FDC PHILADELPHIA FY26 4TH QTR KOSHER FOOD ITEMS

Form / Attachment / Pricing Sheet

This document provides critical delivery information and requirements for vendors who have been awarded or will be awarded a contract for the Fiscal Year 2026 RFQ at FDC, Philadelphia. It outlines the schedule, procedures, and standards for product delivery.

• Delivery Schedule: Deliveries are expected by September 16, 2026, with specific coordination required for product amounts and dates. Initial deliveries may be smaller, with subsequent deliveries scheduled as space permits.
• Delivery Days/Times: Deliveries are accepted Monday, Wednesday, Thursday, and Friday, from 6:30 am to 12:30 pm. Trucks must arrive no later than 12:30 pm for unloading.
• Appointment Required: Deliveries are strictly BY APPOINTMENT ONLY. Vendors must coordinate appointments with the receiving Food Service warehouse staff (Quinn Fisher or Justin Salisbury).
• Delivery Requirements:
  • Palletized deliveries are required unless otherwise agreed upon.
  • No rear dock access; pallets must be accessible by forklift from the ground.
  • Out-of-date items will not be accepted.
  • Specific temperature requirements: non-frozen perishables between 34-41°F, canned goods above 34°F, and frozen foods at 0°F or below.
  • Products showing signs of prior thawing will be refused.
  • Religious diet items (Kosher, Halal) must be properly marked.
  • Strict compliance with BOP National Menu Specifications is mandatory.
• Inspection: All items will be closely inspected. Receipt may be conditional for up to three (3) days for examination and testing.
• Non-compliance: Items failing to meet specifications will be refused. Conditionally received items found unacceptable must be picked up by the vendor within one week of notification, or they will be disposed of by warehouse staff.

This document is essential for awarded vendors to understand the operational requirements for delivering goods to FDC, Philadelphia. Adherence to these delivery schedules, appointment procedures, temperature controls, and inspection protocols is crucial for successful contract performance and avoiding refusal of products or negative past performance ratings.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically a Request for Quote (RFQ) with Solicitation Number 15B21726Q00000007. The Federal Bureau of Prisons is procuring "FDC PHILADELPHIA FY26 4TH QTR KOSHER" with a delivery date of 07/01/2025. The contract type is Firm Fixed Price.

• The primary deliverable is "FDC PHILADELPHIA FY26 4TH QTR KOSHER".

• Detailed specifications are expected to be found in an attached Excel form, as indicated in Section 1, Item 0001.

• The delivery is FOB Destination.

• Contract Type: Firm Fixed Price.

• Period of Performance: Delivery is scheduled for 07/01/2025.

• Estimated Value: Not explicitly stated on the SF 1449 form, but the "AMOUNT" column is present.

• Offer Due Date: 05/21/2026 at 08:00 ET.

• Evaluation Factors: The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-5 by reference. FAR 52.212-2 (Evaluation-Commercial Products and Commercial Services) is attached and states that the award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors. The specific evaluation factors will be inserted by the Contracting Officer, but may include technical capability, past performance, and price.

• The acquisition is set aside 100.00% for Small Business.

• NAICS Code: 311412

• Size Standard: 1000 Employees

• Offerors must be registered in the System for Award Management (SAM).

• The document includes numerous contract clauses and provisions, including those related to whistleblower rights, prohibition on confidentiality agreements, protest after award, applicable law for breach of contract, security of information systems, continuing contract performance during emergencies, and system for award management.

• Contact for solicitation information: Brian Virgillo at bvirgillo@bop.gov or 609-723-1100 x5153.

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, New Jersey, Contracting Office. It is for the acquisition of commercial items for the inmate population housed at FDC Philadelphia.

• Bidders must provide price quotes for specified commercial items.

• Quotes must be for items as specified; no changes to item description or unit of issue are permitted.

• Offerors must not use phrases that limit the Government's ability to award by line item (e.g., "Minimum Award Amount", "All or none").

• The Government intends to award by line item to the lowest responsive/responsible offeror.

• Vendors awarded Purchase Orders must be registered in the SAM System (WWW.SAM.GOV).

• Vendors must be willing to accept Electronic Funds Transfer (EFT) as a form of payment.

• Bidders must complete Standard Form 1449 (Blocks 17a, 30a, 30b, and 30c).

• Bidders must complete the attached Contractor Information Sheet.

• Quotes must be submitted in Excel format, including company name and unit price per item in a self-calculating document.

• All required documents (Excel quotes, SF 1449, Contractor Information Sheet) must be emailed to bvirgillo@bop.gov.

• The subject line for the email must be "15B21726Q00000007" in all caps.

• The submission deadline is May 21, 2026, at 8:00 am Eastern Time. No other method of mail will be accepted.

Not specified in this document.

• Any changes to the solicitation may result in the rejection of part or all of the submitted quotes.
• Questions regarding the solicitation should be addressed to Mr. Brian Virgillo at bvirgillo@bop.gov.

Form / Attachment / Pricing Sheet

This document outlines the detailed Religious Diet Specifications for meals and individual food items required for the FDC Philadelphia institution for Fiscal Year 2026, 4th Quarter. It serves as a critical component for bidders to understand the exact product requirements, ingredients, and compliance standards for kosher meals and food items. Failure to comply with these specifications will result in the quoted item not being considered for award, and no substitutions will be accepted.

• Meal Specifications (Items 1-13): Details the exact composition, including specific ingredients, weights, and preparation methods for various kosher meals (e.g., Kosher Parve Fish Fillet Meal, Kosher Meat Beans and Franks Meal, Kosher Dairy Cheese Omelet Meal).
• Individual Item Specifications (Items 14-37): Lists requirements for individual kosher food items such as bologna, tuna, sardines, cereal, oatmeal, bread, juices, chips, dressings, preserves, peanut butter, coffee, and milk substitutes/fresh milk.
• General Requirements: Includes mandatory kosher certification by an accepted Orthodox agency, prohibition of alcohol and certain additives, specific packaging requirements (e.g., microwaveable trays, individual wrapping), heating instructions, and detailed composition for mixed vegetables and mashed potatoes.
• Contractor Award Acknowledgement: A form to be completed by the Contracting Officer and Food Service Contractor to accept or deny each line item, verifying acceptance of all listed items per specifications.
• Award Delivery Information: Outlines delivery schedules, temperature requirements for different food types (frozen, perishable, canned), and emphasizes that all certified religious diet items must be marked with the Kosher Symbol.

This document is essential for bidders to accurately quote on the opportunity. It details the precise product requirements, including ingredients, weights, packaging, and mandatory kosher certification. Bidders must strictly adhere to these specifications, as non-compliance will lead to disqualification. The document also highlights the importance of delivery schedules, proper food handling temperatures, and correct labeling of kosher items. Understanding these specifications is crucial for preparing a compliant and competitive bid.