FedHealth IT Software Licensing and Operation Maintenance Services

Sources Sought Notice

This notice is for market research purposes to gather capability statements from interested small and large businesses. The government is seeking information on vendor capability, capacity, and interest for planning purposes related to the FedHealth Occupational Health Management System (OHMS) IT Software Licensing and Operation Maintenance Services. This is not a solicitation for proposals.

• Provide Enterprise Health software enterprise user licenses for up to 1,000 users, with flexibility and scalability.

• Ensure compliance and uninterrupted service for the FedHealth system.

• Provide operational and maintenance services, including system updates and potential modifications.

• Perform operations and maintenance support, including system design, software enhancement, software upgrades, bug fixes, coding, and system configuration.

• The anticipated period of performance is a base period of 12 months with four 12-month option periods, totaling five years of service.

• Interested vendors should submit Capability Statements.

• Capability Statements are limited to 15 double-spaced pages, with specific font and margin requirements.

• Technical questions on page 13 must be answered on an attached spreadsheet.

• Submission is via email to ginger.lease@hhs.gov by 10:00 am ET on Tuesday, 03/17/2026.

• No phone calls or questions will be accepted.

• The government is seeking capability statements from both small and large businesses.

• This notice does not obligate the government to award a contract.

• Information provided will be used for market research and may lead to a future solicitation.

• No proprietary, classified, confidential, or sensitive information should be included in responses.

• A draft Statement of Work (SOW) is provided on pages 4-12.

Questions & Answers / Clarifications

This document contains technical questions submitted by potential vendors regarding the Sources Sought Notice (SSN) for FedHealth IT Software Licensing and Operation Maintenance Services (SSN#PSC347827) for the Federal Occupation of Health (FOH), along with the government's anticipated answers or areas for vendor clarification.

• Licensing Capability: Vendors are asked if they can provide the outlined software licensing, specifically inquiring about enterprise licensing versus per-person licensing and any associated enterprise thresholds.
• SOW Compliance: Questions address the company's capability to perform all services detailed in the draft Statement of Work (SOW), the necessity of subcontracting, and the estimated proportion of work that might be subcontracted.
• Experience & Personnel: Vendors must confirm prior experience with similar work, capability to provide personnel with necessary security clearances, and ability to meet the period of performance schedule.
• Support & Transition: The government seeks elaboration on providing seamless support services and the company's expertise in ensuring a successful contract transition within 30 days of award.
• Response Time & Lead Time: Vendors are asked to estimate the response time for preparing an RFQ and the lead time required from award notification to work commencement.

Vendors are instructed to include a Capabilities Statement with relevant experience from the past 5 years, detailing up to 3 projects with customer name, POC/email, total contract value, period of performance, a brief description of services, and CPARS availability. General capabilities statements are not desired; only information directly related to this requirement should be provided.

This Q&A document serves to clarify vendor capabilities and expectations related to the SOW and potential contract performance. The detailed questions and requirements for the Capabilities Statement will directly inform vendor proposal preparation and the government's evaluation of potential sources.