Federal Occupational Health (FOH) Clinical East Staffing

Form / Attachment / Pricing Sheet

This document, "Draft Attachment J.3 Labor Categories Amendment 00001.pdf", defines various labor categories, their associated education, credentials, experience, specified skills, responsibilities, and tasks. This attachment is crucial for bidders to understand the personnel requirements for the opportunity.

• Area Clinic Manager: Requires a Master's degree, significant experience in direct patient care and supervision, and specific certifications (RN, BLS, CAOHC, NIOSH spirometry).
• Nurse Coordinator I, II, III: Requires RN licensure, varying years of experience in occupational health or related fields, and specific certifications. Responsibilities include direct nursing care, administrative coordination, and staff supervision.
• Staff Nurse, RN: Requires RN licensure, experience in occupational health or related fields, and specific certifications.
• Staff Nurse, LPN/LVN: Requires LPN/LVN licensure and experience in occupational health or related fields.
• Nurse Practitioner / Advanced Practice Registered Nurse: Requires MSN, RN licensure, national certification, and experience in occupational health or related fields.
• Physician Assistants (PA): Requires PA certification, experience in occupational health or related fields, and specific certifications.
• Clinical Physician: Requires Board Certification/Eligibility, relevant specialty training, and experience in occupational health or related fields.
• Occupational Medicine Physician: Requires medical qualifications, specific experience in occupational health or medical surveillance settings, and knowledge of federal regulations.
• Physician: Reviewing Medical Officer (RMO): Requires board certification, experience in occupational health, and knowledge of federal regulations.
• Athletic Trainer: Requires a Bachelor's degree in Sports Medicine/Athletic Training, NATA Board of Certification, and experience.
• Medical Administrative Support Staff (MASS): Requires a high school diploma and experience in medical administrative support.
• Certified Medical Assistant/Technician I & II: Requires certification/licensure and experience.
• Medical Records Technician: Requires a high school diploma and experience in data entry and medical records.
• Medical Technician: Requires a high school diploma and experience in data entry and medical records.

This document is essential for bidders to accurately price their proposals and to ensure they can provide personnel who meet the specified qualifications for each labor category. Understanding these requirements is critical for developing a compliant and competitive bid.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential offerors regarding the "CLINICAL EAST STAFFING SUPPORT" opportunity (PSC347296), specifically addressing Amendment 00001.

• Set-Aside: The sources sought is for small businesses only, and results will determine the acquisition strategy. It is confirmed that this is a Total Small Business Set-Aside.
• Contract Type: The contract will be a Single Award IDIQ. Task orders will be Time and Materials with fixed-price rates.
• Staffing Plan: The current Site Staffing Plan and labor category requirements are provided in a separate attachment. The Site Staffing Plan is updated as needed.
• SPS Additions/Deletions: These are not expected to be frequent. The Site Staffing Plan is updated when revisions are needed.
• Incumbent Staffing Roster: FOH will provide this to the offeror within five (5) business days after contract award.
• Job Sharing: Permitted for steady-state positions, with approval required in advance from the COR.
• Travel: PerSCs may be required to travel between SPSs for coverage; no travel will be reimbursed for this. Reimbursable travel may occur for specific events like orientation.
• Security Clearance: All employees require at least a Tier 2 Moderate Risk Background Security Clearance from FOH, renewed every 5 years. Incumbent personnel may transition without resubmission, but re-badging may be required.
• Joint Commission (TJC) Accreditation: This will be evaluated on a pass/fail basis. If a joint venture entity is TJC accredited, it fulfills the requirement for the overall offeror, provided the entity responsible for direct patient care services is accredited.
• Proposal Format: Preferred format is PDF. The 10-page limit applies to the narrative and open-ended answers, not the RFI question sheet or cover letter.
• Award Date: Anticipated award is fourth quarter FY 2026.

These clarifications provide essential details regarding contract type, staffing, security, evaluation criteria, and submission requirements, directly impacting how offerors prepare their proposals and understand the scope of the requirement.

Form / Attachment / Pricing Sheet

This document, "Draft Attachment J.2-ClinicalEast Site StaffingPlan_Amendment00001.xlsx", provides a detailed staffing plan for clinical sites, specifically for the East region. It outlines the required personnel, their locations, hours of operation, and estimated annual hours.

• Site Information: Lists specific addresses and room locations for various clinical sites across different cities and states.
• Labor Categories: Details the types of clinical staff required, including Nurse Coordinators (I and II), Staff Nurses (RN), Physician (Clinical), Area Clinic Managers, and Occupational Medicine Physicians.
• Hours of Operation: Specifies the daily and weekly operating hours for each clinic site and the corresponding staff.
• Estimated Hours: Provides the total estimated annual hours for each labor category at each site.

This staffing plan is crucial for bidders to understand the personnel requirements and the scale of operations at each clinical site. It informs resource allocation, personnel recruitment, and overall cost estimation for proposals. Bidders should review this attachment to accurately assess the labor needs and ensure their proposed staffing model aligns with the government's requirements for each location.

Form / Attachment / Pricing Sheet

This document, "Draft Attachment J.4 – Clinical East Security Clearance and Badging Information," outlines the mandatory security clearance and badging procedures for all personnel working on the contract. It details the requirements for obtaining and maintaining security clearances, submitting necessary forms, and the process for badging.

• Security Clearance: All personnel must obtain at least a Tier 2 MBI Security Clearance from FOH. This clearance requires renewal every 5 years.
• Required Forms: A list of specific forms is provided, including "Information needed for ALL New Contractors to FOH June 2020.pdf," HHS-828, OF 306 (Declaration for Federal Employment), current resume, non-digital fingerprint cards, Cybersecurity Awareness Training Certificate, HHS Rules of Behavior Signature Page, and Job Specific Position Description.
• Submission Process: Packages must be submitted electronically and followed up with a hard copy. Incomplete packages will be rejected. Hard copy packages are no longer required, only fingerprint cards via mail.
• OneView Gateway: New applicants will receive an email to complete this application within 48 business hours, with a 5-day deadline for completion.
• Badging Process: Includes digital fingerprints, photos, and scheduling appointments at regional PSC badging offices. Specific instructions are provided for applicants within and outside the DC region.
• EAPP Process: Applicants must complete the Electronic Access Application Process (EAPP) within a specified timeframe to avoid disincentives.
• Other Agency Requirements: Contractors may need to obtain higher-level security clearances for agencies like CBP and IRS, depending on specific requirements.
• Penalties: Disincentives and penalties will be assessed for non-compliance with submission deadlines and requirements, as per Section C.11.2.

This attachment is critical for bidders to understand the personnel security requirements. It details the extensive documentation, timelines, and processes that must be followed for all contract personnel. Bidders should factor these requirements into their staffing plans and proposal pricing, as failure to comply can result in disincentives and penalties. The document also highlights that the security adjudication process can take up to 60 days, which must be considered for onboarding new hires.

Sources Sought Notice

This notice is a Sources Sought, not a solicitation for proposals. Its purpose is to gather information and gauge potential vendor interest for project planning related to Federal Occupational Health (FOH) Clinical East Staffing. FOH provides occupational health services to federal agencies and serves over 1 million federal employees.

FOH offers comprehensive services including Clinical Health Services (CHS), Environmental Health and Safety Services (EHSS), Wellness and Health Promotion Services (WHPS), and Behavioral Health Services (BHS). The contractor's role is to facilitate the delivery of these FOH services by providing Personal Service Contractors (PerSCs) at FOH Service Provision Sites (SPS).

PerSCs will be required to provide services such as:

• Occupational Health Examinations (pre-placement, clearance, surveillance, federal motor carrier, etc.)

• Immunizations

• Preventive and routine health screenings

• Occupational health case review programs

• Travel medicine assessments

• Health risk appraisals

• Workplace medical emergency response

• Specialized health services

• Occupational exposure testing and surveillance

• Health education programs

• Consulting

• Anticipated award date: Fourth Quarter FY 2026.

• Anticipated period of performance: Five (5) years from award, including a 12-month base period and four (4) 12-month option periods.

Interested companies must provide details on up to three (3) similar projects completed within the past three (3) years, including customer name, POC, contract value, period of performance, description of services, and CPARS availability.

Not specified in this document.

• Questions regarding this notice are due by January 30, 2026.
• Capability statements and responses are due by February 23, 2026, via email.
• Responses should be limited to ten (10) pages and include a cover letter with specific company information.
• No proprietary, classified, confidential, or sensitive information should be included.
• Any resultant solicitation will be announced in SAM. Responses to this notice are not considered adequate responses to a solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for Federal Occupational Health (FOH) - Clinical Occupational Health Support Services – Clinical Staffing (EAST). The primary goal is to provide occupational health and related health services to Federal employees, aiming to maintain their physical and mental fitness and enhance productivity.

• The contractor will provide Personal Service Contractors (PerSCs) to deliver FOH services at designated Service Provision Sites (SPSs).

• Services include Clinical Health Services (CHS), Environmental Health and Safety Services (EHSS), Wellness and Health Promotion Services (WHPS), and Behavioral Health Services (BHS).

• Specific CHS tasks include occupational health examinations, immunizations, health screenings, health risk appraisals, travel medicine assessments, and occupational exposure testing.

• The contractor is responsible for furnishing personnel, supplies, materials, and facilities as needed.

• Services must adhere to national standards, including those from The Joint Commission (TJC), American Medical Association (AMA), and others.

• Performance will be monitored through scheduled and unscheduled reviews, customer satisfaction surveys, and retention surveys.

• Specific performance objectives and standards are detailed in the Surveillance Matrix (Section C.51).

• Services will be performed at multiple FOH SPSs within the FOH Clinical Eastern Region (EAST), encompassing numerous states and Puerto Rico.

• The contract period is not explicitly stated but implies ongoing service provision.

• PerSCs must possess specific qualifications, credentials, and licenses relevant to their roles.

• Contractors must adhere to FOH policies, procedures, and safety standards.

• Requirements include maintaining staff security clearances, providing timely reporting, and ensuring staff competency.

• Specific requirements for professional attire, computer literacy, and health records management are outlined.

Questions & Answers / Clarifications

This document contains questions posed by potential vendors and the government's responses, likely related to a solicitation for clinical services.

• Management Infrastructure: Vendors are asked if they possess the necessary management infrastructure and capacity to procure and manage the required level of effort.
• GSA Contracts: Vendors must identify all GSA Contracts they hold that are relevant to this requirement and indicate if they would submit an offer under such a contract.
• Applicable SINs/Pools/Constellations: Vendors need to specify which SINs, Pools, or Constellations are applicable to this requirement.
• NAICS Code & Socio-Economic Categories: Vendors are requested to identify the most appropriate NAICS code(s) and all applicable socio-economic categories for their business.
• Geographic Experience: Vendors are questioned about their experience managing contracts covering multiple, geographically separate locations and their capability to procure and deliver office supplies to such locations.
• Service Capabilities: Vendors must confirm if they have the required certifications, skillsets, talent, and commercial offerings for the services, and if they have previous experience with similar work outlined in the draft SOW.
• Subcontracting: Vendors need to indicate if they will subcontract areas of the SOW and estimate the percentage of subcontracting required.
• Lead Time & Transition: Vendors are asked about the lead-time needed to start work and their capability to meet the anticipated period of performance and ensure a successful contract transition within 30 days.
• Security Clearances: Vendors must confirm their capability to provide personnel with the requisite security clearances.
• Joint Commission Certification: Vendors are asked if they hold specific Joint Commission (TJC) certifications or accreditations for Healthcare Staffing Services (HCSS) and/or Ambulatory Care (AC).

This Q&A document provides critical information for bidders to assess their qualifications and capabilities against the perceived requirements of the opportunity. Responses will help vendors determine their eligibility, potential subcontracting needs, and overall fit for the requirement. It may also inform proposal strategy and pricing.