FCI TALLADEGA 3RD QTR 281 Dairy Solicitation

Solicitation / RFP / RFQ

This document is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Talladega, Alabama, Contracting Office. It is for the acquisition of commercial dairy items for the facility. The package contains all necessary information for vendors to submit price quotes.

• Vendors must quote on specified items only and not change item descriptions or units of issue.

• Avoid phrases that limit the government's ability to award by line item (e.g., "Minimum award amount", "All or none").

• Any changes to the solicitation can result in rejection of quotes.

• Complete blocks 17a, 23, 24, 30a, 30b, and 30c of SF-1449 and continuation sheets.

• Include telephone number in block 17a.

• Original signatures are required on quotes.

• Award will be made to the lowest responsive/responsible quoter on a line-item basis.

• Vendors awarded Purchase Orders must be registered in the SAM System (www.sam.gov).

• Vendors must be willing to accept Electronic Funds Transfer (EFT) as a form of payment.

• Email quotes are accepted and must be sent to b7jones@bop.gov no later than 4:00 P.M. CST, March 9, 2026.

• Completed packages can be returned by 4:00 P.M. CST, March 9, 2026, to the Contracting Office at Federal Correctional Institution, Talladega, 565 East Renfroe Rd, Talladega, Alabama 35160.

• Hand-carried quotes must be delivered to the same address by the same deadline.

• Not specified in this document, but vendors must be registered in SAM.gov.

• The solicitation number is 15B31326Q00000008.

• Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items is required.

• Milk items will be listed under a separate Kosher/Halal Solicitation.

• For questions, contact B. Jones at (256) 315-4151.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services, specifically dairy and cheese products, for the Federal Bureau of Prisons. The solicitation is issued as a Request for Quote (RFQ).

• The primary deliverable is a variety of cheese products, including sliced, cheddar, mozzarella, parmesan/romano mixed, cottage cheese, and sour cream.

• Specific types, grades, and packaging requirements are detailed for each item.

• For cottage cheese, a remaining shelf life of at least 60 days is required.

• For sour cream, specific types (reduced fat, low-fat) and flavors (unflavored) are specified.

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery is scheduled for the 3rd Quarter of FY 2026, with a specific delivery date of 04/01/2026.

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: 03/09/2026 at 16:00 CT.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the solicitation form.

• Evaluation Criteria: Not detailed in the provided pages.

• This acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 311991 (Other Food Manufacturing).

• Size Standard: 500 Employees.

• The solicitation incorporates FAR clauses by reference, including those related to small business set-asides, combating trafficking in persons, and encouraging policies to ban text messaging while driving.

• Significant attention is given to cybersecurity requirements, including compliance with FISMA, Privacy Act, and DOJ policies for information systems and data handling. This includes requirements for data security, incident reporting, and cloud computing.

• Attachments referenced include FAR 52.212-1, 52.212-3, and 52.212-4, as well as addenda to these FAR clauses.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and associated requirements for items to be delivered under Schedule 1, and provides details for other delivery schedules. It specifies delivery timeframes, frequency, temperature requirements, and conditions for refusal or disposal of products.

• Schedule 1: Deliveries between April 1 - April 15, 2026, on a first-come, first-serve basis, M-F, 7:00 am - 2:00 pm. Contact Food Service Warehouse for details.
• Schedule 2: Every other week during Q2 FY2026 (April 1 - June 30, 2026), estimated 7 deliveries. Vendor and Food Service Staff to determine specific delivery dates.
• Schedule 3: Once per week during Q2 FY2026, estimated 13 deliveries. Vendor and Food Service Staff to determine specific delivery dates.
• Schedule 4: Twice per week during Q2 FY2026, estimated 26 deliveries. Vendor and Food Service Staff to determine specific delivery dates.
• General Requirements: All deliveries must be palletized. Non-frozen perishables: 34-40 degrees F. Frozen foods: 0 degrees F or below. Products showing signs of thawing will be refused.
• Refusal/Disposal: Vendors failing to meet schedules may be removed from future solicitations. Certified Religious Diet items must be marked or will be refused. Items will be inspected, and receipt may be conditional for up to three days. Items failing inspection must be picked up by the vendor within two weeks of notification or will be disposed of at the vendor's expense.

This document is critical for vendors to understand the logistical requirements and expectations for delivering goods. Adherence to these schedules and temperature controls is mandatory. Failure to comply can result in removal from future bidding opportunities and financial penalties for non-compliant product pickup and disposal.

Solicitation / RFP / RFQ

This document announces the Federal Bureau of Prisons' intent to issue a solicitation (15B31326Q00000008) for QUARTERLY SUBSISTENCE - Dairy. The contract will be firm-fixed price.

• Procurement of dairy products on a quarterly basis.

• Deliveries are FOB Destination.

• Contract Type: Firm-fixed price.

• Period of Performance: April 1, 2026, to June 30, 2026.

• Delivery Location: Federal Correctional Institution, Talladega, 565 E Renfroe RD, Talladega, Alabama 35160.

• The Government reserves the right to make a single or multiple awards.

• Quotations will be evaluated on price and past performance. Poor past performance may result in a non-responsible vendor determination.

• Anticipated date for receipt of quotes: March 9, 2026, at 4:00 PM.

• Payment will be made via Electronic Funds Transfer (EFT) or Government Purchase Card for awards under $10,000.00.

• Each offer requires completion of representations and certifications via the Online Representation and Certification Applications (ORCA) at http://orca.bpn.gov.

• Faith Based and Community Based Organizations (Aug 2005) are included.

• The solicitation will be available on or about February 23, 2026, and posted on www.sam.gov.

• All future information, including amendments, will be distributed via www.sam.gov. Interested parties are responsible for monitoring this site.

• Contact Person: B. Jones, Contract Specialist, FCI Talladega, 565 E Renfroe Rd, Talladega, Alabama, 35160.

• Phone: (256) 315-4151.

• Completed offers may be emailed to b7jones@bop.gov or mailed to the attention of B. Jones at the FCI Talladega address.