FCI Williamsburg FY26 Q4 Religious Diet and Halal

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the 4th Quarter Religious Diet and Halal Requirements for FCI Williamsburg in Salters, SC. This announcement serves as the only solicitation, and a written solicitation will not be issued. The acquisition is set-aside for small business concerns.

• Procurement of Religious Diet and Halal food items.

• All delivered food items must have a minimum remaining shelf life of at least 90 days from the date of delivery.

• One-time delivery window: July 1, 2026, through July 15, 2026.

• Deliveries to FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590, between 8:00 AM - 12:00 PM EST, Monday – Friday (closed federal holidays).

• Contract Type: Firm-Fixed Price.

• The Government reserves the right to make a single or multiple awards.

• Quotations must be delivered by May 27, 2026, at 2:00 PM EST.

• Failure to follow instructions may result in exclusion.

• Quoters must complete Section 17a of Standard Form 1449 (Company Name, Phone Number, Point of Contact, UEI).

• Pricing must be entered on the attached specification sheet with no more than four decimal points.

• Awards will be based on past performance (most important) and price.

• Set-aside for small business concerns.

• NAICS Code: 311999 (All Other Misc. Food Manufacturing).

• Small Business Size Standard: 700 employees.

• Orders below $15,000.00 will be placed via government purchase card.

• Orders $15,000.01 and above will be placed via purchase order (payment via EFT).

• Invoices may be mailed or emailed to WIL-Accounting-S@bop.gov.

• Applicable FAR clauses are incorporated by reference (e.g., 52.212-1, 52.212-2, 52.219-6, 52.225-1).

• Points of Contact: Justin Shortt and Christopher Hustad.

• Questions must be submitted via email to WIL-Contracting@bop.gov.

• All future information will be posted on sam.gov.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services. The Federal Bureau of Prisons, FCI Williamsburg, is issuing this solicitation.

• The specific supplies/services are detailed in "See Attached Specification Sheets" and "See Continuation Sheet(s)".

• The Product Service Code (PSC) is 8940.

• The contract type is Firm Fixed Price.

• The period of performance is from 07/01/2026 to 09/30/2026.

• Offer Due Date: 05/27/2026 at 14:00 ET.

• Evaluation Factors: "past performance and price" are specified.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference, with deviations.

• Key provisions include "System for Award Management-Registration", "Instructions to Offerors-Commercial Products and Commercial Services", and "Evaluation-Commercial Products and Commercial Services".

• This acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• Specific representations regarding small business status, including WOSB, EDWOSB, SDVOSB, and HUBZone, are required.

• The North American Industry Classification System (NAICS) code is 311999 with a size standard of 700 employees.

• Delivery is FOB Destination.

• Delivery Address: Federal Bureau of Prisons, FCI Williamsburg, 8301 HWY 521, Salters, SC 29590.

• The first delivery is due on or before 07/15/2026.

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for various Halal meals to be procured. It serves as a reference for potential bidders to understand the exact composition and requirements for each meal item.

• Item Descriptions: Detailed breakdown of ingredients and their weights for each specific Halal meal (e.g., Fish Fillet Meal, Beans and Franks Meal, Chicken Wing Meal, Chicken Cacciatore Meal, Chicken Chow Mein Meal, Turkey Cutlet Meal, Meatloaf Meal, Hawaiian Meatballs Meal, Spaghetti and Meatballs Meal, Cheese Omelet Meal, Spanish Omelet Meal, Bologna Luncheon Meat).
• Ingredient Specifications: Includes specific requirements for meat content, breading percentages, absence of artificial colors, and acceptable binders/extenders.
• Quantity and Unit: Specifies the unit of issue (EA - Each) and provides unit prices for each item.
• Compliance Note: Emphasizes that failure to comply with these Religious Diet Specifications will result in the quoted item not being considered for award, and no specification substitutions will be accepted.

This document is critical for bidders to accurately price and prepare their proposals. It defines the exact product requirements, ensuring that vendors understand the quality, composition, and specific Halal certifications needed. Bidders must carefully review these specifications to confirm their ability to meet all requirements before submitting a quote.

Form / Attachment / Pricing Sheet

This document is a "Religious Diet Specifications Quote Sheet" for FCI Williamsburg, Salters, South Carolina, for the 4th Quarter of Fiscal Year 2026 (March 2026). It outlines specific requirements for various kosher food items. Failure to comply with these specifications will result in the quoted item not being considered for award, and no substitutions will be accepted.

The sheet details numerous food items, including:

• Kosher Meat meals (e.g., Chicken Wing Meal, Chicken Cacciatore Meal, Chicken Chow Mein Meal, Meatloaf Meal)
• Kosher Parve and Dairy meals (e.g., Pasta with Vegetable Protein Meat Sauce Meal, Vegetable Protein Lasagna Meal)
• Other items like Kosher Bologna, Tuna, Sardines, Cereal, Oatmeal, Farina, Tartar Sauce, Mustard, Jelly, and Instant Milk.

Each item includes a description of its components, weight specifications, and any specific requirements such as "certified kosher hechsher" markings, ingredient limitations (e.g., fat content, binders, soy protein), and country of origin.

This document is critical for bidders to understand the exact product specifications required for kosher meals. Bidders must ensure their proposed products meet all listed criteria, including ingredients, packaging, and kosher certification. The "Units to Order" column provides an indication of the quantity needed for each item. Bidders are instructed to specify pack size and brand where indicated. The "Price Per Unit" and "Total" columns are for quoting purposes.

Form / Attachment / Pricing Sheet

This document outlines the general specifications for meals to be provided under a quote sheet, focusing on religious dietary requirements (Orthodox Kosher).

• Religious Certification: Meals must be certified by an accepted Orthodox Kosher agency. A letter of certification, no more than 11 months old, must be provided.
• Ingredients: Kosher items must not contain alcohol, emulsifiers, mind-altering substances, enzymes, or chemicals.
• Packaging: Meals must be in non-metallic, microwave/oven-safe trays, heat-sealed, and wrapped in a separate sealed clear plastic wrapper. Trays should have three compartments (one large, two smaller) sufficient for required ounces.
• Substitutions: No substitutions are allowed for meats, vegetables, starches, sauces, or preparation methods.
• Quoting: Meals can be quoted as frozen or shelf-stable; pricing must differentiate between the two.
• Marking: Each meal must bear the religious certification symbol.
• Heating Instructions: Must be provided for various microwave wattages or oven heating.
• Specific Meal Components: Detailed specifications are provided for Mixed Vegetables (carrots, corn, peas, green beans, lima beans), Peas and Carrots, Mashed Potatoes, and Tomato Sauce, including percentage limits by weight for certain ingredients and preparation methods.

This document is crucial for bidders to understand the specific requirements for preparing and quoting Orthodox Kosher meals. Adherence to these specifications, including certification, ingredient restrictions, packaging, and detailed component requirements, is essential for proposal compliance.

Form / Attachment / Pricing Sheet

This document outlines the general specifications and religious certification requirements for Halal meals being procured. It serves as a quote sheet for potential bidders to understand the specific criteria for Halal food preparation and animal sourcing.

• Food Requirements: Must be certified Halal, with strict prohibitions against pork, alcohol, haram-derived gelatin or animal shortening, mind-altering substances, forbidden enzymes, and emulsifiers. It also specifies requirements to prevent cross-contact with non-Halal foods.
• Animal Sourcing: Animals must be lawful to consume under Islamic Law, properly slaughtered according to Islamic rites by a practicing Muslim, and the carcasses must be stamped and labeled 'Halal'.
• Certification: Quoters must provide a letter of certification from a religious agency dated no more than 11 months prior to the quote date.
• Meal Specifications (Items 1-12):
  • Packaging: Non-metallic, microwave/oven-safe, heat-sealed trays with clear plastic wrappers. Trays must have specific compartment sizes (21 oz and two 6 oz).
  • Content: Meals must adhere to stated volume/weight. No substitutions for meats, vegetables, starches, sauces, or preparation methods.
  • Product Type: Meals can be quoted as frozen and/or shelf-stable; pricing must differentiate.
  • Marking: Each meal must bear the religious certification symbol.
  • Heating: Heating directions for microwaves/ovens must be provided.
  • Vegetable Mixes: Specific percentage limits for carrots, corn, peas, green beans, and lima beans.
  • Mashed Potatoes: Must be made from commercially prepared flakes or fresh potatoes, using only water and spices, with no extenders.
  • Tomato Sauce: Commercially prepared or crushed/pureed tomatoes, tomato paste, and spices, with minimal binder.

This document is critical for bidders to understand the stringent Halal requirements for food preparation, ingredients, and animal sourcing. Compliance with these specifications is mandatory for bidding on this opportunity. Bidders must be able to provide the required certification and meet all detailed meal preparation and packaging standards.

Form / Attachment / Pricing Sheet

This document provides critical information regarding award delivery for Fiscal Year 2026 to FCI Williamsburg. It outlines the schedule, requirements, and contact information for vendors to ensure successful delivery of awarded items.

• Delivery Schedule: All items due by July 15, 2026. Vendors must coordinate with the Food Service Warehouse for delivery appointments. Deliveries are accepted Monday-Friday, 8:00 am - 12:00 pm. Late deliveries require rescheduling.
• Delivery Contact: Dane Webb (dwebb2@bop.gov) for scheduling. (843) 387-9722 for driver directions.
• Delivery Requirements:
  • Palletization: Standard size pallets (48" x 40"), tightly wrapped. Pallets over 2,000 lbs require blue or red block pallets.
  • Documentation: Assorted/mixed pallets require a packing list. All deliveries need an itemized inventory.
  • Shelf Life: Minimum 90 days remaining shelf life required.
  • Temperature Controls: Non-frozen perishables (34-41°F), canned goods (>34°F, not frozen), frozen foods (0°F or below).
  • Product Integrity: No evidence of prior thawing. Some items may require thawing for inspection.
  • Religious Diets: Kosher (OU symbol) and Halal symbols required on packages.
  • Compliance: Items must comply with BOP National Menu Specifications. Vendors must obtain these specifications prior to quoting.
• Inspection & Acceptance: Deliveries are subject to close inspection and may be conditionally received for up to three (3) days for examination and testing. Items failing to meet specifications will be refused. Unacceptable items must be picked up by the vendor within one week of notification, or they will be disposed of.

This document is essential for any vendor awarded a contract for FCI Williamsburg. It details the specific requirements for product delivery, including scheduling, packaging, temperature control, documentation, and compliance with national menu specifications. Failure to adhere to these requirements can negatively impact past performance evaluations and future award decisions.