FCI Williamsburg FY26 Q4 Dairy Requirements

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and commercial services. The Federal Bureau of Prisons, FCI Williamsburg, is issuing this solicitation.

• The specific supplies/services are detailed in "See Attached Specification Sheets" and "See Attachments".

• The North American Industry Classification System (NAICS) code is 424430, with a size standard of 200 employees.

• The contract type is Firm Fixed Price.

• The period of performance is from 07/01/2026 to 09/30/2026.

• Delivery is FOB Destination.

• Offer Due Date: 05/27/2026 at 14:00 ET.

• Evaluation factors include "past performance and price" as per FAR 52.212-2.

• Key clauses incorporated by reference include FAR 52.212-4 (Terms and Conditions), FAR 52.222-3 (Convict Labor), FAR 52.222-19 (Child Labor), FAR 52.222-50 (Combating Trafficking in Persons), FAR 52.222-90 (Addressing DEI Discrimination), DOJ-02 (Contractor Privacy Requirements), and DOJ-05 (Security of Department Information and Systems).

• Solicitation provisions include FAR 52.204-7 (System for Award Management Registration), FAR 52.212-1 (Instructions to Offerors), and FAR 52.212-2 (Evaluation).

• This acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• Offerors must represent their small business status and other relevant representations as detailed in FAR 52.219-1.

• The document includes deviations to several FAR clauses, indicated by "(DEV)" and specific deviation dates.

• Offerors are cautioned that some provisions may require completion and submission with their offer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ) for the 4th Quarter Dairy Requirements for FCI Williamsburg. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

• Procurement of dairy products and services.

• Deliveries are FOB Destination.

• Weekly delivery dates for dairy will begin July 6, 2026, through September 30, 2026.

• Deliveries to FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590, between 8:00 AM - 12:00 PM EST, Monday – Friday (closed on federal holidays).

• Contract Type: Firm-Fixed Price.

• The Government intends to make a single award to the responsible quoter whose quotation conforms to the solicitation and represents the best value to the government.

• Awards will be based on past performance and price, with past performance being most important.

• Quotations must be delivered by May 27, 2026, at 2:00 PM EST.

• Quoters must complete Section 17a of Standard Form 1449, including: Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI).

• Pricing shall be entered on the attached specification sheet and contain no more than four decimal points.

• Complete quotations may be e-mailed or hand delivered.

• Questions will be answered via e-mail only at WIL-Contracting@bop.gov.

• This acquisition is set-aside for small business concerns.

• North American Industry Classification System (NAICS): 424430 Dairy Product Merchant Wholesalers.

• Small Business Size Standard: 200 employees.

• The solicitation incorporates provisions and clauses by reference (FAR clause 52.212-1, 52.212-2, 52.212-4, 52.204-7, 52.219-1, 52.222-50, 52.222-90, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.225-1, 52.232-40).

• All future information, including solicitation amendments, will be posted on sam.gov. Interested parties are responsible for monitoring this site.

Form / Attachment / Pricing Sheet

This document outlines the dairy product specifications and estimated quantities for the performance period of July 6, 2026, to September 30, 2026. It serves as a guide for potential bidders to understand the specific types of dairy products, their packaging, and associated requirements.

• Dairy Products Specified:
  • Milk, Pasteurized, Milk (Whole), No Flavor (473.2 ml / 16 fl oz containers)
  • Cream, Pasteurized, Sour Cream, Reduced Fat Sour Cream, Low-fat Sour Cream, or Nonfat Sour Cream (5-pound containers)
  • Cottage Cheese, Cultured or Acidified, Low Fat (2%), Fat Free, or No Salt Added Low Fat Types (5-pound containers)
  • Milk, Pasteurized, Milk (Whole), No Flavor (5-gallon containers for Milk Dispenser)
• Compliance: Milk products must comply with criteria in 21 CFR§131.110.
• Cottage Cheese Requirement: Must have a remaining shelf life of at least 60 days once packaged.
• Estimated Quantities:
  • 19,750 each of 1 pint containers
  • 32 containers of 5-pound size
  • 144 containers of 5-pound size
  • 2427 (5 gal) containers

This document is crucial for bidders to determine their capacity to supply the specified dairy products, understand the required packaging and quality standards, and estimate their pricing based on the provided quantities and product descriptions. Bidders should note the specific CID numbers and compliance requirements.

Form / Attachment / Pricing Sheet

This document provides "Award Delivery Information" for the Fiscal Year 2026 contract, outlining the schedule, requirements, and contacts for product deliveries to FCI Williamsburg.

• Delivery Schedule: Weekly deliveries from July 6, 2026, through September 30, 2026. Coordination with the Food Service Warehouse is required for deliveries, especially for dry and freezer/cooler goods. Small deliveries may be requested in the first month.
• Receiving Hours: Monday-Friday, 8:00 am to 12:00 pm on-dock, First-Come, First-Served (FCFS). Late deliveries require rescheduling appointments.
• Delivery Contact: Dane Webb (dwebb2@bop.gov) for scheduling. (843) 387-9722 for driver directions.
• Delivery Requirements:
  • Palletization on standard pallets (48" x 40") with pallet wrap.
  • Pallets over 2,000 lbs must use blue or red block pallets.
  • Assorted/mixed pallets require a packing list.
  • Itemized inventory required with all deliveries.
  • Minimum 90-day shelf life required for all food items.
  • Temperature requirements: Non-frozen perishables (34-41°F), Canned goods (>34°F, not frozen), Frozen foods (0°F or below).
  • Products showing evidence of prior thawing will be refused.
  • Religious diet items (Kosher, Halal) must have appropriate symbols.
  • Compliance with BOP National Menu Specifications is mandatory.
  • Deliveries may be inspected and conditional for up to three (3) days.
  • Items failing specifications will be refused.
  • Unacceptable items must be picked up by the vendor within one week of notification.

This document is critical for any vendor awarded a contract for food service at FCI Williamsburg. It details the precise logistical requirements for product delivery, including scheduling, packaging, temperature control, shelf-life, and compliance with specific institutional standards. Failure to adhere to these requirements can negatively impact past performance evaluations and future award decisions.