Federal Occupational Health (FOH) Private Provider Network (FOHNet)

Form / Attachment / Pricing Sheet

This document is a spreadsheet containing questions for potential bidders regarding a Request for Information (RFI) or upcoming solicitation. It is designed to gather feedback and assess industry capabilities related to a draft Performance Work Statement (PWS).

• Technical Questions: A series of 31 questions covering a wide range of topics, including:
  • Offer submission intent under different contract vehicles (GSA, Open Market).
  • Business size and socio-economic categories.
  • Perceived appropriate NAICS codes.
  • Commercial availability and capability to perform all PWS services.
  • Subcontracting plans.
  • Ability to meet performance objectives and provide seamless support.
  • Past experience with similar work.
  • Realistic response times for RFP preparation and lead-time for award.
  • Security requirements for medical/PHI records.
  • Electronic Health Record (EHR) systems and interfaces.
  • Experience with HHS Authority To Operate (ATO) certifications.
  • Capability to provide lab services.
  • Case/Customer Management systems.
  • Pros/cons of regional contracts and pricing approaches.
  • Quality Assurance programs.
  • Experience in rural areas.
  • Specific examples of self-performed medical-related provider network contracts.
  • Feedback on the draft PWS and SOW.
• Text Entry Questions (Optional Capabilities Statement): Prompts for bidders to provide details on up to three relevant projects within the last five years, including customer name, POC, contract value, period of performance, description of services, and CPARS availability.

This document is crucial for potential bidders to understand the government's information-gathering process and to provide direct feedback on the draft requirements. Responding to these questions will help bidders:

• Gauge their suitability for the opportunity.
• Inform their understanding of the government's needs.
• Potentially influence the final solicitation details.
• Prepare a more accurate and competitive proposal if a solicitation is issued.

Request for Information (RFI)

This RFI is issued by the Department of Health and Human Services (HHS), Federal Occupational Health (FOH) for market research purposes. It seeks information on potential vendor interest and capability to provide professional occupational health services through a nationwide Private Provider Network (PPN). This PPN will support FOH's Program Support Center (PSC) across the 50 United States, Guam, Northern Mariana Islands, American Samoa, Puerto Rico, and the Virgin Islands.

The contractor will be responsible for maintaining a Contractor-Owned Contractor-Operated (COCO) Private Provider Network Client Portal (PPN-CP) for managing customer/patient services and records. Key responsibilities include:

• Managing and overseeing permanent medical records (paper and electronic).
• Maintaining communication with PPN providers regarding billing.
• Building and maintaining a PPN with providers in requested service areas.
• Scheduling and completing services within defined timeframes.
• Submitting complete reports.
• Maintaining a PPN with trained personnel.
• Receiving referrals through the COCO PPN-CP system and managing records.
• Automatically tracking and recording milestones.
• Utilizing mobile outreach services when required.

Performance requirements include, but are not limited to:

• Audiometric testing

• Comprehensive or partial physical examinations

• Fitness for duty examinations

• Specialized Exams

• Immunizations

• Independent Medical Evaluations/Reviews

• Pulmonary Function testing

• Radiology services

• Respiratory fit testing

• Vision screenings

• Mental Health/Psychological evaluations/services

• Vaccines

• Referral, Scheduling and Completion Services

• Federal Aviation Administration Examinations

• Commercial Driver's License Examinations

• Dental Services

• Laboratory Testing/Analysis

• Travel Medications

• Prescriptions (Ad-Hoc)

• Mobile Outreach

• Contractor Self-Assessments

• COCO PPN-CP System Operations and Maintenance (O&M)

• Medical Records/PHI handling/storage

• Anticipated Period of Performance: 12-month base period with four 12-month option periods.

• Anticipated Place of Performance: Contractor centralized location and designated Service Provision Sites (SPS).

• This RFI is for market research only; no solicitations, proposals, abstracts, or quotations are requested at this time.

• Interested vendors must submit:

  • Possible solutions and approaches.
  • Experience Information (staff expertise, capabilities, past projects, corporate experience, government contracts, references).
  • Company Information (UEI, Cage Number, name, address, POC, business size, business type/economics category).
  • Indication of active contract vehicles from the provided list.
  • Answers to questions in the attached RFI Questions Spreadsheet.

• Response limitations: 10 pages total (excluding Cover Letter, Tables of Contents, Technical Appendix). Tables and figures limited to 12 and must be at least 9-point font.

• Submission Deadline: Monday, 04/27/2026, by 10:00 am ET.

• Submission Method: Via email to ginger.lease@hhs.gov with the subject line: “RFI – PSC348614 Federal Occupational Health (FOH) Private Provider Network (FOHNet).”

• The government is interested in vendors active on the provided HHS Approved Contract Vehicle List.

• This notice does not obligate the government to award a contract or pay for information provided.

• No proprietary, classified, confidential, or sensitive information should be included.

• The government reserves the right to use any non-proprietary technical information in any resultant solicitation.

• No phone calls or questions will be accepted or answered regarding this notice.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a contract to acquire a network of occupational health professionals/providers to deliver services through a nationwide private provider network (PPN). The goal is to support the Program Support Center (PSC) Federal Occupational Health (FOH) under the Department of Health and Human Services (HHS).

• The contractor shall provide personnel, equipment, supplies, facilities, transportation, and other non-personal services necessary to perform occupational health services.

• Services will be delivered through a nationwide PPN, divided into two regions: FOHNet East and FOHNet West.

• The contractor must maintain a secure web-based portal or Electronic Health Record (EHR) for FOH to submit referrals, view workflow status, and access patient records.

• Services include, but are not limited to, those listed in Attachment F – Service List.

• The contractor will manage referrals, schedule appointments, and ensure timely completion of examinations and services.

• The contractor is responsible for quality assurance, secure storage of medical records, and timely submission of reports.

• Quality assurance reviews are required.

• Timely follow-up with examinees for medical test results and clinical recommendations.

• Timely submission of required medical examination results.

• Secure storage of all FOH medical records.

• Notification of cancellations or schedule changes within 24-48 hours.

• Specific timeframes for service completion and report submission are outlined, with disincentives for non-compliance.

• Services shall be carried out within the continental U.S. (CONUS) and outside the continental U.S. (OCONUS), as specified in the contract.

• The contractor is responsible for PPN referrals within four defined regions: Northeast, Midwest, South, and West.

• Providers must meet specific education, expertise, work experience, licensure, certification, continuing education, and compliance and ethics requirements.

• The contractor must ensure compliance with HIPAA and federal privacy regulations.

• A secure web-based portal is required for referral management and data submission.

• The contractor must manage a PPN network and provide FOH with a comprehensive list of active provider locations.

• Specific requirements for laboratory services, vaccines, and written prescriptions are detailed.

• The contractor must adhere to security requirements, including NIST compliance and obtaining an Authority to Operate (ATO).