FCI Williamsburg FY26 Q4 Produce Requirements

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products, specifically 4th Quarter Produce Requirements for FCI Williamsburg in Salters, SC. It serves as the only solicitation, and no separate written solicitation will be issued. The acquisition is set-aside for small business concerns.

• Procurement of fresh fruit and vegetables.

• Deliveries are FOB Destination.

• Weekly delivery dates are from July 6, 2026, through September 30, 2026.

• Deliveries to FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590, between 8:00 AM - 12:00 PM EST, Monday – Friday (excluding federal holidays).

• Contract type: Firm-Fixed Price.

• The Government may make a single or multiple awards.

• Orders below $15,000.00 will be placed via government purchase card.

• Orders $15,000.01 and above will be placed via purchase order (payment via EFT).

• Quotations must be delivered by May 27, 2026, at 2:00 PM EST.

• Quoters must complete Section 17a of Standard Form 1449 (Company Name, Phone Number, Point of Contact, UEI).

• Pricing must be entered on the attached specification sheet with no more than four decimal points.

• Awards will be based on past performance and price, with past performance being the most important factor.

• Past performance will be evaluated based on recent and relevant similar food supply requirements.

• This acquisition is set-aside for small business concerns.

• North American Industry Classification System (NAICS): 424480 Fresh Fruit & Veg Merchant Wholesalers.

• Small Business Size Standard: 100 employees.

• The solicitation incorporates provisions and clauses by reference (full text available at www.acquisition.gov).

• Key FAR clauses are listed, including those related to Offeror Instructions, Evaluation, Contract Terms, System for Award Management, Small Business Representation, Combating Trafficking in Persons, DEI Discrimination, Total Small Business Set-Aside, Convict Labor, Child Labor, Buy American, and Accelerated Payments to SB Subcontractors.

• Questions should be submitted via email to WIL-Contracting@bop.gov.

• All future information will be posted on sam.gov.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and commercial services. The Federal Bureau of Prisons, FCI Williamsburg, is issuing this solicitation.

• The specific supplies/services are detailed in "See Attached Specification Sheets" and "See Continuation Sheet(s)".

• The item number is 0001.

• The PSC code is 8915.

• The delivery period is from 07/01/2026 to 09/30/2026.

• Delivery is FOB Destination.

• The contract type is Firm Fixed Price.

• The period of performance is 07/01/2026 - 09/30/2026.

• Offer Due Date: 05/27/2026 at 14:00 ET.

• Evaluation Factors: "past performance and price" (as per FAR 52.212-2).

• The solicitation incorporates FAR clauses by reference, including 52.212-4 (Terms and Conditions) and 52.212-1 (Instructions to Offerors).

• Offerors must register in the System for Award Management (SAM) per FAR 52.204-7.

• This acquisition is set aside for Women-Owned Small Business (WOSB).

• NAICS Code: 424480

• Size Standard: 100 Employees

• The solicitation includes provisions related to small business representations (FAR 52.219-1).

• The document includes various FAR clauses and deviations, such as those related to Convict Labor, Child Labor, Combating Trafficking in Persons, DEI Discrimination, Contractor Privacy, and Security of Department Information and Systems.

• The Buy American Act (FAR 52.225-1) is included, with a preference for domestic end products.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for various fresh produce items to be procured by the government.

• Leaf Lettuce: US No 1, Type I, Green Leaf, Style A, whole head trimmed. Must be fresh, crisp, and free from odors (chlorine, ammonia, musty/moldy, sour, fermented) and other non-typical odors. Packaged in 20 LB CS.
• Apples: U.S. Extra Fancy, U.S. Fancy, or U.S. No. 1. Packaged in 100-120 case count. Variety and case count to be stated on bid.
• Bananas: Yellowish to Yellow with Green Tips (Index 3-5). Minimum 1 1/8" diameter, minimum 5.5" long. Packaged in 40-pound case.
• Cabbage: U.S. No. 1 Green, Large (3 pounds or over). One variety or similar varietal characteristics, reasonable solidity, not withered, puffy, or burst. Free from damage (soft rot, seed stems, discoloration, freezing, disease, insects, mechanical). Packaged in 50-pound bag.
• Carrots: Ready to Use, Unpeeled, Whole (1" – 2 ½" in diameter, not less than 5" in length). U.S. Standard for Grades of Topped Carrots. Packaged in 50-pound bag.
• Celery: U.S. Extra No. 1 or U.S. No. 1. Stalks of similar varietal characteristics, well-developed, well-trimmed, fairly compact. Free from blackheart, soft rot, freezing, growth cracks, pithy branches, seed stems, suckers, dirt, doubles, wilting, blight, disease, insects, or mechanical damage. Stalks shall be green unless specified as fairly well blanched or mixed blanch. Outer whorl of branches not less than 6 inches. Packaged in 35-pound case.
• Cilantro (Coriander): Medium green color. Package size to be stated on bid.
• Cucumbers: U.S. Fancy, U.S. Extra No. 1, U.S. No. 1 Large. Fairly well colored, fairly well formed, not overgrown, fresh, firm. Free from decay, sunscald, yellowing, sunburn, dirt, foreign materials, freezing, mosaic, disease, insects, cuts, bruises, mechanical damage. Minimum diameter 2 ½", minimum length 6". Packaged in 45-pound case.
• Green Onions: U.S. No. 1. Fairly well-formed, firm, young, tender, clean. Free from decay, seed stems, roots, foreign material, disease, insects, mechanical damage. Bulbs well trimmed. Tops fresh, good green color, free from damage. Over-all length (roots excepted) not more than 24 inches nor less than 8 inches. Diameter not less than one-fourth inch or more than one inch. Case weight to be stated on bid.
• Onions (Bulbs): Spring/Summer or Fall/Winter or Creole, Yellow or White, Whole, Conventional or Organic. U.S. No. 2 or better Grade. Firm, single bulb, fairly well-shaped, free from splits. Packaged in 50-pound bag.
• Peppers (Sweet): U.S. Fancy or U.S. No. 1. Green. Mature, firm, fairly well shaped. Free from sunscald, decay, freezing injury, hail, scars, sunburn, disease, insects, mechanical damage. Minimum 2-1/2 inches in both dimensions. Packaged in 20-pound case.
• Potatoes (Sweet): U.S. Extra No. 1, U.S. No. 1, U.S. No. 1 Petite, or U.S. Commercial. Firm, fairly smooth, clean, well-shaped. Free from freezing injury, internal breakdown, Black Rot, decay, wet breakdown, damage from secondary rootlets, sprouts, cuts, bruises, scars, growth cracks, scurf, Pox, diseases, wireworms, weevils, insects. Diameter not more than 3-1/2 inches and not less than 1 3/4 inches. Maximum weight 20 ounces. Length not less than 3 inches or more than 9 inches. Packaged in 40 LB case.
• Potatoes: U.S. No. 1 or U.S. Commercial, Size A or Medium Size ("Utility"). Minimum 3 oz and 1 7/8 – 2 ¼” in diameter. Firm, fairly clean, fairly well shaped. Free from freezing, blackheart, late blight, southern bacterial wilt, ring rot, soft rot, wet breakdown, dirt, foreign matter, Russet scab, Rhizoctonia. Packaged in 50-pound bag.
• Potatoes (Chef or Large): U.S. No. 1 or U.S. Commercial ("Baking"). Minimum 8 oz and 2 ³¼ - 3” in diameter. Firm, fairly clean, fairly well shaped. Free from freezing, blackheart, late blight, southern bacterial wilt, ring rot, soft rot, wet breakdown, dirt, foreign matter, Russet scab, Rhizoctonia. Package weight to be stated on bid.
• Lettuce, Salad Mix: Iceberg or Blends, Chopped Leafy Greens, Ready to Eat. Packaged using modified atmosphere packaging. Options include: 1) Bag of chopped iceberg lettuce, shredded red cabbage, and shredded carrots; or 2) Blend of leafy greens (Arugula, Baby Leaf Lettuce, Iceberg, Leaf Lettuce, Romaine, Spinach, or Spring Mix). Packaged in 20-pound case.
• Lettuce (Iceberg): Whole head, trimmed, Ready to Use. U.S. Fancy or U.S. No. 1. Similar varietal characteristics; Fresh; Green; not soft, not burst, free from decay, doubles, and other damage. Fairly well trimmed. 24 heads per case.
• Tomatoes: US No 1, Light Red, Well formed. Minimum 2-1/2 inches and maximum 3 inches in diameter. Clean, mature, not over ripe or soft. Free from decay caused by freezing, sun scald, or other damage. Packaged in 25 pound case.

Performance Period: July 6, 2026 – September 30, 2026.

Bidders are to provide estimated quantities and pricing for each item. Specific details on submission and evaluation criteria are not provided in this document.

Form / Attachment / Pricing Sheet

This document provides "Award Delivery Information" for the FCI Williamsburg institution for Fiscal Year 2026. It outlines the requirements and schedule for weekly deliveries of awarded items.

• Delivery Schedule: Weekly deliveries from July 6, 2026, to September 30, 2026. Vendors must coordinate with the Food Service Warehouse for product delivery, especially for dry and refrigerated goods. Small deliveries may be requested in the first month.
• Receiving Hours: Monday through Friday, 8:00 am to 12:00 pm on-dock, First-Come, First-Served (FCFS). Late deliveries require rescheduling appointments. Deliveries are not accepted on Federal holidays.
• Delivery Contact: Dane Webb (dwebb2@bop.gov) for scheduling. A separate number (843-387-9722) is provided for driver directions.
• Delivery Requirements:
  • Palletization on standard 48" X 40" pallets, tightly wrapped.
  • Over 2,000 lbs pallets must be blue or red block pallets.
  • Packing list required for assorted/mixed pallets.
  • Itemized inventory of delivered items required.
  • Minimum 90-day shelf life required for all food items.
  • Temperature requirements: Non-frozen perishables (34-41°F), Canned goods (>34°F), Frozen foods (0°F or below).
  • Products showing evidence of prior thawing will be refused.
  • Certified religious diet items must be marked with Kosher (OU) or Halal symbols.
  • All items must comply with BOP National Menu Specifications (vendors must obtain these prior to quoting).
  • Deliveries may be conditionally accepted for up to three (3) days for examination and testing.
  • Items failing specifications will be refused.
  • Unacceptable items must be picked up by the vendor within one (1) week of notification, or they will be disposed of.

This document is critical for any vendor awarded a contract for food service items for FCI Williamsburg in FY2026. It details the specific logistical requirements, delivery windows, product quality standards (shelf life, temperature, labeling), and inspection procedures that must be adhered to. Failure to comply can negatively impact past performance evaluations and future award decisions.