FCI Safford- Install Carbon Monoxide Detection System

Solicitation / RFP / RFQ

This solicitation is for the "Install Carbon Monoxide Detection System" at the Federal Correctional Institution (FCI) in Safford, Arizona. The government requires the contractor to provide all necessary materials, labor, and equipment to complete this project.

• Installation of a Carbon Monoxide Detection System.

• Compliance with the attached Statement of Work (SOW).

• Contract Type: Firm Fixed Price.

• Period of Performance: To begin within 10 calendar days of award and complete within 203 calendar days after notice to proceed.

• Estimated Value: Project magnitude is between $35,000.00 and $150,000.00.

• Proposal Submission Deadline: May 29, 2026, at 11:00 AM US/Pacific.

• Offers will be publicly opened at that time.

• Sealed envelopes must be marked with offeror's name, address, solicitation number, and due date/time.

• Evaluation criteria are not detailed in this document but will be based on work requirements and incorporated clauses.

• Not specified in this document.

• Bidders must complete Standard Form 1442 (Offer).

• Performance and Payment Bonds are required within 10 days of award (not required for contracts $150,000 or less).

• Bid Guarantee is not required.

• The solicitation includes numerous FAR and DOJ clauses related to contract administration, security, privacy, labor, and other requirements. Bidders should review these carefully.

• A pre-construction conference will be held prior to the start of construction.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the installation of a carbon monoxide detection system at the Federal Correctional Institution (FCI) Safford, Safford, AZ. The system must be compatible with the existing Edwards EST3 fire alarm system installed in 2022. This acquisition has no set-aside restrictions, and all interested contractors may bid.

• Furnish all labor, materials, equipment, tools, supervision, and warranties necessary to install the carbon monoxide detection system.

• Design, supply, installation, integration, testing, and commissioning of a Carbon Monoxide (CO) detection system.

• The CO detection system must be fully interfaced with the existing fire detection and alarm system (FDAS).

• Install CO detectors in compliance with the latest National Fire Protection Association (NFPA) standards, compatible with the Edwards EST3 system.

• All work and materials must comply with applicable local, state, and federal codes, including the International Building Code, NFPA, Life Safety Code, OSHA, and American Correctional Association Standards.

• The government anticipates awarding a firm-fixed-price contract.

• Offers are requested via Request for Quotation (RFQ).

• Award will be made to the responsible vendor whose quotation conforms to the solicitation and is determined to be Lowest Price Technically Acceptable (LPTA).

• Technical acceptability and price will be evaluated.

• Quotation Deadline: May 29, 2026, at 11:00 am PST.

• All future information will be posted on www.sam.gov.

• Offerors must include a specification sheet and any submittal information about the products offered in their quotation.

• Faxed and hand-delivered quotes will not be accepted.

• No set-aside restrictions. All interested contractors may bid.

• NAICS Code: 238210.

• Offerors must be registered in www.SAM.gov and complete necessary representations and certifications.

• A site visit is planned for May 21, 2026, at 8:00 AM PST. Attendance is encouraged but not mandatory. Vendors wishing to attend must submit NCIC background check forms by May 15, 2026, 11:00 AM PST.

• Questions must be submitted in writing to the Contracting Officer by May 26, 2026, 11:00 AM PST, or via email to mdola@bop.gov.

Statement of Work (SOW) / Performance Work Statement (PWS)

To award a single contract for the design, supply, installation, integration, testing, and commissioning of a Carbon Monoxide (CO) detection system at the Federal Bureau of Prisons (FBOP), FCI Safford, AZ. The system must be fully integrated with the existing Fire Detection and Alarm System (FDAS).

• Design and install CO detectors compliant with NFPA standards, compatible with the existing Edwards EST3 system.

• Contractor is responsible for delegated design, engaging a qualified engineer, and ensuring compliance with codes and performance criteria.

• Coordinate design for full integration with the existing FDAS.

• Submit design documents, calculations, and shop drawings for FBOP review and approval prior to procurement and installation.

• Comply with NFPA 720, NFPA 72, local building codes, fire safety regulations, manufacturer guidelines, and OSHA standards.

• Provide a detailed design plan including detector placement, wiring diagrams, and connection points.

• Install all necessary components, ensuring detectors are placed at appropriate heights and locations.

• Verify detector activation per NFPA standards.

• Strategically locate CO detectors in areas such as sleeping areas, enclosed parking garages, boiler/mechanical rooms, and areas with potential CO-emitting appliances.

• Ensure the system is addressable and fully compatible with the existing FDAS control panel.

• Provide specific alarm thresholds as per NFPA 720 compliance.

• Detectors must include audible/visual alarms and status indicators.

• CO devices must be powered by the fire alarm system or have an approved backup power source.

• Seamlessly integrate the CO system with the FDAS, annunciating all signals at the fire alarm control panel and remote annunciators.

• Support zone-specific and device-specific CO alarm identification.

• Enable automatic activation of building ventilation or exhaust fans in response to CO alarms, if applicable.

• Monitor all interfaces for integrity.

• Conduct testing to ensure proper operation and functionality, providing early and reliable detection.

• Transmit alarm and fault signals to the central monitoring system within 10 seconds.

• Minimize false alarm rates through proper calibration.

• Include test and maintenance functions for performance verification.

• Provide post-construction certification, full functional testing, integration verification, and testing of fan control/ventilation activation.

• Submit test reports, commissioning certificates, and as-built documentation.

• Provide training on operation, maintenance, testing, and warranty information.

• Conduct a site survey to assess building layout and identify required locations for CO detectors.

• Not explicitly stated, but installation will occur both inside and outside the secure perimeter of the institution.

• Contractor and subcontractors must be reputable and hold valid licenses. Personnel must provide proof of competency if required.

• All work and materials must comply with applicable local, state, and federal codes.

• Submittals must be stamped by a licensed engineer.

• Coordinate with all trades for system integration and code compliance.

• Deviations from performance criteria must be submitted in writing for review and approval.

• Provide complete design and AS-BUILT drawings in PDF and digital CAD formats.

• Provide equipment data sheets, CO sensor specifications, maintenance and operation manuals, and warranty certificates (minimum 12 months).

• Normal working hours: 7:30 AM–3:00 PM, Monday through Friday, excluding federal holidays. Any work outside these hours requires written request and approval.

• Site access is available during normal working hours, except in emergencies.

• Contractors must allocate time for security procedures, including check-in screenings and potential delays.

• All project materials and heavy equipment must be processed and coordinated with the COR.

• Deliveries received between 7:30 AM and 2:00 PM, Monday through Friday, excluding Federal Holidays.

• Contractor is prohibited from using the institution's entry or driveway for loading, unloading, or storage.

• Tools and equipment must be stored in a designated area, secured with a padlock system.

• Contractor personnel must meet security requirements and undergo a vetting process for security clearance.

• Submit a list of all personnel requiring access for security clearance.

• Personnel must wear appropriate Personal Protective Equipment (PPE) and sturdy, closed-toe footwear.

• Strictly prohibited from introducing or possessing contraband.

• Adhere to the FBOP's comprehensive ban on smoking and tobacco products.

• Contractor personnel must wear professional attire, avoiding colors worn by inmates (green or khaki), camouflage, shorts, sleeveless shirts, or revealing clothing.

• Utilities: Access to designated electrical outlets (120v) and non-potable water sources provided. Adhere to site rules for safe use.

• Restrooms: Access to designated on-site facilities or coordination for portable restrooms.

• Parking: A designated area will be allocated for contractor parking.

• Temporary Storage: Designated areas for temporary storage of tools and materials, subject to COR approval.

• Housekeeping: Responsible for cleaning up after equipment delivery, maintaining a clean worksite, and disposing of all debris and waste upon project completion.

• Project Submittals: Submit required documentation within 15 days of receiving Notice to Proceed. Provide three copies of Material Safety Data Sheets (MSDS).

Solicitation / RFP / RFQ

This solicitation is for the "Install Carbon Monoxide Detection System" at the Federal Correctional Institution (FCI) Safford. The Federal Bureau of Prisons (FBOP) is procuring this service.

• Installation of a Carbon Monoxide Detection System.

• Offerors must submit specific pages of the solicitation document, including SF-1442, Schedule of Supplies/Services, and Representations and Certifications (FAO-0021).

• Electronic offers must include a scanned copy of the bid guarantee (SF24 Bid Bond) if the bid is over $150,000. The bond's penal sum must be at least 20% of the bid price, not to exceed $3 million.

• The NAICS code for this requirement is 238210.

• The solicitation does not have set-aside restrictions.

• Bid Due Date: May 29, 2026, at 11:00 AM PST.

• Submission Method: Electronically via email to mdola@bop.gov. The solicitation number (15BBNF26Q00000079) must be included in the subject line.

• Questions Deadline: May 26, 2026, at 11:00 PM PST via email to mdola@bop.gov.

• Contractors must be registered in WWW.SAM.GOV.

• No set-aside restrictions are mentioned.

• A pre-quotation conference and site visit are scheduled for May 21, 2026, at 8:00 AM PST at FCI Safford. Attendance is not mandatory but urged. Criminal History Checks are required for attendees, with authorization forms due by May 15, 2026.

• Offerors must acknowledge any amendments to the solicitation.

Form / Attachment / Pricing Sheet

This document is a "Criminal History Check" form required by the U.S. Department of Justice, Federal Bureau of Prisons. It serves as an "Authorization for Release of Information" for a criminal history background check. This check is mandatory before an individual can enter or serve at a Bureau facility.

The form requires the applicant to provide personal information including:

• Name
• Address
• Home Telephone Number
• Aliases/Nicknames
• Citizenship
• Social Security Number
• Date of Birth
• Sex, Race, Height, Weight
• Color of Eyes and Hair
• Place of Birth

It also includes a section for the applicant's signature and date, confirming the information is true and correct.

Bidders responding to opportunities that require personnel to undergo criminal history checks or gain access to Bureau facilities will likely need to complete and submit this form for their personnel. Failure to provide the requested information may result in denial of entry or denial of contract status.

Form / Attachment / Pricing Sheet

This document is the "E-Verify Quick Reference Guide for Employers," providing a high-level overview of the E-Verify process for employers.

• Introduction to E-Verify: Explains its role in verifying employment eligibility against government records to ensure a legal workforce and compliance with immigration law.
• User Roles and Responsibilities: Details the functions and permissions of Program Administrators and General Users, emphasizing the requirement for at least one Program Administrator.
• Privacy and Security: Outlines the importance of protecting Personally Identifiable Information (PII) collected during the E-Verify process.
• Process Overviews: Provides step-by-step guidance on creating and managing E-Verify cases, including adding new users, editing company profiles, and handling initial verification.
• Case Results: Explains the different outcomes of an E-Verify case (Employment Authorized, Needs More Time, Tentative Nonconfirmation, Case in Continuance, Close Case and Resubmit, Final Nonconfirmation) and the required actions for employers and employees.
• Resource and Contact Information: Lists websites, phone numbers, and email addresses for E-Verify resources, enrollment, access, and contact centers.

This guide is crucial for any bidder who will be responsible for hiring employees. It details the mandatory process of verifying employment eligibility through E-Verify, including:

• Requirements for completing Form I-9.
• Procedures for creating and managing E-Verify cases.
• Understanding different case results and the necessary actions.
• Compliance obligations and potential liabilities related to employee verification.
• Contact information for support and further resources.

Other / Unclassified

This document is a General Decision Number (AZ20260025) for wage determinations in Arizona, specifically for Building Construction projects in Graham County. It outlines prevailing wage rates and fringe benefits for various trades, including Bricklayers, Carpenters, Electricians, Ironworkers, Laborers, Painters, Plumbers, Roofers, and others. The document also details zone pay definitions for Phoenix and Tucson areas, and includes notes on Executive Orders related to Paid Sick Leave for Federal Contractors (EO 13706) and minimum wage adjustments (EO 13658).

This wage determination is crucial for any bidder on federal construction projects in Graham County, Arizona, or surrounding areas covered by the specified zones. It establishes the minimum hourly rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must incorporate these rates into their cost proposals to ensure compliance with federal labor standards. The document also provides information on how to appeal wage determinations and contact relevant Department of Labor branches for clarification.