FCI Leavenworth QTR 2 Bread Order

Solicitation / RFP / RFQ

This document outlines the delivery instructions and requirements for bread for FCI Leavenworth for the 2nd Quarter of Fiscal Year 2026. It details the expected delivery schedule, warehouse receiving hours, and specific handling and quality standards for food items.

• Delivery Window: Deliveries accepted between January 1st, 2026, and March 31st, 2026. No deliveries before January 1st, 2026, unless authorized.

• Weekly Deliveries: Expected between January 26, 2026 – March 31, 2026. Vendor will be contacted weekly regarding quantities.

• Warehouse Hours: Monday - Friday, 7:00 am to 2:00 pm.

• Holiday Deliveries: Not accepted on Federal holidays.

• Palletization: All deliveries must be palletized unless prior arrangements are made.

• Temperature Requirements: Non-frozen, perishable foods must be delivered between 34°F and 41°F. Milk must be delivered in a refrigerated truck and temp below 41°F.

• Product Condition: No previously thawed products will be accepted. Items must strictly comply with BOP National Menu Specifications and CID standards.

• Marking: Certified religious diet items must be marked with the Kosher Symbol.

• Inspection: Items will be inspected, and receipt may be conditional for up to three (3) days for examination and testing.

• Refusal: Items failing to meet specifications, temperature requirements, or marking requirements will be refused.

• Award documents (Purchase Order/Contract) must be signed and returned within 2 days of receipt.

• Failure to meet delivery schedules or conform to specifications will negatively affect past performance, potentially impacting future award decisions and contractor responsibility.

• Contractors are responsible for obtaining a copy of the BOP National Menu Specifications prior to quoting.

• Items must meet specifications on the quote sheet and CID standards (link provided).

• Unacceptable items found during conditional receipt must be picked up by the vendor within two (2) weeks at their expense.

Form / Attachment / Pricing Sheet

This document is a Contractor's Information Sheet for "FCI Leavenworth – Bread" for Fiscal Year 26, Quarter 2 (January-March). It is intended to collect essential vendor information.

• Name of Company
• Unique Entity ID
• Point of Contact Name
• Email Address
• Phone Number

Bidders are required to complete this form with their company and contact details. This information is necessary for the government to identify and communicate with potential vendors regarding the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items to procure fresh bread, hamburger buns, and hot dog buns for FCI Leavenworth. The contract will be a firm-fix price with weekly deliveries.

• Weekly deliveries of fresh bread, hamburger buns, and hot dog buns.

• Orders will be provided by Tuesday close of business for delivery the following week.

• Products must meet specifications in the line description and CID standards.

• Consideration for bi-weekly deliveries if it results in savings.

• Packaging and shipping details must be provided.

• Contract Type: Firm-fix price.

• Period of Performance: January 26, 2026 through March 31, 2026.

• Estimated Total Quantities: Bread: 151,500; Hamburger Buns: 60,000; Hot Dog Buns: 36,000.

• Submission Method: Via attached spreadsheet, including per-unit pricing and packaging/shipping information. No PDF or Word files.

• Evaluation Criteria: Lowest price technically acceptable (LPTA) and past performance.

• Key Deadlines: Response Date and Time: January 26, 2026, 7:00 am Central time.

• Order Acceptance: Vendors must review and return a signed order accepting the offer within 2 business days.

• Set-Aside: No set aside used.

• NAICS Codes: 311812 (Commercial Bakeries) and 311999 (All Other Miscellaneous Food Manufacturing).

• Size Standard: 1,000 Employees for NAICS 311812.

• Registration: Active registration in System for Award Management (SAM) is required at the time of award.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-01.

• Detailed delivery instructions are provided in an attached document.

• Specific contract clauses regarding Contractor Privacy Requirements (DOJ-02) are included, detailing handling of Personally Identifiable Information (PII), security training, and data breach reporting.

Form / Attachment / Pricing Sheet

This document outlines the specific bread product specifications required for the FCI Leavenworth institution for Fiscal Year 2026, covering the months of January through March. It details the "National Menu Specifications" that must be adhered to for quoted items to be considered for award. No substitutions are permitted.

• Item 52: Bread, Roll, Enriched, Finger (Hot Dog), Wheat, Pan Baked, Sliced, Fresh, Seedless. Requires delivery within 48 hours after baking. Quantity determined weekly.
• Item 53: Bread, Roll, Enriched, Sandwich (Hamburger), Whole Wheat, Part Whole Wheat, or Multigrain, Pan Baked, Sliced, Fresh, Seedless. Requires delivery within 48 hours after baking. Quantity determined weekly.
• Item 54: Bread, White, Whole Wheat, or Wheat, Unseasoned, Fresh, Any Loaf Size, Pan Baked, Sandwich, Sliced, Enriched, Seedless. Requires delivery within 48 hours after baking. Quantity determined weekly.

Bidders must carefully review these specifications to ensure their product offerings comply with the detailed requirements, including specific CID numbers, roll types, bake types, and product states. Failure to meet these specifications will disqualify a bid. Bidders must also state the type and package size on their bid. The quantities for all bread items are determined weekly, based on the Wednesday prior to delivery.