FCI Otisville 4th qtr Bread Items

Form / Attachment / Pricing Sheet

This document provides critical delivery information and requirements for vendors responding to an opportunity at FCI Otisville, NY, for Fiscal Year 2026, 4th Quarter.

• Delivery Schedule: All awarded items expected by July 31, 2026, unless otherwise specified. Vendors MUST coordinate delivery amounts and dates with the Food Service Warehouse.

  • Bread and Dairy items: Delivered on an "as needed" basis. Dairy deliveries requested before 10 am.
  • Dry Goods: Monday-Friday, 7:00 am to 2:00 pm.
  • Frozen Products: Must arrive no later than 1:30 pm.

• Delivery Appointments: REQUIRED. Deliveries without an appointment may be refused. Warehouse areas are closed on Federal holidays.

• Delivery Contact: Keith Travers (email preferred) at kptravers@bop.gov or 845-386-6880. Alternate contact: Caleb Nolan at 845-386-6819.

• Coordination: Vendors (not 3rd party shippers) must coordinate appointments.

• Palletization: Deliveries must be palletized unless prior arrangements are made. Pallets must be accessible with a pallet jack. Side-loaded pallets are not accepted.

• Temperature Controls: Non-frozen perishables: 34-41°F. Canned goods: Above 34°F and not frozen. Frozen foods: 0°F or below.

• Product Compliance: All items must comply with BOP National Menu Specifications. Items must be within date and show no signs of prior thawing. Certified religious diet items require specific markings (Kosher/Halal symbols).

• Inspection: Items may be conditionally received for up to three (3) days for examination. Failed items must be picked up by the vendor within one week at their expense.

This document outlines essential logistical and compliance requirements for delivery. Failure to adhere to these requirements, including timely appointment scheduling and product specifications, can negatively impact past performance evaluations. Vendors must obtain and understand the BOP National Menu Specifications prior to quoting.

Form / Attachment / Pricing Sheet

This document provides detailed delivery instructions and requirements for vendors responding to an opportunity at FCI Otisville, NY, for Fiscal Year 2026.

• Delivery Schedule: All awarded items expected by July 31, 2026. Vendors must coordinate delivery amounts and dates with the Food Service Warehouse due to limited storage. Bread and dairy items are on an as-needed basis. Deliveries are Monday-Friday, 7:00 am - 2:00 pm for dry goods, with frozen products needing to arrive by 1:30 pm. Dairy is requested by 10:00 am.
• Delivery Appointments: Mandatory. Deliveries without an appointment may be refused. Vendors must coordinate appointments directly with warehouse staff.
• Delivery Requirements:
  • Pallets must be accessible by pallet jack; staff will not unload trailers.
  • Deliveries must be palletized unless prior arrangements are made.
  • FCI Otisville cannot unload side-loaded pallets.
  • Items must be within date; out-of-date items will be refused.
  • Temperature requirements: Non-frozen perishables 34-41°F, canned goods above 34°F (not frozen), frozen foods 0°F or below.
  • Product inspection may occur up to three days post-receipt.
  • Items failing inspection must be picked up by the vendor within one week at their expense.
  • Certified religious diet items require specific markings (Kosher Symbol (OU), Halal symbol).
  • All items must comply with BOP National Menu Specifications; vendors must obtain these specifications prior to quoting.
• Contact Information: Keith Travers (kptravers@bop.gov, 845-386-6880) is the primary contact. Caleb Nolan (845-386-6819) is a backup.

This document is critical for understanding the logistical and quality control requirements for delivering goods to FCI Otisville. Bidders must adhere to these specific delivery schedules, appointment procedures, temperature controls, packaging, and product compliance standards to avoid refusal of goods and negative impacts on past performance evaluations. Obtaining the BOP National Menu Specifications is a prerequisite for quoting.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for the supply of bread items to the Federal Bureau of Prisons, FCI Otisville, for the months of July through September. The government is procuring various types of bread to meet the needs of the facility.

• Item 0001: Enriched Finger Rolls (Hot Dog Rolls), Wheat, Pan Baked, Sliced, Fresh, Seedless. Estimated quantity: 18,000 EA.

• Item 0002: Sandwich Rolls (Hamburger Rolls), Whole Wheat, Part Whole Wheat, or Multigrain, Pan Baked, Sliced, Fresh, Seedless. Estimated quantity: 28,000 EA.

• Item 0003: White, Whole Wheat, White wheat, or Wheat Loaves, Unseasoned, Fresh, Any Loaf Size, Pan Baked, Sandwich, Sliced, Enriched, Seedless. Estimated quantity: 185,000 EA.

• All bread items must be delivered within 48 hours after baking.

• Deliveries are scheduled twice a week (Monday & Tuesday) on an as-needed basis.

• Emergency deliveries may be necessary.

• Specific product codes (CID A-A-20053C, A-A-20052C) and types/styles are referenced for each item.

• Period of Performance: July 1, 2026 - September 30, 2026.

• Delivery FOB: Destination.

• This is an RFQ, indicating a Request for Quote.

• Offerors must complete blocks 12, 17, 23, and 30.

• The offer due date is May 22, 2026, at 12:00 PM ET.

• The acquisition is marked as "UNRESTRICTED."

• The North American Industry Classification Standard (NAICS) code is 112120.

• Standard Form 1449 is used for this solicitation.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with 52.212-3 attached.