FCI LORETTO Q3 FY26 DAIRY

Quick Summary

The Bureau of Prisons (BOP), Federal Prison System, is soliciting quotes for dairy products for FCI Loretto, PA, under a combined synopsis/solicitation (RFQ). This requirement covers the Q3 FY26 dairy needs for the facility. This is a Total Small Business Set-Aside. Quotes are due February 19, 2026, at 10:00 a.m. EST.

Scope of Work

This solicitation is for the procurement of various dairy products, including:

• Kosher Milk: Fresh, nonfat, skim, or fat-free, individual 8-ounce servings (1/2 pint), UHT processed, plant-based dairy substitute, with required Kosher certification marked on each package.
• Nonfat Milk: Pasteurized, nonfat, skim, or fat-free, no flavor, packaged in 5-gallon containers for milk dispensers. Vendors must bid on all line items ("All or None") as detailed in the attached Quote Sheet.

Contract & Timeline

• Type: Firm-Fixed Price (FFP) contract, single award anticipated.
• Set-Aside: Total Small Business Set-Aside (FAR 19.5).
• NAICS: 311999 (All Other Miscellaneous Food Manufacturing), size standard 700 employees.
• Quote Due: February 19, 2026, 10:00 a.m. EST.
• Published: February 4, 2026.
• Quote Validity: Quotes must be valid for 30 calendar days after the solicitation closes.

Delivery Details

• Schedule: 13 weekly shipments, delivered on Thursdays, beginning April 2, 2026, and ending no later than June 25, 2026.
• Time: Deliveries must be made between 7:00 a.m. and 1:00 p.m. EST. Federal holiday deliveries are not accepted.
• Location: FCI Loretto, 772 Saint Joseph Street, Loretto, PA 15940.
• F.O.B. Point: Destination.
• Flexibility: The Government reserves the right to increase or decrease quantities based on institutional needs, with changes made no less than one week prior to delivery.

Evaluation Factors

Award will be made to the responsible quoter providing the best value to the Government, considering:

1. Price: Evaluated for fairness and reasonableness.
2. Past Performance: A "Go/No-Go" evaluation based on:
   • Timeliness of Deliveries: Consistent record of on-time deliveries. Substantial delays will result in "No-Go."
   • Order Accuracy and Completeness: Track record of delivering complete and accurate orders. Recurring issues will result in "No-Go." Only quoters receiving a "Go" rating for past performance will be considered eligible for award.

Submission Requirements

• Method: Quotes must be submitted via email only to Kaitlynn Riley (k1riley@bop.gov). Fax, hand-delivered, or mail-in quotes will not be accepted.
• Format: Only typed offers on the provided quote sheet will be accepted.
• Mandatory Fields: Line item 1 includes a "FOR VENDOR TO COMPLETE" section which is required.
• Kosher Certification: For Line Item 1, current and valid Kosher certification documentation must be submitted with the quote. Failure to provide this will result in ineligibility for the applicable line items.