FCI LORETTO- Q3 FY26 SUBSISTENCE (NATIONAL MENU & KOSHER/HALAL)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Prisons (BOP) / Federal Correctional Institution (FCI) Loretto is soliciting quotes for Q3 FY26 Subsistence Requirements, encompassing both national menu items and certified Kosher/Halal products. This is a Combined Synopsis/Solicitation (RFQ), number 15B20826Q00000009, issued as a Total Small Business Set-Aside. Multiple awards are anticipated based on best value per line item. Quotes are due by February 19, 2026, 10:00 AM EST.
Scope of Work
This opportunity requires vendors to supply a comprehensive list of food products, including dry goods, canned goods, fresh/frozen items, and prepared meals, as detailed in the provided Quote Sheet. Specific requirements include:
- Itemized Products: 76 distinct line items with specified quantities and units.
- Product Specifications: Adherence to USDA grades, CID specifications, and compliance requirements (e.g., allergen labeling, product origin). No specification substitutions will be accepted.
- Kosher/Halal Items: Line items 50-76 require current and valid Kosher and/or Halal certification from a recognized authority, which must be submitted with the quote.
Contract & Timeline
- Type: Request for Quotation (RFQ) leading to Firm-Fixed Price (FFP) Purchase Orders (over $15,000) or Government Purchase Card transactions (under $15,000).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 311999, with a 700-employee size standard.
- Place of Performance: FCI Loretto, 772 Saint Joseph Street, Loretto, PA 15940.
- Response Due: February 19, 2026, 10:00 AM EST.
- Published Date: February 4, 2026.
- Delivery Period: Q3 FY26 (April-June 2026 for monthly deliveries).
Evaluation Factors
Awards will be made to the responsible Quoter(s) offering the best value, considering:
- Price: Evaluated for fairness and reasonableness.
- Past Performance: Assessed on a Go/No-Go basis, focusing on:
- Timeliness of Deliveries: Consistent record of on-time deliveries.
- Order Accuracy and Completeness: Track record of delivering complete and accurate orders. Only Quoters receiving a "Go" rating will be considered for award.
Submission Requirements & Delivery
- Submission Method: Quotes must be submitted via email to Kaitlynn Riley (k1riley@bop.gov). Fax, hand-delivered, or mail-in quotes will not be accepted.
- Quote Format: Only typed offers on the provided Quote Sheet will be accepted. All blank fields, including 'UNIT PRICE', 'AMOUNT', and specific item details (e.g., Package Size, Type, Flavor), must be completed.
- Certification: For Kosher/Halal items, required certifications must accompany the quote. Failure to submit may result in ineligibility for those line items.
- Quote Validity: Quotes must be valid for 30 calendar days after the solicitation close.
- Delivery: F.O.B. Destination to FCI Loretto, PA. Deliveries are accepted Monday-Friday, 7:00 AM to 1:00 PM EST, excluding weekends and federal holidays. Items must be palletized and meet strict temperature and quality control standards upon inspection. Conditional receipt for up to three days for examination and testing.