FCI Leavenworth QTR 3 Kosher/Halal

Forms / Attachments / Pricing Sheets

This document outlines the specific delivery requirements and conditions for the FCI Leavenworth Food Service Department. It details the schedule, inspection, and acceptance criteria for all delivered products.

• Delivery Window: Deliveries must occur between 7:00 am and 2:00 pm CST.
• Lead Time: All products must be delivered within 30 days after receipt of order (ARO).
• Scheduling: Delivery schedules must be pre-arranged with the Food Service Warehouse (Phone: (913) 682-8700 ext: 1318).
• Holiday Deliveries: Federal holiday deliveries will not be accepted.
• Inspection: All items will be closely inspected for compliance with specifications.
• Palletization: All deliveries must be palletized.
• Temperature Requirements:
  • Non-frozen, perishable foods: 34-41 degrees F.
  • Canned goods: Above 34 degrees F and not frozen.
  • Frozen foods: 0 degrees F or below; prior thawing will result in refusal.
• Religious Diet Items: Must be marked with the Kosher Symbol.
• Acceptance/Refusal: Receipt may be conditional for up to three (3) days for examination and testing. Items failing to meet specifications will be refused and must be picked up by the vendor within two (2) weeks at their expense. Failure to pick up will result in disposal by warehouse staff.
• Nonconformance: Failure to meet delivery schedules or specifications will be considered nonconformance and may negatively impact past performance evaluations, potentially affecting future award decisions.

This document is critical for understanding the logistical and quality control requirements for delivering food products to FCI Leavenworth. Bidders must ensure their operations can meet the strict delivery times, temperature controls, inspection protocols, and scheduling requirements to avoid nonconformance and potential impacts on future contracting opportunities. Adherence to these specifications is mandatory for successful contract performance.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" intended to collect essential details from potential bidders for the "FCI Leavenworth- Kosher and Halal" opportunity, specifically for Fiscal Year 26 Quarter 3.

• Name of Company
• Unique Entity ID
• Cage Code
• Point of Contact Name
• Email Address
• Phone Number

Bidders are required to complete this form with their company and contact information. This information is crucial for the government to identify and communicate with interested parties regarding the solicitation for Kosher and Halal food services at FCI Leavenworth.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for Kosher and Halal requirements at the Federal Bureau of Prisons, Federal Correctional Institution, Leavenworth. This announcement is the only solicitation, and a separate written solicitation will not be issued. The acquisition is set-aside for small business concerns.

• The specific items, quantities, and units of measure for Kosher and Halal requirements are detailed in attached requirements worksheets.

• Delivery is required within 30 days After Receipt of Order (ARO).

• Delivery will be Freight on Board (FOB) to FCI Leavenworth, 1300 Metropolitan Ave., Leavenworth, KS 66048.

• The Government anticipates making MULTIPLE awards.

• Awards over the Micro Purchase Threshold ($15,000) will be Firm-Fixed Price (FFP) Purchase Orders.

• Awards under the Micro Purchase Threshold will be FFP Government Purchase Card transactions.

• Quotes must be valid for 30 calendar days after the solicitation close date.

• Offers are requested via Request for Quotation (RFQ) number 15B40826Q00000008.

• Submission deadline: 7:00 a.m. Central Time on January 27th, 2026.

• Submit quotes via email only to Kathleen Wood, Contracting Officer, at kwood1@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Evaluation will be based on the following factors:

  • Price: To ensure it is fair and reasonable.
  • Past Performance: A Go/No-Go evaluation based on timeliness of deliveries and order accuracy/completeness. Only "Go" rated Offerors will be considered for award.

• This acquisition is set-aside for small business concerns.

• The North American Industry Classification System (NAICS) code is 311999 with a small business size standard of 700 employees.

• Applicable provisions include 52.212-1, 52.212-2, 52.203-11, 52.203-18, 52.204-7, and 52.225-2.

• Applicable clauses include 52.212-4, 52.203-17, 52.203-19, 52.204-13, 52.209-6, 52.209-10, 52.219-6, and others listed in the document.

• All future information, amendments, awards, and cancellations will be posted on www.sam.gov. Interested parties are responsible for monitoring this site.

Form / Attachment / Pricing Sheet

This document is a detailed pricing sheet and specification list for religious kosher meals and food items required for FCI Levenworth, Solicitation Number 15B40826Q00000008, for Fiscal Year 2026, Quarter 3. It outlines specific food items, their descriptions, units of issue, units to order, and pricing per unit.

• Item Descriptions: Detailed specifications for various kosher meals (e.g., Fish Fillet Meal, Beans and Franks Meal, Chicken Cacciatore Meal) and individual food items (e.g., Kosher Bologna, Sardines, Cereal, Mustard, Peanut Butter).
• Quantity: Units to Order (CS for cases, EA for each) and the total quantity required for each item.
• Pricing: Price Per Unit and Total price are listed, though the primary focus for bidding is the Price Per Unit.
• Packaging/Shipping: Bidders are instructed to specify how items will be packaged/shipped in the notes column, especially if quantities per case differ from a standard 12.
• Compliance: Failure to comply with Religious Diet Specifications will result in the item not being considered for award. No substitutions are accepted. The NFSA/Chief Dietitian makes the final determination on product compliance.
• Certification: All items must be certified by an accepted Orthodox Kosher certification agency. A letter of certification dated no more than 11 months prior to the quote date must be included.

This document is critical for potential bidders to understand the exact product specifications, quantities, and pricing requirements for kosher food items. Bidders must ensure their offerings meet all specified kosher certifications and dietary requirements. The document serves as the basis for quoting prices and understanding the scope of the requirement for this solicitation.

Form / Attachment / Pricing Sheet

This document provides detailed specifications for Halal meals required for Solicitation Number 15B40826Q00000008, issued by FCI Leavenworth for the 3rd Quarter of Fiscal Year 2026. It outlines the specific requirements for a "Certified Halal Meat - 20 Ounce Spaghetti and Meatballs Meal" and general specifications for Halal religious diet meals.

Item 1: Certified Halal Meat - 20 Ounce Spaghetti and Meatballs Meal

• Composition: 4 oz cooked beef meatballs (max 20% fat, 20% added ingredients), 5 oz spaghetti pasta, 3 oz tomato sauce, 8 oz sweet peas.
• Meatball Binders/Extenders: Max 3.5% non-dairy/non-meat binders and extenders, or max 2% isolated soy protein (must be listed by common name on label).
• Unit of Issue: Case (CS)
• Packaging/Shipping: Bidders must note packaging details if not 12 units per case.

General Halal Religious Diet Specifications:

• Certification: Items must be certified by a Halal Certification Agency.
• Ingredient Restrictions: No pork/by-products, no alcohol or alcohol-containing additives, no haram-derived gelatin or animal shortening, no mind-altering substances, no forbidden enzymes or emulsifiers from haram sources. Must have no cross-contact with haram foods/ingredients.
• Meat Requirements: Meat must be lawful for consumption, not died from causes other than proper Islamic slaughter. Slaughter must be performed by a practicing Muslim, reciting 'Bismillah', with a sharp knife, a specific throat cut, and the carcass stamped 'Halal'.
• Certification Letter: A letter from the religious certification agency, dated no more than 11 months prior to the quote date, is required.
• Meal Tray: Non-metallic, microwave/oven-safe, heat-sealed tray with clear plastic, enclosed in a separate sealed plastic wrapper. Tray must have one large compartment (21 fl oz) and two smaller compartments (6 fl oz each).
• No Substitutions: No substitutions allowed for meats, vegetables, starches, sauces, or preparation methods.
• Frozen/Shelf-Stable: Meals can be quoted as frozen and/or shelf-stable; pricing must differentiate.
• Labeling: Each meal must be marked with the certification symbol.
• Heating Directions: Must be provided.
• Vegetable Mixes: Specific weight percentages for carrots, corn, and peas in mixed vegetables and peas/carrots are detailed.
• Mashed Potatoes: Must be commercially prepared flakes or fresh potatoes prepared with water/spices; no extenders.
• Tomato Sauce: Commercially prepared or crushed/pureed tomatoes, paste, and spices; binder only to prevent separation.

Failure to comply with these specifications will result in the quoted item not being considered for award. No specification substitutions will be accepted. Bidders must ensure their products meet all listed Halal certification and ingredient requirements, as well as the specific composition and packaging details for the Spaghetti and Meatballs Meal. A valid certification letter is mandatory.