and initial the correct statement regarding representations and certifications may impact the evaluation of the bid.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ/RFP) from the Federal Bureau of Prisons (FCI El Reno) for the procurement of various food and beverage items. The solicitation outlines specific requirements for these items, including kosher and halal certifications where applicable.

The solicitation details a comprehensive list of food and beverage items, including but not limited to:

• Kosher Catsup, Tomato Catsup, Dressing, Mustard, Dry Cereal, Farina, Vegetable Juice
• Halal Beans & Franks Meal, Halal Turkey Cutlet Meal, Halal Chicken Wing Meal
• Kosher Spaghetti/Meatball Meal, Chicken Wing Meal
• Butter, Tofu, Beans (Black, Lentil, Pinto), Beets Sliced, Cereal (Grits, Oatmeal)
• Mayonnaise, Hot Sauce, Pasta (Elbow Macaroni, Lasagna, Rotini, Spaghetti)
• Peanut Butter, Rice, Soy Sauce, Spinach, Sugar, Taco Shells, Tomato Paste
• Tomatoes (Crushed), Vinegar, Worcestershire Sauce, Corn (Frozen), Green Beans (Frozen), Mixed Vegetables (Frozen), Peas (Frozen)

Each item has specific requirements regarding ingredients, certifications (e.g., Kosher Parve, Halal), packaging, and U.S. grade standards.

• Solicitation Number: 15B50726Q00000025

• Offer Due Date: 06/18/2026 at 16:00 CT

• Period of Performance: July 1, 2026 - July 31, 2026

• Delivery Location: Federal Bureau of Prisons, FCI El Reno, 4205 US Hwy 66 West, El Reno, OK 73036

• Delivery Hours: Monday through Friday, 7:00 AM to 2:00 PM, excluding Federal Holidays.

• Contract Type: Firm Fixed Price

• NAICS Code: 311999 (Size Standard: 500 Employees)

• Offers are to be submitted by the due date specified.

• Specific submission instructions are detailed within the solicitation documents.

• Evaluation criteria are not explicitly detailed in the provided pages but are typically found within the full solicitation package.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• Provision 52.27-103-71 FAITH-BASED AND COMMUNITY-BASED ORGANIZATIONS (AUG 2005) is included, allowing such organizations to submit offers equally.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5. Addenda are attached.

• Detailed contract clauses and provisions related to privacy, security, and information systems are included, particularly concerning DOJ requirements.

Solicitation / RFP / RFQ

• Delivery Schedules: Strictly enforced. Failure to deliver within established timeframes will be considered non-conformance and may lead to contract cancellation.

• Delivery Acceptance: Monday through Friday, 7:00 am to 2:00 pm, excluding federal holidays. No appointments are necessary.

• Item Specifications: Items must meet all indicated specifications. Non-compliance will be considered non-conformance, potentially leading to contract cancellation. Items will be inspected and may require thawing and cooking for compliance checks.

• Unacceptable Items: Items found unacceptable must be picked up by the vendor at their expense within two weeks of notification. Unclaimed items will be disposed of.

• Palletization: All deliveries must be palletized.

• Temperature Requirements:

  • Non-frozen, perishable foods: Delivered between 34°F and 40°F.
  • Frozen foods: Delivered at 0°F or below. Products showing signs of prior thawing will be refused.

• Vendor Performance: Failure to meet delivery schedules or specifications may result in indefinite removal from future awards.

• Delivery Deadline: All items must be delivered by July 31, 2026.

• Method of Delivery: The trailer/delivery vehicle deck must be suitable for offloading onto a 4-foot elevated unloading dock.

Solicitation / RFP / RFQ

The Federal Bureau of Prisons, Federal Correctional Institution, El Reno, Oklahoma, intends to issue solicitation 15B50726Q00000025 for QUARTERLY – SUBSISTENCE. This is a combined synopsis/solicitation for commercial items.

• Procurement of subsistence items on a quarterly basis.

• Delivery is FOB destination.

• Contract type: Firm-fixed price.

• Period of Performance: Delivery expected between July 01, 2026, through July 31, 2026.

• Delivery Location: Federal Correctional Institution, 4205 Highway 66 West, El Reno, OK 73036.

• Offers are due by June 18, 2026, at 4:00 PM CST.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• The Government will award to the responsible offeror(s) whose offer conforms to the solicitation based on price.

• Payments: Via Government Purchase Card for awards at or below $10,000.00; purchase orders payable by EFT for awards over $10,000.00.

• The solicitation will be available on or about June 04, 2026, on https://sam.gov. All future information and amendments will be distributed solely through this site.

• Completed offers should be emailed to Nate Long at n2long@bop.gov.

• Anticipated date of award: April 19, 2026.

• This solicitation is a 100% small business set-aside.

• NAICS Code: 311999 (Size standard: 500 employees).

• Offerors must be registered in www.SAM.gov with current representations and certifications.

• Faith-based and Community-based organizations are eligible to submit offers.

• Bidders must fill in and remit offers in the attached Excel sheet format.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a sub-award table for FY-2026, 4th Quarter, related to RFQ #15B50726Q00000025 for General Subsistence. It lists various food items with quantities and units, intended for tracking bids and winners.

• Item Descriptions: Includes a variety of food items such as Kosher and Halal meals, canned goods, dry goods (beans, rice, sugar), pasta, frozen vegetables, and condiments.
• Quantities and Units: Specifies the amount and unit of measure for each item (e.g., EA for each, CS for case, LB for pound, BG for bag).
• Bid Information: Columns for 'bid total' and 'Winner' are present, though populated with '#N/A' in the provided data, indicating this may be a template or pre-award data.
• Totals: Includes grand totals for quantities and a calculated 'TOTAL 2ND QTR FOOD' value.

This spreadsheet serves as a detailed list of subsistence items and their required quantities for the 4th quarter of FY-2026. Bidders responding to RFQ #15B50726Q00000025 should use this as a reference for the specific products and volumes needed. The format suggests it may be used for pricing and award tracking, and bidders should ensure their proposals align with these item specifications.