FCI Williamsburg FY26 Q4 Bread Requirements

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Quotation (RFQ) for the 4th Quarter Bread Requirements for FCI Williamsburg in Salters, SC. This acquisition is set-aside for small business concerns.

• Procurement of bread.

• Deliveries are FOB Destination.

• Weekly delivery dates for bread will begin July 6, 2026, through September 30, 2026.

• Deliveries to FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590, between 8:00 AM - 12:00 PM EST Monday – Friday.

• Contract Type: Firm-Fixed Price.

• Period of Performance: July 6, 2026, through September 30, 2026.

• Quotation packages must be delivered by May 27, 2026, at 2:00 PM EST.

• Quoters must complete Section 17a of Standard Form 1449 (Company Name, Phone Number, Point of Contact, and Unique Entity ID).

• Pricing must be entered on the attached specification sheet, with no more than four decimal points.

• Awards will be based on past performance and price, with past performance being the most important factor.

• Past performance will be evaluated based on recent and relevant similar food supply requirements.

• Orders below $15,000.00 will be placed via government purchase card.

• Orders $15,000.01 and above will be placed via purchase order (payment via EFT).

• This acquisition is set-aside for small business concerns.

• North American Industry Classification System (NAICS): 311812 Commercial Bakeries.

• Small Business Size Standard: 1,000 employees.

• Failure to follow all instructions may result in exclusion from consideration.

• The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Questions will be answered via email at WIL-Accounting-S@bop.gov.

• All future information will be posted on sam.gov.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services. The Federal Bureau of Prisons, FCI Williamsburg, is issuing this solicitation.

• The specific supplies/services are detailed in "See Attached Specification Sheets" and "See Continuation Sheet(s)".

• The PSC code is 8920.

• The contract type is Firm Fixed Price.

• Period of Performance: 07/01/2026 - 09/30/2026.

• Delivery Schedule: Delivery period is 07/06/2026 - 09/30/2026, with a quantity of 0.000000.

• Delivery Address: Federal Bureau of Prisons, FCI Williamsburg, 8301 HWY 521, Salters, SC 29590.

• Offer Due Date: 05/27/2026 at 14:00 ET.

• Evaluation Factors: "past performance and price" (as per FAR 52.212-2).

• The solicitation incorporates FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-4 (Terms and Conditions) by reference, with deviations.

• This solicitation is set aside 100.00% for Women-Owned Small Business (WOSB).

• NAICS Code: 311812

• Size Standard: 1,000 Employees

• Various FAR clauses and DOJ provisions are incorporated by reference, including those related to "Buy American-Supplies", "System for Award Management-Registration", and "Small Business Program Representations".

• Offerors are cautioned that listed provisions may require completion and submission.

Solicitation / RFP / RFQ

This document outlines the specifications for bread products to be procured by FCI Williamsburg for the fourth quarter of Fiscal Year 2026. The performance period is from July 6, 2026, to September 30, 2026.

• White, Whole Wheat, or Wheat Bread:

  • Unseasoned, Fresh, Any Loaf Size, Pan Baked, Sandwich, Sliced, Enriched, Seedless.
  • Must meet CID A-A-20052B specifications (Type I, Style B, Type II, or Type III, Style B, Product State 1, Loaf Size a-e, Bake Type i, Shape b, Slice Type I, Enrichment Type A, Seed Type 2).
  • Fresh bread delivery required within 48 hours after baking.
  • Bidders must state type and loaf size on bid.
  • Estimated Quantity: 303,600 each.

• Enriched Sandwich (Hamburger) Bread:

  • Whole Wheat, Part Whole Wheat, or Multigrain, Pan Baked, Sliced, Fresh, Seedless.
  • Must meet CID A-A-20053B specifications (Type I, Class of Roll C, Style of Roll 2, 3, or 4, Bake Type a, Slice Type i, Product State a, Seed type I).
  • Fresh bread delivery required within 48 hours after baking.
  • Bidders must state type and package size on bid.
  • Estimated Quantity: 34,008 each.

• Enriched Finger (Hot Dog) Bread:

  • Wheat, Pan Baked, Sliced, Fresh, Seedless.
  • Must meet CID A-A-20053B specifications (Type I, Class of Roll D, Style of Roll 3, Bake Type a, Slice Type i, Product State a, Seed type I).
  • Fresh bread delivery required within 48 hours after baking.
  • Bidders must state type and package size on bid.
  • Estimated Quantity: 34,008 each.

• Performance Period: July 6, 2026 – September 30, 2026.

• Bidders are required to state the specific type and size/package of bread offered on their bid.

• Pricing is to be provided per each unit, with an estimated total cost calculated.

• This document focuses solely on product specifications and estimated quantities. Further details regarding submission instructions, evaluation criteria, and contract terms would be found in the full solicitation package.

Form / Attachment / Pricing Sheet

This document provides "Award Delivery Information" for the FCI Williamsburg institution for the fiscal year 2026. It outlines the schedule, requirements, and contacts for product deliveries.

• Delivery Schedule: Weekly deliveries from July 6, 2026, to September 30, 2026. Vendors must coordinate with the Food Service Warehouse for deliveries due to limited storage.
• Receiving Hours: Monday through Friday, 8:00 am to 12:00 pm. Deliveries are by appointment only.
• Delivery Contact: Dane Webb (dwebb2@bop.gov) for scheduling. (843) 387-9722 for driver directions.
• Delivery Requirements:
  • Palletization: Standard 48" x 40" pallets, tightly wrapped. Pallets over 2,000 lbs require blue or red block pallets.
  • Documentation: Packing list for mixed pallets, itemized inventory for all deliveries.
  • Shelf Life: Minimum 90 days remaining shelf life.
  • Temperature Requirements: Non-frozen perishables (34-41°F), Canned goods (>34°F, not frozen), Frozen foods (0°F or below).
  • Product Integrity: No evidence of prior thawing. Items must comply with manufacturer's specifications and BOP National Menu Specifications.
  • Religious Diets: Kosher (OU symbol) and Halal symbols required.
• Inspection: Deliveries are subject to inspection for up to three (3) days. Items failing to meet specifications will be refused.
• Unacceptable Items: Must be picked up by the vendor within one week of notification at their expense, or they will be disposed of.

This document is critical for any vendor awarded a contract for food service items to FCI Williamsburg. It details the mandatory procedures and standards for product delivery, including scheduling, packaging, temperature control, shelf life, and inspection. Failure to comply can negatively impact past performance evaluations and future award decisions.