FDA Solicitation Notice for: MRC Operations and Maintenance Support Services, Laurel, MD.

Solicitation / RFP / RFQ

This solicitation is for Operations and Maintenance (O&M) Support Services for the MUIRKIRK ROAD COMPLEX (MRC). It establishes an Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• Standard Routine O&M Services

• Snow Removal Services

• Non-Standard Work Order Repair Projects

• Contract Type: Indefinite-quantity

• Period of Performance: May 1, 2026, to April 30, 2031 (single five-year ordering period).

• Task orders may be firm-fixed-price, time-and-materials, labor-hour, or a combination.

• Offer Due Date: March 4, 2026, 1600 ET.

• The solicitation includes FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda.

• This acquisition is set aside for Small Business.

• NAICS Code: 561210 (Facilities Support Services)

• Size Standard: $47 million

• The solicitation number is 75F40126R00006.

• The estimated quantities are subject to change based upon the final contract award date.

Solicitation / RFP / RFQ

This solicitation seeks proposals for an Indefinite Delivery Indefinite Quantity (IDIQ) contract for Operations and Maintenance (O&M) services, referred to as MRC O&M. The contract will be awarded to a single vendor. Task orders issued under this IDIQ can be firm-fixed-price, time-and-materials, labor-hour, or a combination thereof.

• The IDIQ Performance Work Statement (Attachment C1) outlines the baseline scope, performance standards, and general requirements for all operations and maintenance services.

• The anticipated first task order (Routine O&M) includes continuous operations and maintenance, preventive maintenance, corrective and emergency response, utilities plant operations, specialized environment support (e.g., BSL-3, vivarium, aquaculture), and building automation systems maintenance.

• Sample Task Orders for Snow Removal and Non-Standard Repair - Transformer Replacement are provided for illustrative purposes and evaluation pricing.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ)

• IDIQ Contract Ordering Period: Five (5) years from the date of award.

• Task Order Performance Periods: Each task order may not exceed five (5) years from its issuance date.

• Contract Maximum: $49,000,000 (inclusive of all ordering periods).

• Guaranteed Minimum: The obligated base period of the first task order.

• Primary Place of Performance: FDA Muirkirk Road Complex, Laurel, MD.

• Proposals must be submitted electronically via email to the Contract Specialist by the date and time specified in Block 8 of the SF-1449.

• Proposals are organized into an Administrative Volume, Technical Proposal (5 factors, 160 pages total), and Price Proposal.

• Key submission deadlines include a mandatory site visit (February 11-12, 2026) and questions due by February 17, 2026.

• Evaluation is based on a best-value tradeoff, with non-price factors (Corporate Experience, Technical Approach, Management Approach, Key Personnel, Past Performance) being significantly more important than Price.

• Proposals must achieve at least a "Some Confidence" rating on Factors 1-4 to proceed.

• Offerors must be registered in the System for Award Management (SAM).

• Small business representation is required (NAICS code 561210).

• Funds are not presently available for the guaranteed minimum; no award will be made until adequate funds are available.

• The Government reserves the right to cancel the solicitation.

• Attendance at the mandatory pre-proposal site visit is required for proposal consideration.

Form / Attachment / Pricing Sheet

This document, titled "Appendix A Facility Maps and Layout," provides a visual representation of the Food & Drug Administration's (FDA) Muirkirk Road Complex. It serves as a reference for the physical layout of the facility.

• Map: A detailed map illustrating the complex, including roads, woodland limits, buildings, and parking areas.
• Legend: A comprehensive legend that identifies and describes various components of the map, including:
  • Specific building numbers and their corresponding addresses (e.g., 1: 8301 Muirkirk Road (MOD1), 2: 8501 Muirkirk Road (BRF)).
  • Building designations (A-H, L, M) and their functions (e.g., Main Building (Offices, Laboratories), Animal Research Facilities, Large Animal Clinic and Necropsy, Mechanical Plant & Shops, Feed Processing, Poultry, Quarantine, Aquaculture, Hay Storage).
  • Road names (e.g., Muirkirk Rd, Odell Rd, Pasture Rd, S Loop Rd, N Loop Rd).

This map is crucial for bidders to understand the physical environment of the FDA Muirkirk Road Complex. It helps in visualizing the locations of various facilities, potential access points, and the overall site layout, which may be relevant for understanding the scope of work, logistical considerations, or site visit requirements for any associated opportunity.

Form / Attachment / Pricing Sheet

This Excel file, "Appendix B MRC OM IDIQ PWS C1_Equipment List.xlsx", provides a detailed list of equipment associated with the Muirkirk Road Campus. This information is crucial for bidders to understand the existing equipment inventory, which may be relevant for maintenance, repair, or replacement tasks outlined in the opportunity.

The document contains a single sheet, "Sheet1", with the following columns:

• Equip. Status
• Equipment Code
• Equipment Description
• Equipment Standard
• Equip Standard Category
• Manufacturer
• Model Number
• Serial Number
• Site Code
• Building Code
• Floor Code
• Room Code

Each row details a specific piece of equipment, its status (e.g., 'In service', 'Out of Service'), and its location within the campus.

Bidders should review this equipment list to:

• Assess the scope of work related to existing equipment.
• Identify potential needs for specialized tools or knowledge.
• Understand the scale and distribution of assets that may require service.
• Inform their technical approach and resource allocation for the opportunity.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for comprehensive operations and maintenance (O&M) support services for the U.S. Food and Drug Administration's (FDA) Muirkirk Road Complex (MRC) in Laurel, Maryland. The primary objective is to ensure the continuous, safe, and efficient operation of all buildings and facilities at the MRC.

The contractor shall provide all necessary labor, materials, equipment, and management to ensure the continuous, safe, and efficient operation of all buildings and facilities on a 24/7 basis. This includes:

• Operations and Monitoring Services: Providing a trained workforce for continuous operational performance.

• Preventive Maintenance Services: A comprehensive PM program for all equipment, buildings, and systems.

• Reactive Maintenance Services: Service calls, emergency repairs, callbacks, routine repairs, and equipment troubleshooting.

• Technical Services by Discipline: Covering architectural, structural, site, exterior, mechanical (HVACR, steam, boilers, chillers, compressed air), electrical, building automation, fire protection, life safety, vertical transportation, and plumbing systems.

• Specialized Support Services: Including laboratory support equipment maintenance, environmental controls, laboratory gas systems, specialized water systems, and wastewater pretreatment operations.

• Service Delivery Coverage: 24 hours per day, 7 days per week, including holidays and weekends, with emergency callback capability.

• Response Times: Specific timeframes for emergency, urgent, and routine service calls.

• System Reliability: Equipment uptime, availability, and failure rates for critical systems.

• Preventive Maintenance: Minimum 96% on-time completion rate for scheduled PM and 100% completion within 60 days.

• Work Quality: Defined by Acceptable Quality Levels (AQLs) and surveillance methods.

• Customer Service: Responsiveness, communication quality, and customer satisfaction.

• Safety and Environmental: Compliance with OSHA, EPA, and other regulations.

• Period of Performance: Transition Period (60 days) + Base Period (10 months) + 4 Option Periods (12 months each), totaling up to 60 months.

• Place of Performance: FDA Muirkirk Road Complex, 8301-8501 Muirkirk Road, Laurel, Maryland 20708, including all buildings, structures, grounds, and infrastructure within the 198-acre site.

• Compliance: Adherence to all applicable federal, state, and local codes, standards (e.g., NEC, NFPA, ASME, ASHRAE, ASTM), and manufacturer recommendations.

• Factory-Authorized Service: Mandatory for critical and proprietary systems.

• Minimizing Disruption: All work must minimize disruption to ongoing research operations.

• Security and Access: Contractor personnel require FDA-issued badges; restricted areas have specific access protocols.

• Government-Furnished Resources: Includes facilities, equipment, and services; Contractor is responsible for their proper use and accountability.

• Contractor-Furnished Resources: Contractor provides labor, materials, tools, equipment, vehicles, permits, licenses, certifications, and supervision.

• Reporting: Comprehensive monthly, quarterly, and annual reports are required, including performance metrics, safety, environmental, and energy data.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback on a contractor's performance for a specific contract. It is used to assess the contractor's ability to meet contractual requirements and evaluate their overall performance.

• Solicitation # / Offeror Name: Identifies the specific opportunity and the contractor being evaluated.
• Name of Reference, Title/Role, Email, Agency/Company, Phone: Information about the individual providing the feedback.
• Contract Information: Details about the contract being reviewed, including Contract #, Total Contract Value, Period of Performance, whether the Offeror was Prime or Sub, and a Description of product/service provided.
• Rating Categories: Defines performance levels from 'Very Good' to 'Unacceptable' with corresponding codes (VG, S, M, U, NA) and detailed descriptions of what each level entails.
• Assessment Elements: Specific areas to be rated, including:
  • Cost/Price Control
  • Schedule Adherence
  • Performance
  • Quality
  • Business Relations
  • Personnel Qualifications
  • Overall Rating
• Strengths and Weaknesses: Open fields for qualitative feedback.
• Award Decision: A question asking if the evaluator would award to the contractor again and why.
• Certification: A statement by the signatory certifying the accuracy of the provided information.

This questionnaire is a tool used by the government to evaluate past performance, which is often a significant factor in contract award decisions. Bidders should be aware that their performance on previous contracts will be assessed using this type of form. The detailed rating categories and assessment elements provide insight into the specific criteria the government uses to judge contractor performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) establishes the requirements for snow and ice removal services at the U.S. Food and Drug Administration (FDA) Muirkirk Road Complex (MRC) in Laurel, Maryland. The objective is to ensure safe vehicular and pedestrian access, maintain critical FDA operations, protect government property, ensure environmental compliance, and provide responsive service during winter weather events.

• Provide comprehensive snow and ice removal services, including plowing roads, parking lots, sidewalks, walkways, and building entrances.

• Apply deicing and anti-icing materials.

• Perform snow hauling and off-site disposal when required.

• Install and remove snow stakes/road markers.

• Conduct spring cleanup of residual materials.

• Provide emergency response services.

• Response Time: 95% of service orders responded to within the required timeframe.

• Surface Clearance: 100% of surfaces cleared to bare pavement or maximum safe clearance.

• Priority Area Clearance: Specific timeframes for clearing Priority 1, 2, and 3 areas based on snow accumulation.

• Damage Prevention: Target zero incidents of property damage; acceptable up to 2 minor incidents per season.

• Safety Performance: Target zero safety incidents or injuries.

• Documentation Compliance: 100% of service events documented with required photos and reports.

• Base Period: November 1, [Year] through April 30, [Year+1].

• Option Periods: Up to four additional one-season option periods.

• Place of Performance: FDA Muirkirk Road Complex (MRC), Laurel, Maryland (198 acres), including Module I, Module II, and Beltsville Research Facility (BRF).

• Contractor personnel must obtain FDA facility access badges.

• 24/7 access to the site is required.

• Use only EPA-compliant, environmentally friendly deicing materials.

• Contractor must maintain appropriate insurance (Commercial General Liability, Auto Liability, Workers' Compensation, Property Damage).

• All work must comply with applicable Federal, State, local, and industry regulations and standards.

• Contractor must develop and implement a site-specific safety plan.

• Personnel must meet minimum qualifications, including English language proficiency and appropriate licenses.

Statement of Work (SOW) / Performance Work Statement (PWS)

This task order (TO) addresses non-standard work to replace a 36-year-old, 2000 KVA oil-filled hermetically sealed transformer serving the West side of MOD-1. The existing transformer has exhibited internal arcing, voltage fluctuations, and failed insulation testing, necessitating replacement to ensure reliable electrical infrastructure for mission-critical research operations.

• Provide all necessary materials, labor, permits, hauling, equipment, shipping, delivery, and supervision.

• Protect existing equipment and Government property.

• Contractor shall be certified and ensure work adheres to local, county, ASTM, OSHA, NEC, and ASME codes.

• Utilize International Electrical Testing Association (NETA) certified technicians for all project phases.

• Conduct pre-work site inspection to develop a rigging plan.

• Perform Lock-Out-Tag-Out (LOTO) on all energized circuits.

• Drain, haul away, and properly dispose of the existing transformer and its insulating fluid, following EPA regulations.

• Rig and set a new 2000 KVA, 3-Phase, 60Hz, oil-filled hermetically sealed transformer.

• Test and energize the new transformer, providing NETA-certified test results.

• Provide a one (1) year warranty on all materials and labor.

• Patch and repair all affected areas.

• Comply with FDA Design Guidelines, NIH DRM, and all applicable local, county, state, and federal codes and standards.

• NETA-certified test results per ANSI/NETA ATS.

• Adherence to all applicable codes and specifications.

• Place of Performance: FDA Muirkirk Road Complex, MOD-1 (8301/8401/8501 Muirkirk Rd, Laurel, MD 20708).

• Period of Performance: 45 calendar days from Notice to Proceed.

• Utilities Shutdown Notice: 14 days prior notification required.

• Contractor Certification required.

• NETA Certification required for technicians.

• OSHA-compliant crane safety and rigging procedures.

• EPA compliance for disposal of transformer mineral oil.

• Adherence to FDA code of conduct and no-smoking policy.

Form / Attachment / Pricing Sheet

This document is a template for offerors to submit pre-proposal questions regarding the MRC O&M IDIQ solicitation (Solicitation No. 75F40126R00006). It provides instructions for completing the template and outlines the types of questions that can be asked.

• Company Name: Must be entered in Cell B1 of the 'Questions' sheet.
• Question Numbering: Auto-populates, including the company name (e.g., "ACME Corp-Q1").
• Columns A-G (Yellow): For Offeror use. Includes fields for Question Type, Document/Part, Section/Reference, Subsection, the Question itself, and an optional Suggested Correction.
• Columns H-K (Gray): For Government use only, including Government Response, Document Change Required?, and Update Completed status.
• Dropdown Menus: Available in yellow cells for selecting values.
• Submission: Completed template must be submitted per Section L.1.4 by the questions deadline.

This template is crucial for potential bidders to formulate and submit their questions about the solicitation. It guides them on how to structure their inquiries and what information to provide, ensuring clarity and efficiency in the question-and-answer process. Following the instructions is essential for proper submission and consideration of questions.

Form / Attachment / Pricing Sheet

This document is a pricing sheet template (Excel workbook) for vendors to submit their price proposals. It includes instructions and specific tabs for detailing labor rates, routine operations and maintenance (O&M) pricing, snow and ice removal pricing, non-standard repairs (transformer), and basis of estimate.

• Instructions Tab: Outlines how to complete the workbook, emphasizing filling only yellow cells, and provides a color legend for required, optional, and calculated fields. It also details Service Contract Labor Standards (SCLS) compliance requirements.
• Summary Tab: For Offeror Name, UEI, and CAGE. Includes a certification statement regarding the accuracy and completeness of prices.
• Labor Catalog & Rates Tab (Tab B): Requires input for SCLS applicability, occupation codes/titles, and actual rates (base, fringe, fully burdened), along with overtime and holiday multipliers.
• Routine O&M Tab (Tab C): For Fixed Price (FFP) pricing across different ordering periods (Transition, Base, OP1-OP4). Requires quantity and unit price inputs for various CLINs/Descriptions.
• Snow & Ice Pricing Catalog Tab (Tab D): Details unit items, measures, and required unit prices for plowing, pre-treatment, post-treatment, sidewalk clearing, and support/readiness related to snow and ice events.
• Non-Standard Repair Tab (Tab F): For FFP pricing of transformer repairs.
• Basis of Estimate Tab (Tab G): For providing justification and details supporting the cost estimates.

This pricing sheet is critical for bidders to accurately and compliantly submit their price proposals. Vendors must follow the instructions carefully, ensuring all required fields are completed and SCLS requirements are met. The structure of this sheet dictates how pricing information must be presented for the offer to be considered complete and valid.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for an Indefinite Delivery, Indefinite Quantity (IDIQ) contract to provide operations and maintenance (O&M) support services for the U.S. Food and Drug Administration's (FDA) Muirkirk Road Complex (MRC) in Laurel, Maryland.

The contract will cover a wide range of services, ordered as needed through individual task orders. These services fall into seven categories:

• Routine Operations and Maintenance (O&M): Comprehensive facility operations including building systems (HVACR, electrical, plumbing, fire protection, building envelope) and utility systems (steam, chilled water, compressed air, gas, high-purity water). This also includes specialized systems like laboratory gas distribution, Building Automation Systems (BAS), and animal support equipment.

• Preventive Maintenance Programs: Scheduled services to optimize equipment performance and extend asset life.

• Repair and Restoration Services: Corrective maintenance for minor and major repairs, including equipment overhauls and emergency repairs.

• Project and Modification Services: Capital improvements, renovations, and facility modifications such as system upgrades, equipment replacement, and energy efficiency projects.

• Specialized Technical Services: Expert services including engineering, testing, certification, and environmental services.

• Emergency and On-Call Services: Rapid response for urgent situations, including emergency repairs and natural disaster response.

• Specialized Facility Services: Grounds maintenance (snow removal, landscaping) and specialized building services (mechanical room cleaning, waste handling).

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Ordering Period: 5 years from the date of contract award.

• Contract Ceiling: $49,000,000 over the 5-year ordering period.

• Minimum Guarantee: $1,000,000 in services over the 5-year ordering period.

• Place of Performance: FDA Muirkirk Road Complex, Laurel, Maryland (8301, 8401, and 8501 Muirkirk Road).

• Contractor Qualifications: Minimum 5 years of experience in O&M for research/laboratory facilities, experience with AAALAC-accredited and BSL-2/BSL-3 laboratories, financial stability, and adequate bonding capacity.

• Personnel Requirements: Personnel must meet specific qualifications, obtain security clearances, and possess English language proficiency.

• Safety, Health, and Environmental Compliance: Strict adherence to OSHA, EPA, NFPA, ASME, ASHRAE standards, and other federal, state, and local regulations is required.

• Quality Control: A Quality Control Plan is required, and the Government reserves the right to conduct inspections and reject non-conforming work.

• Government-Furnished Property/Services: May include facility access, utilities, equipment, and technical documentation.

• Subcontracting: Permitted with Government consent.

• Task Order Procedures: Task orders will specify scope, performance period, deliverables, and pricing. Proposals for task orders will include technical and price proposals.

• Performance Standards: A Performance Requirements Summary (PRS) establishes minimum performance expectations across three tiers (Mission-Critical, High, Routine) with defined AQLs and surveillance methods.

• Transition: Phase-in and phase-out activities are detailed for task orders requiring transition from an incumbent contractor.

Form / Attachment / Pricing Sheet

This document outlines the Contractor Personnel Security Clearance Standards and Residency Requirements for solicitations and contracts with the Department of Health and Human Services (DHHS), specifically for work involving DHHS-owned or leased space, access to DHHS equipment, or non-public, privileged, proprietary, or trade secret information. It details the background investigation and Personal Identity Verification (PIV) card requirements for contractor employees.

• Background Investigations: Required for employees working in DHHS space or accessing sensitive information. Investigations are conducted by the Defense Counterintelligence and Security Agency (DCSA) at no cost to the contractor, except for fingerprinting outside the FDA Personnel Security Office.
• PIV Cards: Required for contractor employees working in DHHS-owned or leased space for more than 30 days. Employees must obtain a PIV card to access property without an escort.
• Risk Designations: The contract is designated as Tier 1 (Non-Sensitive Low Risk). The document outlines three potential risk designations (Tier 1, Tier 2, Tier 4).
• Submission Requirements: Contractors must submit a roster of employee names and Key Personnel designations, confirmation of security information submission, and signed "Contractor's Commitment to Protect Non-public Information Agreement" forms within five business days of contract commencement.
• Personnel Changes: Contractors must notify the Contracting Officer's Representative (COR) of any personnel changes, submitting an updated roster and explanation. Key Personnel changes require a full justification and resume/CV for approval.
• Identity Verification: Specific documentation requirements for obtaining a PIV card are detailed, including two forms of identification, one with a photo. Acceptable documents are listed, with specific rules for foreign nationals and nonimmigrant aliens.
• Residency Requirements: Foreign nationals must have resided in the U.S. for at least three of the past five years to qualify for a PIV card.
• Data Protection: Contractors must protect the privacy of employee information and prevent unauthorized disclosure.

This document is critical for bidders to understand the security and personnel vetting requirements that will apply to their employees if awarded a contract. It outlines the process for obtaining necessary clearances and PIV cards, the required documentation, and the timelines involved. Failure to comply can result in denied access and negatively impact contract performance. Bidders must ensure their proposed personnel meet these requirements and factor the associated time and effort into their proposals.

Form / Attachment / Pricing Sheet

This document is an "Employee Agreement" titled "Commitment to Protect Non-Public Information." It outlines the agreement an individual makes to protect non-public information accessed during official duties performed under a contract with the Food and Drug Administration (FDA).

• The agreement requires the individual to not release, publish, or disclose non-public information.
• It mandates protection of such information in accordance with specific U.S. Code provisions (21 U.S.C. 331(j), 21 U.S.C. 360j(c), 18 U.S.C. 1905) and other relevant laws and regulations.
• It states that violations are subject to criminal penalties.
• The form includes fields for the employee's signature, printed name, date, and a section for a witness.
• There is also a field for "Description of Information Released."

Bidders may be required to ensure their personnel complete and sign this agreement if their work involves accessing non-public information from the FDA under the contract. This form is crucial for compliance with data protection and confidentiality requirements.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-4281, Revision No. 35) establishing minimum wage rates and fringe benefits for various occupations under the Service Contract Act. It is relevant for contractors bidding on federal service contracts within the specified geographic areas.

• Geographic Area: District of Columbia Statewide, Maryland Counties (Charles, Prince George's), and Virginia Counties (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Stafford).
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their required minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and lists specific rates for Health & Welfare ($5.55/hour or $222.00/week) and Health & Welfare under Executive Order 13706 ($5.09/hour or $203.60/week).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), providing details on their requirements and how they interact with the Service Contract Act.
• Additional Information: Includes sections on Vacation, Holidays, and specific footnotes for certain occupations (e.g., Computer Employees, Air Traffic Controllers).

This wage determination is crucial for bidders to accurately calculate labor costs for their proposals. Bidders must ensure their proposed wages and benefits meet or exceed the rates listed for each occupational classification they intend to use on the contract. Failure to comply can lead to non-compliance with federal regulations and potential disqualification. The document also outlines procedures for conforming unlisted classifications if necessary.