FCI Leavenworth QTR 3 Subsistence
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Bureau of Prisons, FCI Leavenworth is soliciting quotes for QTR 3 Subsistence, a firm fixed-price contract for food items. This Total Small Business Set-Aside opportunity requires delivery of various food products to Leavenworth, KS, between April 1, 2026, and April 14, 2026. Quotes, including a completed specification spreadsheet and vendor cover sheet, are due by January 27, 2026, at 7:00 a.m. Central Time.
Scope of Work
This solicitation seeks vendors to supply a comprehensive list of food items, including beans, pasta, meats, vegetables, dairy, and baked goods, as detailed in the attached specifications spreadsheet. All items must meet specific Commercial Item Descriptions (CID) or Food and Drug Administration (FDA) regulations. No substitutions are permitted, and products must primarily originate from the United States or Canada.
Contract Details
- Contract Type: Firm Fixed-Price (FFP) Purchase Orders for awards over $15,000; FFP Government Purchase Card for awards under $15,000.
- Anticipated Awards: Multiple awards are intended.
- Period of Performance: Deliveries are required between April 1, 2026, and April 14, 2026, with all products to be delivered within 30 days After Receipt of Order (ARO).
- Place of Performance: FCI Leavenworth, 1300 Metropolitan Ave., Leavenworth, KS 66048.
- Set-Aside: This is a Total Small Business Set-Aside under NAICS Code 311999 (700-employee size standard).
- Quote Validity: Quotes must remain valid for 30 calendar days after the solicitation close date.
Delivery & Logistics
Deliveries must be pre-arranged with the receiving warehouse (913-682-8700 ext: 1318) and occur between 7:00 a.m. and 2:00 p.m. CST, excluding federal holidays. Strict temperature requirements apply for perishable, canned, and frozen goods, and all deliveries must be palletized. Items will undergo inspection, and non-compliant products will be refused, requiring vendor pickup or disposal.
Submission & Evaluation
- Submission Deadline: January 27, 2026, at 7:00 a.m. Central Time.
- Submission Method: Quotes must be emailed to Kathleen Wood, Contract Specialist, at kwood1@bop.gov. Submissions must include the completed specification spreadsheet (with unit pricing and packaging details) and the completed Vendor Quote Cover Sheet. No PDF, Word, fax, hand-delivered, or mail-in quotes will be accepted.
- Evaluation Criteria: Award will be based on pricing per line item (fairness and reasonableness) and past performance (evaluated on a Go/No-Go basis for timeliness, accuracy, and completeness of deliveries).
Contact Information
For inquiries, contact Kathleen Wood at kwood1@bop.gov.