FDC PHILADELPHIA FY26 4TH QTR SUBSISTENCE-BREAD-MILK

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, New Jersey, Contracting Office. It is for the acquisition of commercial items for FDC Philadelphia, specifically subsistence items (bread/milk) for the inmate population. The government intends to award Purchase Orders on a line-item basis to the lowest responsive/responsible offeror.

• Vendors must quote prices for specified subsistence items.

• Do not alter item specifications or unit of issue.

• Do not include limiting phrases such as "Minimum Award Amount" or "All or none".

• Any changes to the solicitation may result in rejection of quotes.

• Vendors awarded Purchase Orders must be registered in SAM.gov.

• Vendors must be willing to accept Electronic Funds Transfer (EFT) as a form of payment.

• Submit quotes in Excel format, including company name and unit price per item.

• Complete and return Standard Form 1449 (Blocks 17a, 30a, 30b, 30c).

• Complete and return the attached Contractor Information Sheet.

• Email all required documents to bvirgillo@bop.gov with the subject line "15B21726Q00000006" (all caps).

• Submission Deadline: May 21, 2026, 8:00 am Eastern Time.

• No other method of submission will be accepted.

• Award will be made on a line-item basis to the lowest responsive/responsible offeror.

• Not specified in this document.

• All questions should be addressed to Brian Virgillo at bvirgillo@bop.gov.

• Pay close attention to delivery date(s).

Forms / Attachments / Pricing Sheets

This document contains the National Menu Specifications for food items required for the Fiscal Year 2026, 4th Quarter, for FDC Philadelphia. It details the specific requirements for a wide range of food products, including beans, rice, pasta, dairy, meats, vegetables, fruits, beverages, and spices. Bidders must ensure their offered products strictly comply with these specifications.

• General Compliance: All delivered items must comply with Federal, State, and local regulations, including the Federal Food, Drug, and Cosmetic (FD&C) Act and the Fair Packaging and Labeling Act. Allergen labeling requirements must be met.

• Product Specifications: Detailed specifications are provided for each item, including grade, type, style, packaging, and sometimes specific delivery requirements (e.g., delivery frequency, quantity per delivery).

• No Substitutions: Specification substitutions will not be accepted.

• Origin: Unless specified, items can be products of foreign countries if distributed in the U.S. or Puerto Rico.

• Labeling: Specific labeling requirements are noted for certain items (e.g., meat products, kosher items).

• Delivery: Delivery schedules and requirements (e.g., palletization, temperature control) are outlined in the "Award Delivery Information" section.

• Bidders must carefully review all specifications for each item they intend to bid on.

• Specific instructions are provided for quoting, such as noting package size, case count, flavors, and actual portion weights where applicable.

• The "Contractor Award Acknowledgement" and "Award Delivery Information" sheets must be completed by the contractor and contracting officer prior to award.

• Bidders are responsible for obtaining a copy of the National Menu Specifications prior to quoting.

• Failure to comply with specifications will result in the quoted item not being considered for award or the product being refused upon delivery.

Form / Attachment / Pricing Sheet

This document provides critical delivery information and requirements for vendors responding to an RFQ for the Fiscal Year 2026 award. It outlines the schedule, procedures, and standards for delivering awarded items to FDC, Philadelphia.

• Delivery Schedule: All awarded items expected by September 16, 2026, unless otherwise specified. Vendors must coordinate delivery dates and amounts with the Food Service Administrator.
• Delivery Days/Times: Monday, Wednesday, Thursday, and Fridays, 6:30 am to 12:30 pm. Deliveries are BY APPOINTMENT ONLY.
• Delivery Contacts: Quinn Fisher (qfisher@bop.gov, 215-521-7255) and Justin Salisbury (jsalisbury@bop.gov, 215-521-4012) for appointment scheduling.
• Delivery Requirements:
  • Appointments must be made timely.
  • No rear dock; pallets must be accessible by forklift from the ground.
  • Deliveries must be palletized (no side-loaded pallets).
  • Items received out of date will be refused.
  • Perishable foods: 34-41 degrees F.
  • Canned goods: Above 34 degrees F and not frozen.
  • Frozen foods: 0 degrees F or below.
  • Certified religious diet items must have Kosher (OU) or Halal symbols.
  • Items must comply with BOP National Menu Specifications.
  • All items will be closely inspected.
  • Receipt may be conditional for up to three (3) days for examination and testing.
  • Items failing specifications will be refused.
  • Unacceptable items must be picked up by the vendor within one (1) week of notification.

This document is essential for bidders to understand the logistical and quality control requirements for delivering products. Failure to comply with these delivery specifications can negatively impact past performance evaluations and future award decisions. Bidders must ensure they can meet these stringent requirements before quoting.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Products and Commercial Services, specifically for "FDC PHILADELPHIA FY26 4TH QTR SUBSISTENCE". The government is procuring subsistence items for the Federal Bureau of Prisons, FDC Philadelphia.

• The primary deliverable is subsistence items for FDC Philadelphia.

• Specific details regarding the subsistence items are expected to be found in an attached Excel form, as indicated in Section 1.

• The delivery date is scheduled for 07/01/2026.

• Contract Type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but delivery is for the 4th Quarter of FY26.

• Estimated Value: Not stated on this form.

• Offer Due Date: 05/21/2026 at 08:00 ET.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, and 24. The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with 52.212-2 (Evaluation-Commercial Products and Commercial Services) also incorporated by reference.

• Evaluation Criteria: Not detailed on this form, but FAR 52.212-2 is referenced.

• This acquisition is set aside 100.00% for Women-Owned Small Business (WOSB).

• The solicitation number is 15B21726Q00000006.

• The North American Industry Classification Standard (NAICS) code is 311991, with a size standard of 1000 employees.

• Various contract clauses and solicitation provisions are incorporated by reference, including those related to whistleblower rights, prohibition on confidentiality agreements, protest after award, applicable law, security of department information, pandemic performance, contractor privacy, contract terms and conditions, requirements, system for award management, and evaluation criteria.