FCI MANCHESTER FY26 3RD QTR BREAD

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for the procurement of bread products for the inmate population at FCI Manchester. The government is procuring Kosher Wheat Bread, Whole Wheat Hamburger Buns, and Whole Wheat Hot Dog Buns.

• Kosher Wheat Bread (22 Slice) - Loaf: Quantity 10,452 EA. Must be certified Kosher Parve, with Whole Wheat Flour as the first ingredient. Delivery within 48 hours of baking. Loaf size to be specified on bid.
• Whole Wheat Hamburger Buns, Fresh, 12/Pkg: Quantity 3,400 EA. Must be enriched, whole wheat, or multigrain, pan-baked, sliced, fresh, and seedless. Delivery within 48 hours of baking. Type and package size to be specified on bid.
• Whole Wheat Hot Dog Buns, Fresh, 12/Pkg: Quantity 2,620 EA. Must be enriched, finger (hot dog) style, whole wheat, pan-baked, sliced, fresh, and seedless. Delivery within 48 hours of baking. Package size to be specified on bid.

All bread products are to be delivered "OUTSIDE WAREHOUSE" at FCI Manchester.

• Contract Type: Firm Fixed Price.

• Period of Performance for Item 0001: 04/01/2026 - 06/30/2026.

• Offer Due Date: 03/18/2026 at 10:00 ET.

• Evaluation Criteria: Price, Delivery, and Past Performance.

• The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• The solicitation includes FAR clauses and addenda related to commercial items, contract terms and conditions, and solicitation provisions. Offerors are cautioned to review all applicable clauses and provisions, including those incorporated by reference.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for commercial items, issued as a Request for Quote (RFQ) by the Federal Bureau of Prisons, Federal Correctional Institute, Manchester. It constitutes the only solicitation, and a written solicitation will not be issued. The purpose is to procure weekly bread delivery for Fiscal Year 26, 3rd quarter.

• Weekly bread delivery.

• Quantities are quarterly estimated totals; the food service administration will contact the vendor weekly for upcoming week's quantities.

• The purchase order will cover the entire 3-month period (April 1, 2026, through June 30, 2026).

• Delivery is F.O.B. Destination to FCI Manchester, 805 Fox Hollow Rd, Manchester, KY 40962.

• Awardee must accept the purchase order via signature within 48 hours of delivery.

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price purchase order based on the RFQ format.

• Period of Performance: April 1, 2026, through June 30, 2026.

• Estimated Value: Not stated.

• Submission Deadline: March 18, 2026, by 10:00 a.m. Eastern Standard Time.

• Submission Method: Quotes must be submitted via email only to Andre Cawood at akcawood@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Evaluation Criteria: A single award will be made to the responsible Quoter whose quote conforms to requirements and provides the best value, considering:

  • Price (fair and reasonable)
  • Past Performance (prior experience and similar performances)

• Questions Submission: Must be submitted via email only to Andre Cawood at akcawood@bop.gov.

• NAICS Code: 311812 (1000 Employees).

• No specific set-aside is mentioned.

• The solicitation number is 15B11026Q00000004.

• Provisions and clauses are effective through Federal Acquisition Circular FAC 2025-04.

• FAR 52.212-1, FAR 52.212-2, FAR 52.212-3, FAR 52.212-4, and FAR 52.212-5 apply.

• All information, including amendments, awards, and cancellations, will be posted on www.sam.gov. Vendors are responsible for monitoring this site.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the weekly delivery of bread products to the FCI Manchester Food Service Department.

• The contractor will be responsible for the weekly delivery of bread products.

• Deliveries are to be made between 8:00 am and 2:00 pm EST.

• Federal holiday deliveries will not be accepted.

• Quantities will be communicated weekly by the Food Services administration.

• The period of performance is from April 1st, 2026, through June 30th, 2026.

• All items will be closely inspected upon receipt.

• Deliveries must be palletized.

• Specific temperature requirements for canned, non-frozen perishable, and frozen foods must be met.

• Certified religious diet items must be marked with a Kosher Symbol.

• Receipt of delivery may be conditional for up to three (3) days for examination and testing.

• Items failing to meet specifications will be refused.

• Non-conforming supplies may require repair or replacement at the contractor's expense.

• Items conditionally received and found unacceptable must be picked up by the vendor within two (2) weeks of notification, or they will be disposed of by warehouse staff.

• Failure to deliver within the established time frame will be considered nonconformance.

• Period of Performance: April 1st, 2026 - June 30th, 2026

• Place of Performance: FCI Manchester Food Service Warehouse

• Contractor failure to meet delivery schedules or conform to specifications will negatively affect past performance history, potentially impacting future award decisions.