FCI Herlong 3rd Quarter Food

Form / Attachment / Pricing Sheet

This document is a "National Menu Specifications Quote Sheet" for Fiscal Year 2026, Quarter 3rd, for FCI Herlong. It details specific food items, their required specifications, and the units to order. Bidders must comply with these specifications for their quotes to be considered for award.

• General Instructions: Failure to comply with specifications will result in disqualification. Substitutions are not accepted. Products can be foreign if distributed in the U.S. Fried items may be baked at the institution's discretion.
• Itemized Specifications: The document lists numerous food items categorized as BEANS, PASTA AND RICE, CORN MEAL, CORN STARCH, FLOUR, NON-FAT DRY MILK, CEREAL, PEANUT BUTTER, JELLY, SUGAR, SYRUP, TOMATO PRODUCTS, SALAD DRESSING AND OILS, PIZZA, TACO SHELLS, TORTILLAS, TORTILLA CHIPS, CHIPS, FRENCH TOAST, PANCAKES (PREMADE ITEMS), VEGETABLES (CANS/POUCHES), VEGETABLES (FROZEN), SOY PRODUCTS, SPICES, MEATS (BEEF, CHICKEN, FISH, OTHER), CHEESE, EGGS, MILK, BUTTER, MARGARINE, and LOCAL SPECIFICATIONS.
• Specific Requirements: Each item includes a number, description, unit of issue, units to order, and fields for price per unit and total. Detailed specifications include product type, grade, processing methods, packaging, and origin requirements (e.g., "100 percent grown, processed, and packed in the United States or Canada").

This document is critical for potential bidders as it outlines the exact products and quality standards required. Bidders must carefully review each item's specifications to ensure their offerings meet all criteria. The "Units to Order" column indicates the quantities required, which is essential for pricing and logistical planning. Failure to adhere to any specification can lead to disqualification.

Solicitation / RFP / RFQ

This document is a cover letter accompanying a solicitation package from the Federal Bureau of Prisons for the acquisition of Subsistence Products for the Federal Correctional Institution in Herlong, California.

• Potential quoters must be registered in the System for Award Management (SAM) database.

• Quoters must include their Data Universal Numbering System (DUNS) number in Block 17a of Standard Form 1449.

• Offerors are requested to send only necessary pages to complete their offer and, if registered in SAM, only complete section (I) of FAR Provision 52.212-3.

• The solicitation is for FY 26 3rd Quarter Subsistence Products.

• Offers are due no later than March 10, 2026, at 2:00 p.m. Pacific Standard Time.

• Email offers are authorized and preferred, sent to tpolan@bop.gov. Confirmation of receipt is required.

• Postal mailing address: Federal Correctional Institution, Attn: Trevor Polan, Contract Specialist, P.O. Box 900, Herlong, CA 96113-0900.

• Hand delivery or express mail address: 741-925 Herlong Access Road A-25, Herlong, CA 96113.

• Quotes received after the deadline will be handled per FAR 52.212-1(f).

• Discussions with Government technical personnel regarding quote preparation are cautioned against.

• All communications prior to award should be directed to the Contracting Officer via email or mail.

• Not specified in this cover letter.

• This is a cover letter; the full solicitation package is attached separately.

• Failure to maintain current/active SAM registration may result in elimination.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services. The Federal Bureau of Prisons (FBP) is seeking offers for items to be delivered to FCI Herlong. The solicitation number is 15B61926Q00000011.

• The solicitation references an "Attached Schedule of Items" for specific details on supplies/services.

• Item 0001 has a Period of Performance from 04/01/2026 to 06/30/2026.

• Delivery is scheduled for 04/17/2026.

• All items must comply with the BOP National Menu Specifications. Contractors must obtain a copy of these specifications prior to quoting.

• Specific requirements for certified religious diet meals are detailed, including certification from an accepted Orthodox Kosher certification agency and adherence to general meal specifications.

• Detailed specifications are provided for mixed vegetables, peas and carrots, mashed potatoes, and tomato sauce.

• The contract type is implied to be Firm Fixed Price (FFP).

• The period of performance for Item 0001 is 04/01/2026 - 06/30/2026.

• The Offer Due Date is 03/10/2026 at 02:00 PT.

• Awards will be made based upon price and price-related factors. Past performance will also be considered.

• Multiple awards may be made, and some line items may not be awarded.

• Quotes will be considered non-responsive if they include changes to item specifications or are conditional offers (e.g., All-or-None basis).

• Contractors must be registered in the System for Award Management (SAM).

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB) / Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The North American Industry Classification Standard (NAICS) code is 311999, with a size standard of 500 Employees.

• Several small business set-aside provisions are incorporated by reference, including Total Small Business Set-Aside (52.219-6) and Notice of Set-Aside of Orders (52.219-13).

• The solicitation incorporates FAR clauses by reference, including 52.212-4 and 52.212-5, with specific addenda and checked clauses.

• Delivery instructions include specific temperature requirements for perishable and frozen foods, and a requirement for palletized deliveries.

• Invoices for orders over $10,000.00 will be made via EFT. Small business vendors must self-certify their status on invoices.

Form / Attachment / Pricing Sheet

This document is a "National Menu Specifications Quote Sheet" for the FCI Herlong, CA, for Fiscal Year 2026, Quarter 3rd. It outlines specific food items, primarily Kosher and Halal certified, for which the institution is seeking quotes. Compliance with the "Religious Diet Specifications" is mandatory for an item to be considered for award, and no specification substitutions will be accepted.

The sheet details 16 numbered items, including:

• Various Kosher certified meals and components (e.g., dressing, margarine, pastries, vegetable juice, mustard, fish fillets, turkey cutlets, chicken chow mein, chicken wings, meatballs, spaghetti and meatballs, tartar sauce, potato chips, bread).
• One Halal certified meal (16 Ounce Meatloaf Meal).
• For each item, it specifies the Unit of Issue (e.g., EA - Each), Units to Order, and provides columns for Price Per Unit and Total.
• Detailed descriptions of each food item, including weight, ingredients, preparation methods, and specific certification requirements (e.g., "Certified Kosher Parve," "CID A-A-201628").
• Instructions regarding marking of individual packages with the kosher certification hechsher.
• Notes on potential adjustments to total amounts based on case counts and specific requirements for ingredients and labeling.

This document is crucial for potential bidders as it directly lists the products and specifications for which quotes are being solicited. Bidders must carefully review each item's description, quantity, and certification requirements to ensure they can meet the stated specifications. The "Price Per Unit" and "Total" columns are where bidders will enter their pricing. Failure to comply with the detailed specifications, particularly the religious diet certifications, will result in the item not being considered for award.