FCI Williamsburg FY26 Q4 Subsistence and Local Requirements

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, specifically for 4th Quarter Subsistence and Local Requirements for FCI Williamsburg in Salters, SC. Quotations are requested, and a written solicitation will not be issued separately. This acquisition is set-aside for small business concerns.

• Procurement of subsistence and local food items.

• All delivered food items must have a minimum remaining shelf life of at least 90 days from the date of delivery.

• Delivery is FOB Destination.

• Contract type: Firm-Fixed Price.

• Period of Performance: One-time delivery between July 1, 2026, through July 15, 2026.

• Orders below $15,000.00 will be placed via government purchase card.

• Orders $15,000.01 and above will be placed via purchase order (payment via EFT).

• Quotations must be delivered by May 27, 2026, at 2:00 PM EST.

• Quoters must follow all instructions to avoid exclusion.

• Standard Form 1449 must be completed, including Company Name, Phone Number, Point of Contact, and Unique Entity ID (UEI).

• Pricing must be entered on the attached specification sheet, with no more than four decimal points.

• Awards will be based on past performance and price, with past performance being the most important factor.

• This acquisition is set-aside for small business concerns.

• North American Industry Classification System (NAICS) Code: 311999 (All Other Misc. Food Manufacturing).

• Small Business Size Standard: 700 employees.

• The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

• Deliveries will be made to the FCI Williamsburg Warehouse, 8301 U.S. Hwy 521, Salters, SC 29590, between 8:00 AM - 12:00 PM EST Monday – Friday (closed on federal holidays).

• Questions will be answered via email at WIL-Contracting@bop.gov.

• All future information will be posted on sam.gov.

Form / Attachment / Pricing Sheet

This document, titled "NATIONAL MENU SPECIFICATIONS QUOTE SHEET," outlines the specific requirements and quantities for various food items to be procured for FCI Williamsburg, Salters, SC, for Fiscal Year 2026, Quarter 4. It serves as a detailed list for vendors to provide quotes on.

• General Requirements: All delivered items must comply with applicable Federal, State, and local regulations, including FD&C Act and Fair Packaging and Labeling Act. Allergen labeling requirements must be met. Substitutions are not accepted.
• Itemized Specifications: The document lists numerous food items categorized as Beans, Rice, Pasta, Corn Meal/Starch/Flour/Milk, Cereal, Peanut Butter, Soy Products, Shortening/Oil, Butter/Margarine, Jelly/Sugars/Syrup, Pizza/Taco Shells/Tortillas, Tomato Products, Vegetables (Canned), Sauces, Spices, and Meats (Chicken).
• Specific Details per Item: For each item, the document specifies:
  • Item Number and Description (including type, grade, form, processing, and specific characteristics)
  • Unit of Issue (e.g., LB, CS, EA)
  • Units to Order
  • Price Per Unit (to be filled by vendor)
  • Total (to be filled by vendor)
• Packaging and Origin: Requirements for packaging, origin (US or Canada preferred, but foreign acceptable if not specified), and case counts are detailed.

This document is critical for potential bidders as it defines the exact products, quantities, and specifications required for this procurement. Vendors must carefully review each item to determine their ability to meet the specifications and to accurately price their offerings. Failure to comply with any specification may result in the quoted item not being considered for award.

Form / Attachment / Pricing Sheet

This document provides critical "Award Delivery Information" for vendors awarded a contract, detailing the requirements and procedures for delivering goods to FCI Williamsburg for Fiscal Year 2026.

• Delivery Schedule: All awarded items due by July 15, 2026. Coordination with the Food Service Warehouse is required for delivery appointments. Deliveries are accepted Monday-Friday, 8:00 am - 12:00 pm. Late deliveries require rescheduling.
• Delivery Contact: Dane Webb (email: dwebb2@bop.gov) for scheduling. A separate contact (843-387-9722) is available for driver directions.
• Delivery Requirements:
  • Palletization: Standard pallets (48" x 40"), tightly wrapped. Over 2,000 lbs requires blue or red block pallets.
  • Documentation: Packing list for mixed pallets; itemized inventory for all deliveries.
  • Shelf Life: Minimum 90 days remaining shelf life.
  • Temperature Controls: Non-frozen perishables (34-41°F), canned goods (>34°F), frozen foods (0°F or below).
  • Product Integrity: No evidence of prior thawing. Some items may require thawing for inspection.
  • Special Items: Kosher (OU symbol) and Halal items require appropriate markings.
  • Compliance: All items must comply with BOP National Menu Specifications. Vendors must obtain these specifications prior to quoting.
  • Inspection: Deliveries are subject to inspection and may be conditional for up to three (3) days.
  • Refusals: Items failing to meet specifications will be refused. Unacceptable items must be picked up by the vendor within one week of notification, or they will be disposed of.

This document is essential for any vendor who has been or expects to be awarded a contract for goods to be delivered to FCI Williamsburg. It outlines the specific logistical, quality, and compliance requirements that must be met for successful delivery and acceptance of products, directly impacting proposal preparation and contract fulfillment.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services. The Federal Bureau of Prisons, FCI Williamsburg, is issuing this solicitation.

• The specific supplies/services are detailed in "Attached Specification Sheets" and "Continuation Sheet(s)".

• The period of performance is from 07/01/2026 to 09/30/2026.

• The delivery address is Federal Bureau of Prisons, FCI Williamsburg, 8301 HWY 521, Salters, SC 29590.

• The contract type is not explicitly stated, but the form is a "SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES".

• The estimated value is not stated.

• Offer Due Date: 05/27/2026 at 14:00 ET.

• Evaluation Factors: "past performance and price" are mentioned as evaluation factors in FAR 52.212-2.

• Submission instructions are detailed in FAR 52.212-1 (DEV) "Instructions to Offerors-Commercial Products and Commercial Services".

• This acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• Specific representations regarding small business status, including WOSB, EDWOSB, HUBZone, and SDVOSB, are required.

• NAICS Code: 311999 with a size standard of 700 employees.

• The solicitation incorporates FAR clauses by reference, including deviations. Key clauses include FAR 52.212-4 (Terms and Conditions), FAR 52.219-6 (Notice of Total Small Business Set-Aside), and FAR 52.225-1 (Buy American-Supplies).

• Offerors are cautioned that solicitation provisions incorporated by reference may require completion and submission.

Form / Attachment / Pricing Sheet

This document is a "Local Specifications Quote Sheet" for FCI Williamsburg, Salters, South Carolina, for the Fiscal Year 2026, 4th Quarter. It outlines specific food and supply items for which quotes are being solicited.

• Item Descriptions: Details specific food items (e.g., Box Meal, Breakfast Box Meal, Tortilla Chips, Dressing) and supplies (e.g., Bouffant Head Covers, Beard Covers, Towel Cleaning Cloth, Disposable Cups, Griddle Bricks).
• Specifications: Includes requirements such as "Certified Kosher" for meals, specific packaging (e.g., "individual packets," "2 OZ sealed package"), and adherence to certain CID numbers (e.g., CID A-A-20162B, CID A-A-20143B).
• Units of Issue and Order: Specifies the unit of measure (CS for Case, EA for Each) and the quantity required for each item.
• Pricing: Provides columns for "Price Per Unit" and "Total," which bidders are expected to complete.
• Compliance Note: A critical warning states that "Failure to comply with the Religious Specifications will result in your quoted item not being considered for award."

This document is essential for potential bidders to understand the exact products and quantities the government intends to procure. Bidders must carefully review each item's specifications, ensure compliance with all requirements (especially religious specifications), and provide accurate pricing to submit a responsive quote. The "State brand on bid" instruction for item 15 indicates a need to specify the brand offered.