FEMA, Saipan - JFO Location

Form / Attachment / Pricing Sheet

This document is a template for an Oral Request for Lease Proposals (RLP) specifically for FEMA disaster leases. It serves as a guide for Lease Contracting Officers (LCOs) to ensure all offerors receive consistent information during oral solicitations, which are permitted under FAR 18.111 for emergency acquisitions. The template itself is not completed for each procurement; instead, specific details like square footage and lease term are conveyed orally.

• Statement of Requirements: Details the physical characteristics of the space required, including location (provided orally), type, minimum/maximum square footage, parking, initial term, termination rights, firm term, option term, and additional requirements.
• Solicitation Provisions: Includes clauses on flood plains (leases will not be awarded in 1-percent-annual-chance floodplains unless no practicable alternative exists) and System for Award Management (SAM).
• Eligibility and Preferences for Award: Outlines the Basis of Award as Lowest Price Technically Acceptable (LPTA), using the lowest price per square foot based on ANSI/BOMA Z65.1-2017 definitions. It also references HUBZone small business preferences and National Historic Preservation Act requirements.
• How to Offer: Provides instructions for submitting lease proposals, including options for email submission (with specific requirements for format and receipt) or traditional mail/delivery. It also mandates compliance with FAR 52.204-24 regarding telecommunications and video surveillance services or equipment.
• Hidden Text Instructions: Details how to reveal or hide formatting marks within the document, which may contain additional guidance or specific procurement details.

This template outlines the process and standard requirements for FEMA disaster lease procurements conducted via oral solicitation. Bidders should understand that specific details of the space, location, and deadlines will be communicated orally. Key considerations include the LPTA evaluation method, floodplain restrictions, energy efficiency requirements, and the mandatory completion of certain representations (like SAM registration and FAR 52.204-24). The document also clarifies submission methods and deadlines, emphasizing the need for proposals to be received by the specified date and time.

Form / Attachment / Pricing Sheet

This document, FEMA Form 3518A, requires Offerors to make specific Representations and Certifications related to the acquisition of leasehold interests in real property, particularly for leases at or below the Simplified Lease Acquisition Threshold. It must be completed, signed, and attached to the offer.

• Small Business Program Representations (52.219-1): Defines various small business categories (EDWOSB, Service-disabled veteran-owned, Small disadvantaged, Veteran-owned, Women-owned, WOSB eligible under WOSB Program) and includes representations for the Offeror to self-certify its status. It specifies the NAICS code (531120, with exceptions) and a small business size standard of $41.5 Million.
• Previous Contracts and Compliance Reports (52.222-22): Requires representation on participation in previous contracts subject to the Equal Opportunity clause and filing of compliance reports.
• Affirmative Action Compliance (52.222-25): Requires representation on the development and filing of affirmative action programs.
• Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (4.52.203-11): Requires certification that no federal appropriated funds have been used to influence federal transactions and disclosure of lobbying activities if applicable.
• Prohibition on Conducting Restricted Business Operations in Sudan—Certification (5.52.225-20): Requires certification that the Offeror does not conduct restricted business operations in Sudan.
• Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications (6.52.225-25): Requires representations and certifications regarding export of sensitive technology to Iran and engagement in certain sanctioned activities.
• Taxpayer Identification (7.52.204-3): Requires submission of Taxpayer Identification Number (TIN) and organization type.
• Unique Entity Identifier (8.52.204-6): Requires the Offeror to provide its Unique Entity Identifier (UEI).
• System for Award Management – FEMA (9.JAN 2022): Requires Offerors to be registered in the System for Award Management (SAM) prior to lease award.

Bidders must carefully review each section of this form, complete the appropriate boxes accurately, and ensure all required certifications and representations are made. Failure to complete this form correctly may impact the eligibility of the offer. Registration in SAM and provision of a UEI are mandatory requirements.

Form / Attachment / Pricing Sheet

This document is FAR 52.204-24, "Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov. 2021)". It requires offerors to represent whether they will provide or use "covered telecommunications equipment or services" in their performance under the contract. This representation is comprised of two parts, addressing prohibitions under Section 889 of the National Defense Authorization Act for Fiscal Year 2019.

• Representation (d)(1): Offerors must state whether they "will" or "will not" provide covered telecommunications equipment or services. If "will," additional disclosures regarding the equipment/services are required.

• Representation (d)(2): Offerors must state whether they "do" or "do not" use covered telecommunications equipment or services. If "do," additional disclosures are required.

• Definitions: Key terms like "covered telecommunications equipment or services," "critical technology," and "reasonable inquiry" are defined.

• Prohibitions: Outlines the restrictions under Section 889(a)(1)(A) and (a)(1)(B) regarding the procurement and use of covered telecommunications equipment and services.

• Disclosures (e): Specifies the detailed information required if an offeror responds affirmatively to either representation, including entity names, equipment/service descriptions, and explanations of proposed use.

• Action Required: Offerors are required to complete this representation and include it as part of their initial RLP package.

• SAM.gov Integration: Offerors are also required to complete the related FAR 52.204-26 representation in SAM.gov. The contracting officer may rely on the SAM.gov representation if specific conditions are met, potentially negating the need to complete this form.

• Compliance: Affirmative responses to either representation require significant additional disclosure and will be reviewed by the contracting officer in consultation with the supply chain risk management (SCRM) review board to ensure compliance with FAR prohibitions.

• Offeror Definition: The "Offeror" on this form refers to the owner of the property offered, not an agent.

Forms / Attachments / Pricing Sheets

This document contains the General Clauses for the acquisition of leasehold interests in real property. It outlines various standard clauses and their applicability to the lease agreement.

• General Clauses: Covers definitions, subletting, assignment, subordination, statement of lease, substitution of tenant agency, no waiver, integrated agreement, mutuality of obligation, default by lessor, inspection, delivery and condition, progressive occupancy, maintenance, fire and casualty damage, compliance with law, alterations, acceptance of space, and certificate of occupancy.
• Payment Clauses: Includes System for Award Management maintenance, prompt payment, assignment of claims, payment, and payment by electronic funds transfer.
• Standards of Conduct: Addresses contractor code of business ethics, covenant against contingent fees, anti-kickback procedures, drug-free workplace, and display of hotline posters.
• Adjustments: Covers price adjustments for illegal activity, price reductions for defective cost or pricing data, proposals for adjustment, and changes.
• Audits: Includes examination of records by GSA and audit and records negotiation.
• Disputes: References the standard disputes clause.
• Labor Standards: Outlines equal opportunity for veterans and workers with disabilities, and employment reports on veterans.
• Small Business: Includes clauses on protecting government interests, subcontractor certified cost or pricing data, notice of price evaluation preference for HUBZone concerns, utilization of small business concerns, small business subcontracting plan, liquidated damages, and reporting executive compensation.
• Cybersecurity: Addresses security requirements, personal identity verification, basic safeguarding of covered contractor information systems, and security prohibitions and exclusions.
• Other Clauses: Includes incorporation by reference of representations and certifications.

This document is crucial for potential bidders as it details the legal and contractual obligations, rights, and responsibilities of both the lessor and the Government. Understanding these clauses is essential for preparing a compliant proposal and for fulfilling contract requirements if awarded. Key areas for bidders include default by lessor, payment terms, alterations, acceptance of space, and various compliance requirements related to labor, small business utilization, and cybersecurity.

Form / Attachment / Pricing Sheet

This document is a template for "Supplemental Office Lease Requirements" for FEMA disaster leases. It provides detailed instructions and clauses for lessors to follow when establishing or modifying lease agreements for FEMA.

• Instructions for Use: Details on how to reveal/hide text, input data, and modify paragraphs using pen and ink for field modifications.
• Table of Contents: Outlines various sections covering General Terms, Construction Standards, Design/Post-Award Activities, Tenant Improvements, Utilities/Services, and Additional Terms.
• Specific Clauses: Includes detailed requirements for definitions, authorized representatives, waiver of restoration, asbestos, building shell, means of egress, fire safety systems, elevators, accessibility, HVAC, janitorial services, identity verification, indoor air quality, hazardous materials, mold, and radon testing.
• FEMA Specifics: Contains instructions for FEMA invoicing, lease contact information, and specific requirements for disaster leases.

Potential bidders should review this document to understand the specific technical, safety, and operational standards required for a FEMA lease. It outlines the Lessor's obligations regarding building specifications, maintenance, services, and compliance with various regulations (e.g., environmental, accessibility, fire safety). This information is crucial for assessing the feasibility and cost of meeting FEMA's requirements for leased office space.

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease for Real Property (Short Form) related to Lease Number LMP03581. It outlines the terms and conditions for leasing a specific property to the Government.

• Premises Offered: MHI Building, Marina Heights Business Parks, Saipan, MP 96950. Specifically, Rooms 202 & 203 on the 2nd Floor, totaling 2,255 rentable square feet (RSF) and 2013.39 ABOA square feet.
• Term: The lease is for a period of 6 Months, with a 3-Month Firm term. The Government has the right to terminate after the Firm Term with 60 days' notice. The Government may also renew the lease for up to 3 separate 6-month periods.
• Rental Rate: The total rent is $87.00 per RSF/year, amounting to $196,185.00 annually or $16,348.75 monthly. This rate is fixed and will not be adjusted for changes in real estate taxes or operating costs.
• Offeror Information: EFC Services Corporation, with Efrain F Camacho listed as President, is the recorded owner and offeror.

This form details the specific property being leased, the lease duration, renewal options, and the rental rate. Bidders can use this information to understand the financial and operational commitments involved in this lease opportunity.