Federal Railroad Administration (FRA) 2026 Vehicle Track interaction (VTI) Workshop at TTC”

Form / Attachment / Pricing Sheet

This document, titled "COMMERCIAL TERMS AND CONDITIONS," outlines the Federal Acquisition Regulation (FAR) and Transportation Acquisition Regulation (TAR) clauses incorporated by reference into the contract. It serves to inform potential bidders of the standard terms and conditions that will govern the contract, without requiring the full text of each clause to be included in the solicitation document itself.

• FAR Clauses Incorporated by Reference: Lists specific FAR provisions (e.g., 52.203-18, 52.204-7, 52.225-2, 52.240-90, 52.203-19, 52.212-4, 52.222-19, 52.222-36, 52.222-50, 52.223-23, 52.226-8, 52.232-30, 52.232-33, 52.232-40, 52.233-3, 52.233-4, 52.240-91, 52.240-93, 52.222-90) and their respective titles and sources (Statute, EO, Other).
• TAR Clauses Incorporated by Reference: Lists specific TAR provisions (e.g., TAR 1252.232-70, TAR 1252.239-70, TAR 1252.239-71, TAR 1252.239-73, TAR 1252.239-93) and their titles.
• Access to Full Text: Provides links to https://www.acquisition.gov/ and https://www.acquisition.gov/tar for accessing the full text of these clauses.

Bidders must review these incorporated clauses to understand the legal and regulatory requirements that will apply to the contract. This includes understanding obligations related to:

• Prohibitions and exclusions (e.g., confidentiality agreements, inverted domestic corporations, security prohibitions).
• System for Award Management (SAM) registration.
• Buy American Act.
• Child labor, equal opportunity, and combating trafficking in persons.
• Sustainable products and services.
• Contractor employee whistleblower rights.
• Contract terms and conditions for commercial products and services.
• Payment procedures (e.g., EFT, accelerated payments).
• Protest procedures and applicable law.
• Safeguarding contractor information systems.
• Diversity, Equity, and Inclusion (DEI) considerations.
• Information technology security and accessibility requirements.

Solicitation / RFP / RFQ

This document is a Sole Source or Brand Name SAP Justification for a procurement request (V3332115) by the Department of Transportation, Office of the Assistant Secretary for Research and Technology, Volpe National Transportation Systems Center (Volpe Center), Structures and Dynamics Division.

The justification outlines the need for support from ENSCO in managing logistics for a follow-up workshop related to the 2015 "Vehicle-Track Simulation Software Workshop." This workshop aims to advance research priorities for enhancing freight and passenger railway safety and performance, focusing on vehicle-track interaction (VTI) modeling.

• Management of workshop logistics.

• Coordination of site logistics.

• Support for remote participation.

• Management of site visits to FRA test facilities.

• The document references Simplified Acquisition Procedures (SAP) and thresholds for various procurement types, but specific contract type, period of performance, and estimated value are not detailed in this justification.

• Not applicable to this document, as it is a justification for a sole source procurement.

• This is a sole source justification, indicating that only one responsible source (ENSCO) is identified as capable of meeting the agency's requirements.

• ENSCO manages the Federal Railroad Administration's Transportation Technology Center (TTC) in Pueblo, Colorado, and is identified as the sole authorized organizer of events and site visits at the facility.

• Market research was conducted in July 2025.

• The follow-up workshop will be held at the FRA's Transportation Technology Center (TTC) in Pueblo, Colorado.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide support services for the upcoming international Vehicle-Track Interaction (VTI) workshop hosted by the Federal Railroad Administration (FRA) and Volpe.

The contractor will be responsible for tasks and deliverables outlined in Sections 3 and 4. Key responsibilities include:

• Workshop Planning and Coordination

• Venue management (including audio-visual equipment and internet connectivity)

• Implementing technical infrastructure for remote participation

• Providing coffee service and refreshments

• Managing equipment demonstrations and site visits (e.g., MSU, DOTX 304 flatcar, slab track)

• Conducting on-site safety briefings

• Coordinating lunch service (boxed lunches and drinks, with point-of-sale for individual purchases)

• Period of Performance: Date of award through October 31, 2026.

• Place of Performance: FRA's Transportation Technology Center (TTC) in Pueblo, Colorado.

• The contractor must provide appropriate Personal Protective Equipment (PPE) for personnel and participants during site visits.

• The contractor is responsible for maintaining acceptable quality levels and ensuring non-defective services.

• Boxed lunches are not covered by Government funds and will be handled via point-of-sale.

Key deliverables include a prepared meeting room, staged equipment, conducted demonstrations, set up monitors, coordinated lunch service, transportation for site visits, and restoration of used facilities (including cleaning and equipment return).