FCI Gilmer FY26 3rd Quarter Food

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons, FCI Gilmer, for the procurement of various food items. The solicitation details specific quantities, units, unit prices, and delivery requirements for a wide range of kosher and halal food products, as well as other grocery and cleaning supplies.

• A comprehensive list of food items, including but not limited to:

  • Kosher and Halal meals (e.g., Kosher Dressing, Kosher Coffee, Halal Beans and Franks Meal, Halal Chicken Cacciatore Meal)
  • Various meats (e.g., Beef Patty, Roast Beef, Turkey Roast, Chicken Leg Quarters)
  • Dairy products (e.g., Mozzarella Cheese, Cottage Cheese, Sour Cream)
  • Produce (e.g., Beans, Peas, Corn, Tomatoes, Mixed Vegetables)
  • Pantry staples (e.g., Flour, Sugar, Pasta, Rice, Oil, Spices)
  • Beverages (e.g., Kosher Beverage, Lemon Juice, Lime Juice)
  • Desserts and baked goods (e.g., Jelly, Cake Mixes, Biscuits, Pastries)
  • Cleaning supplies (e.g., Oven Cleaner, Dish Machine Cleaner)

• Specific requirements for each item include quantity, unit of measure, unit price, and delivery schedule.

• Many items require specific certifications (e.g., Certified Kosher Parve, Certified Halal) and must be marked accordingly.

• Detailed specifications are provided for many food items, including ingredients, preparation methods, and quality standards.

• The period of performance for some items is specified as FY26 3rd Quarter (04/01/2026 - 07/31/2026).

• Delivery is FOB Destination to FCI Gilmer, 201 FCI Lane, Glenville, WV 26351.

• Quotations must be submitted to the issuing office (Block 5a) on or before 03/12/2026 at 16:00 ET.

• The document includes fields for discounts for prompt payment (0.00% for 10, 20, or 30 calendar days).

• The document is a request for information, and submitted quotations are not considered offers.

• The RFQ is marked as "IS NOT A SMALL BUSINESS SET-ASIDE."

• The document includes extensive contract clauses related to Government information security, privacy, and contractor responsibilities, including prohibitions on ByteDance applications, data privacy, and incident reporting.

• A "Budget with Line Items.pdf" is listed as an attachment.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is for Food Service items for the Federal Correctional Institution - Gilmer. The solicitation is due by March 12, 2026, no later than 4:00 p.m.

• The government will award by line item to responsive/responsible vendors.

• Past performance will be considered approximately equal in value to price.

• Awardees must meet all requirements of the RFQ.

• Deliveries are expected from April 1, 2026, through April 30, 2026.

• Dairy and bread will be delivered weekly for the quarter, with estimated weekly amounts based on institutional need.

• No deliveries will be accepted prior to April 1, 2026.

• Prices are FOB destination.

• Quotations must be submitted electronically to mxfrye@bop.gov.

• Offerors must be registered and up-to-date in the System for Award Management (SAM.gov).

• Standard Form (SF) 18 – Request for Quotation must be completed (blocks 11, 13, 14, 15, 16).

• Attached quote sheets must include offeror name & UEI number in the header section.

• Offeror email address and UEI number must be included in block 11b of the SF 18.

• Original signatures are required on submitted quotes.

• Not specified in this document.

• Product related inquiries may be directed to Jared Abrahims, FSA at 304-626-2500 x 1250.

• General questions can be directed to Melissa Johnston at 304-626-2500, ext. 2545.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons, FCI Gilmer, for the procurement of various food and subsistence items. The solicitation details specific item numbers, descriptions, quantities, units, and delivery requirements.

The core of the solicitation is the "SCHEDULE OF SUPPLIES/SERVICES" which lists numerous food items, including:

• Kosher food items (e.g., dressing, beverages, coffee, cereal, mustard, oatmeal, sardines, vegetable juice, beans, franks, cheese omelet, chicken cacciatore, chow mein, wing meal, fish fillet, meatballs, pasta, pizza, tuna, jelly, peanut butter, chips, etc.)
• Halal food items (e.g., beans and franks meal, cheese omelet meal, chicken cacciatore meal, chow mein meal, wing meal, fish fillet meal, meatballs meal, turkey cutlet meal, etc.)
• General food items (e.g., beef patties, ground beef, roast beef, chicken leg quarters, chicken patties, chicken breast, fish patties, hot dogs, Italian sausage, pork roast, turkey roast, etc.)
• Various pantry staples and supplies (e.g., sporks, food trays, plastic wrap, scrubber pads, steel sponges, oven cleaner, lime out, sanitizers, all-purpose cleaner, dish machine cleaner, cleaning cloths, butter, cheese, margarine, tofu, dressing, sugar substitute, beans, carrots, catsup, bran flakes, grits, oatmeal, chili powder, coffee cake mix, corn, cornstarch, devil's food cake mix, flour, french fries, french toast, pancakes, pizza, cottage cheese, milk, sour cream, bread, buns, tortillas, etc.)

Each item includes a detailed description, quantity, unit of measure, and delivery schedule. Specific requirements often include kosher or halal certification, ingredient specifications, packaging details, and delivery locations (FCI Gilmer, 201 FCI Lane, Glenville, WV 26351).

• The solicitation is for the "FY26 3rd Quarter" period.

• The contract type is indicated as "Firm Fixed Price" for the listed items.

• Quotations must be furnished to the issuing office (Block 5a) on or before Close of Business on 03/12/2026, 16:00 ET.

• The document notes that "This is a request for information, and quotations furnished are not offers."

• It also states that "This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service."

• The RFQ is marked "IS NOT A SMALL BUSINESS SET-ASIDE."

• The document includes standard forms (SF 18) and continuation sheets detailing the extensive list of supplies.

• Specific certifications (e.g., kosher, halal) are frequently required for food items.

• Delivery is specified to Federal Bureau of Prisons, FCI Gilmer.