FCI MANCHESTER FY26 3RD QTR DAIRY

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for the procurement of dairy products for the inmate population at FCI Manchester. The solicitation outlines the specific items, quantities, and delivery requirements.

• Skim Milk, 1/2 Pints, Each: 188,590 units. Specifics include "Dairy, Milk, Skim, No Flavor. (CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor, Packaging size c or d, Agricultural practice (1)). 12 pint containers."

• Sour Cream, Pounds, 5 Pound Container: 45 units. Specifics include "Dairy, Milk, Skim, No Flavor. (CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor, Packaging size c or d, Agricultural practice (1)). 12 pint containers."

• Cottage Cheese, 5 Pound Container: 75 units. Specifics include "Dairy, Cottage Cheese, (CID A-A-20154C, Group I or II, Style A or B, Types 2, 3, 4, or 5, Flavor (a), Packaging size (7) - Other (as specified by purchaser), Agricultural practice (a). Note type and package size on bid."

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but implied by the delivery schedule and due dates.

• Estimated Value: Not stated.

• Offer Due Date: March 18, 2026, 10:00 ET.

• Evaluation Criteria: Evaluation will be based on Price and Past Performance.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the solicitation form. Specific instructions for submission are detailed within the solicitation document, including various FAR clauses and provisions.

• The acquisition is set aside for Small Business (100.00%).

• NAICS Code: 311511 (Dairy Product Manufacturing)

• Size Standard: 1150 Employees

• The solicitation includes numerous FAR clauses and provisions that bidders must review and comply with, including those related to contract terms, conditions, representations, and certifications.

• Delivery is FOB Destination to FCI Manchester.

• Contact for solicitation information: A. Cawood at AKCAWOOD@BOP.GOV.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the weekly delivery of dairy products to the FCI Manchester Food Service Department.

• The contractor will be responsible for the weekly delivery of dairy products.

• Deliveries must occur between 8:00 am and 2:00 pm EST.

• Federal holiday deliveries are not accepted.

• Quantities are estimated maximums for the quarter.

• The Food Service Warehouse will contact the contractor weekly to confirm quantities.

• The Food Service Warehouse must be contacted prior to delivery for approval or adjustments.

• Delivery schedules will be strictly enforced; failure to deliver within the established timeframe is considered nonconformance.

• All items will be closely inspected.

• Deliveries must be palletized.

• Specific temperature requirements for canned, non-frozen perishable, and frozen foods must be met.

• Products must meet all specifications; items failing to meet specifications will be refused.

• Certified religious diet items must be marked with a Kosher Symbol.

• Receipt of delivery may be conditional for up to three (3) days for examination and testing.

• Nonconforming supplies may require repair or replacement at no additional cost to the Government.

• Unacceptable items must be picked up by the vendor within two (2) weeks of notification, or they will be disposed of by warehouse staff.

• Contractor failure to meet delivery schedules or specifications will negatively affect past performance.

• Period of Performance: April 1st, 2026, through June 30th, 2026.

• Place of Performance: FCI Manchester Food Services warehouse.

• Compliance with FAR 52.212-4 (a) Inspection and Acceptance is required.

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for commercial items, issued by the Federal Bureau of Prisons, Federal Correctional Institute, Manchester. It serves as the only solicitation, and written solicitations will not be issued. The government is procuring weekly milk delivery services.

• Weekly milk delivery.

• Quantities are estimated quarterly, with weekly contact from food service administration for specific upcoming needs.

• The purchase order will cover the entire 3-month period of the 2nd quarter of Fiscal Year 26.

• A "requirements worksheet" is attached for further details on required items.

• Contract Type: Not explicitly stated, but implied to be a purchase order for commercial items.

• Period of Performance: Fiscal Year 26, 2nd quarter (April 1st, 2026 through June 30th, 2026).

• Estimated Value: Not stated.

• Solicitation Number: 15B11026Q00000005.

• Submission Deadline: Completed solicitation package must be returned no later than 10:00 a.m. Eastern Standard Time on March 18th, 2026.

• Submission Method: Quotes must be submitted via email only to Andre Cawood, Contract Specialist, at akcawood@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Evaluation Factors: Award will be made to the responsible Quoter whose quote conforms to requirements and provides the best value, considering:

  • Price (fair and reasonable)
  • Past Performance (prior experience and similar performances)

• Questions Submission: Submit questions via email only to Andre Cawood, Contract Specialist, at akcawood@bop.gov.

• NAICS Code: 311511 (1,150 Employees).

• No specific set-aside is mentioned.

• Delivery Terms: F.O.B. Destination to FCI Manchester, 805 Fox Hollow Rd., Manchester, KY 40962.

• Acceptance: Award requires contractor signature within 48 hours of purchase order delivery.

• FAR clauses and provisions are incorporated by reference and are effective through Federal Acquisition Circular FAC 2025-04. Full text can be accessed at www.acquisition.gov/FAR or by contacting the Contract Specialist.

• All information will be posted on www.sam.gov. Interested parties are responsible for monitoring this site for updates.