FCI Otisville 4th qtr Main Subsistence
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of Justice, Federal Bureau of Prisons, FCI Otisville is soliciting quotations for Main Subsistence requirements for the 4th quarter of Fiscal Year 2026. This is a Total Small Business Set-Aside for the procurement of commercial food products and services. The government anticipates making multiple awards based on pricing per line item, aiming for best value. Quotes are due by May 22, 2026, at 12:00 p.m. EST.
Scope of Work
This opportunity requires the supply of a comprehensive list of subsistence items, including various food products, as detailed in the attached requirements worksheets. Key deliverables include:
- Procurement of specific food items, adhering to type, quality, packaging, and agricultural specifications.
- Weekly deliveries, anticipated twice a week on Mondays and Wednesdays.
- Dairy deliveries must be completed before 1:00 p.m. on Mondays and Wednesdays.
- All deliveries are Freight on Board (FOB) to FCI Otisville, 2 Mile Drive, Otisville NY 10963.
- All items must comply with BOP National Menu Specifications, which vendors are required to obtain prior to quoting.
Contract Details
- Contract Type: Firm-Fixed Price (FFP).
- Award Structure: Multiple awards are anticipated. Awards with a total value over $15,000 will be FFP Purchase Orders, while those under $15,000 will be FFP Government Purchase Card transactions.
- Period of Performance: Deliveries for awarded items are expected by July 31, 2026.
- Acceptance: Contractors must accept the signed purchase order within 48 hours of delivery.
- Set-Aside: This acquisition is a Total Small Business Set-Aside.
- NAICS Code: 311999, with a small business size standard of 700 employees.
Submission & Evaluation
- Solicitation Number: 15B21126Q00000017.
- Quote Due Date: May 22, 2026, 12:00 p.m. Eastern Standard Time.
- Submission Method: Quotes must be submitted via email only to Daniel Sabo (dsabo@bop.gov). Fax, hand-delivered, or mail-in quotes will not be accepted.
- Quote Validity: Quotes must remain valid for 30 calendar days after the solicitation closes.
- Evaluation Factors: Awards will be made to the responsible Quoter(s) providing the best value, considering:
- Price: Evaluated for fairness and reasonableness.
- Past Performance (Go/No-Go): Assessed on Timeliness of Deliveries and Order Accuracy/Completeness. Only Quoters receiving a "Go" rating will be eligible for award.
Delivery Logistics
- Delivery Appointments: Mandatory for all deliveries. Deliveries without appointments may be refused.
- Palletization: Pallets must be accessible with a pallet jack; BOP staff will not unload trailers. All deliveries must be palletized unless prior arrangements are made.
- Temperature Control: Strict temperature requirements apply for perishables (34-41°F), canned goods (>34°F, not frozen), and frozen foods (0°F or below).
- Inspection: Items will be inspected upon receipt, with conditional acceptance for up to three days. Refused items must be picked up by the vendor within one week at their expense.
Additional Notes
This solicitation incorporates provisions and clauses by reference, including FAR 52.212-1 (Instructions), 52.212-2 (Evaluation), and 52.212-4 (Terms and Conditions). All future information, amendments, and awards will be posted on www.sam.gov; interested parties are responsible for monitoring the site.