Fermilab- MIPV 01-02 Groundbed and Rectifier Replacement- 372752

Form / Attachment / Pricing Sheet

This document is a questionnaire for subcontractors to provide their injury and illness data to Fermilab. It is used to assess subcontractor safety performance.

• Company Name, NAICS code, Address, Phone Number, and Owner.
• Interstate experience modification rate for the past three consecutive years.
• Workers' Compensation Carrier information.
• OSHA 300 log data for the past three years, including:
  • Total Number of Recordable Cases (RC)
  • Total Recordable Case Rate (TRCR)
  • Total Number of Cases with Days Away, Restricted or Job Transferred (DART)
  • Days Away, Restricted or Job Transferred Case Rate (DARTR)
  • Employee Hours Worked (EHW)
  • Number of Fatalities
• Calculation of averaged total recordable case rate and days away, restricted or transferred case rate over three years.
• Contact information for the individual responsible for safety, including their years of service, phone number, and safety training/qualifications/certifications.
• Formulas for TRCR and DARTR are provided.

Subcontractors are required to complete and submit this questionnaire as part of the opportunity response. The data provided will be used to evaluate the subcontractor's safety record and compliance.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Construction (08/2025)", outlines the standard contractual terms and conditions that will govern construction subcontracts issued by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the legal and operational framework of any construction subcontract awarded.

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time is of the essence.
• Payment Terms: Details on progress payments, retainage, and final payment requirements.
• Changes and Modifications: Procedures for handling changes to the work, including equitable adjustments.
• Indemnification and Liabilities: Subcontractor's responsibility for damages, theft, and warranties.
• Laws and Regulations: Compliance requirements with federal, state, and local laws, and dispute resolution processes (step negotiations, mediation, binding arbitration).
• Site and Facilities Access: Requirements for personnel access to Fermilab sites and computer systems, including restrictions on foreign nationals.
• Environment, Safety & Health (ES&H): Subcontractor's responsibility for safety and compliance with environmental and safety regulations.
• Insurance and Bonds: Requirements for performance and payment bonds, and insurance coverage.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses that are incorporated by reference, with specific applicability based on subcontract value.

This document is critical for any bidder seeking to understand the contractual obligations, risks, and requirements associated with a construction subcontract from FFDG. It details payment terms, change order procedures, dispute resolution mechanisms, safety and security protocols, and the extensive list of regulatory clauses that must be adhered to. Bidders should review this document thoroughly to assess their ability to comply with these terms and to factor them into their pricing and project planning.

Form / Attachment / Pricing Sheet

This document is a Price Proposal Form for Request for Proposal (RFP) No. 372752, related to the "MIPV 01-02 GROUNDBED AND RECTIFIER REPLACEMENT" project. It is to be completed by offerors to submit their proposed total cost for the project.

• Project Name: MIPV 01-02 GROUNDBED AND RECTIFIER REPLACEMENT
• RFP Number: 372752
• Proposal Date: January 30, 2026
• Total Price Field: A space to enter the total dollar amount (in numbers and written words).
• Acceptance Period: States that proposals may be accepted for ninety (90) days after the opening date, unless a longer period is specified by the offeror.
• Required Information: Fields for Company Name, Signature, Name & Title of Individual, and Date.

This form is essential for bidders to submit their pricing for the MIPV 01-02 GROUNDBED AND RECTIFIER REPLACEMENT project. Bidders must accurately complete this form with their total proposed cost and provide the requested signatory information. The acceptance period specified on this form is also a key detail for proposal validity.

Other / Unclassified

This document is a General Decision Number (IL20260008) dated 01/09/2026, which supersedes IL20250008. It specifies prevailing wage rates and fringe benefits for various construction trades in Illinois. The decision covers Building and Residential construction types for Du Page, Grundy, Kane, Kendall, Lake, McHenry, and Will Counties.

This document is crucial for bidders on construction projects in the specified Illinois counties. It outlines the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on federal or federally funded construction projects, ensuring compliance with labor standards. Bidders must use these rates when preparing their proposals and will be required to adhere to them during contract performance.

Solicitation / RFP / RFQ

This Request for Proposals (RFP) is for the MIPV 01-02 Groundbed and Rectifier Replacement. The government is procuring the items specified in accordance with the provisions contained within this RFP and the terms and conditions of the proposed firm fixed price subcontract.

• The scope of work includes transportation, overhead, bonding costs, insurance, safety oversight, quality control oversight, and supervision for the MIPV 01-02 Groundbed and Rectifier Replacement project.

• Key milestones include: NTP (construction start), all material submittals, completion with punch-list items, new rectifier installed and tested, and project completion.

• Offerors must demonstrate at least five (5) years of electrical experience in industrial facilities and five (5) years of excavating/paving experience.

• Key personnel (Project Manager and Project Superintendent) must have specific experience and training, including OSHA courses.

• Required safety documentation includes: Fermilab Subcontractor Injury & Illness Data Questionnaire, NCCI Workers Compensation Experience Rating, OSHA 300 A Form logs, and Corporate Safety and Health Plan.

• A corporate quality assurance plan is also required.

• This is a firm fixed price subcontract.

• The period of performance is not explicitly stated but is tied to project completion milestones.

• This is a competitive Lowest Price Technically Acceptable (LPTA) procurement.

• Proposals must be submitted via email to the Procurement Specialist by 3:00 PM CDT on April 30, 2026.

• Technical proposals will be evaluated on an acceptable/unacceptable basis.

• The Business Management and Price Proposal must include a completed Price Proposal Form and a Bid Guarantee.

• FFDG requires a minimum acceptance period of ninety (90) calendar days for proposals.

• This solicitation is a small business set-aside.

• The North American Industry Classification System (NAICS) code is 238210 – Electrical Contractors and Other Wiring Installation Contractors.

• The small business size standard is $19.0 million.

• A Pre-Proposal Meeting and Site Visit is scheduled for April 9, 2026. Participation is strongly recommended.

• All questions concerning the RFP must be submitted in writing to the Procurement Specialist.

• Offerors must acknowledge receipt of any amendments to the RFP.

• A bid guarantee of not less than 20 percent (not to exceed $3 million) of the bid price is required.

• Certified payroll is required, utilizing LCPTracker for electronic submittals.

• The Buy American requirement for construction materials applies.

• A Payment Bond and Performance Bond are required if the subcontract exceeds $35,000.00.

• Insurance certificates are required before physical work commences.

• Numerous exhibits and forms are referenced, including the Statement of Work, General Requirements, ES&H Requirements, Submittals, Quality Requirements, and General Terms and Conditions.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work details the requirements for the replacement of an existing ground bed and rectifier, and the design and installation of a new Cathodic Protection system for MIPV 01-02.

• Replace existing rectifier with a new one and install a new groundbed.

• Design a replacement Cathodic Protection system.

• Obtain facility badging for the crew.

• Mobilize to the project location, mark the proposed groundbed, and obtain Lockout/Tagout (LOTO) for the existing rectifier.

• Demo and remove the existing rectifier, with onsite disposal.

• Provide and install the new rectifier at the original location.

• Install (6) anode holes, approximately 15' deep, around the structure, pouring RS-3 coke breeze into each hole prior to anode installation.

• Trench from anode holes to the rectifier, approximately 3' deep, routing anode leads.

• Backfill and tamp trenches, installing burial ribbon approximately 12" below grade.

• Spread previously moved gravel and restore the site to its previous condition.

• Remove LOTO and energize the new rectifier.

• Verify proper operation and commission the Cathodic Protection system.

• Set the rectifier to the desired output.

• Record and report all readings to the Fermi project manager.

• Provide a set of as-built drawings of the project.

• Verify proper operation of the Cathodic Protection system.

• Set rectifier to desired output.

• Record and report all readings.

• Provide as-built drawings.

Not explicitly stated, but implies work at the MIPV 01-02 location.

• FFDG will furnish access to water for hydrovac, environmental review and approval, onsite disposal of spoils and rectifier, all permitting, and existing Cathodic Protection records.
• Contractor must supply LOTO and NFPA 70E training.
• Contractor must complete FFDG supplied training, including Subcontractor Orientation, COVID-19 Training, Facility Specific Hazard Awareness, Safety Boot Camp, and potentially Oxygen Deficiency Hazard and Radiological Worker Training depending on the area.

Form / Attachment / Pricing Sheet

This document, "Exhibit B_010010_General_Requirements_-_259950.pdf", appears to be a "General Requirements" document for Project No. 259950. It outlines the specifications and requirements for a "MIPV 01-02 Ground bed and Rectifier Replacement" project at the Fermi National Accelerator Laboratory (Fermilab).

• Part 1: General covers purpose, summary, references, site location, description of work, materials and equipment furnished by FFDG, Buy American Act, services furnished by FFDG, items affecting work planning, electronic project drawings, parking and staging areas, site access and hauling, transportation of equipment and materials, temporary services and facilities, Fermilab closure dates, material substitutions, documentation requirements, and subcontractor requests for information (RFI).
• Part 2: Products is marked as "Not Used".
• Part 3: Execution details notice to proceed, construction schedule, quality control and control of installation, and acceptance procedures.
• Attachments include a "Request for Information" form (Attachment A) and a "QA/QC Punch List Item Status" form (Attachment B).

This document is crucial for potential bidders as it defines the scope of work, project requirements, site conditions, and administrative procedures for the "Ground bed and Rectifier Replacement" project. It details what is expected in terms of labor, materials, safety, quality control, scheduling, and documentation. Bidders must review this document thoroughly to understand the full extent of the project and to prepare an accurate proposal. Key areas for bidders to note include the specific work involved in replacing the rectifier and installing a new groundbed, site access and hauling restrictions, FFDG-provided services, and the required documentation and submittal processes.

Form / Attachment / Pricing Sheet

This document is a Standard Form 1413, "Statement And Acknowledgment," used to document a subcontract award. It serves to acknowledge that the subcontractor agrees to comply with certain contract clauses.

• Part I - Statement Of Prime Contractor: Details the prime contract number, subcontract award date, subcontractor name and address, and a description of the work to be performed by the subcontractor. It also confirms whether the prime contract includes the "Contract Work Hours and Safety Standards Act -- Overtime Compensation" clause.
• Description Of Work By Subcontractor: "Replace existing rectifier with new and install new groundbed."
• Project & Location: "MIPV 01-02 Ground bed and Rectifier Replacement" at an unspecified location.
• Part II - Acknowledgment Of Subcontractor: Lists the contract clauses that the subcontractor acknowledges are included in their subcontract. These include clauses related to labor standards, overtime compensation, payrolls, and compliance with wage rate requirements.

This form confirms the details of a subcontract award, including the scope of work for that subcontract and the applicable labor standards clauses. Bidders may need to complete or review similar forms as part of their proposal or contract execution.

Form / Attachment / Pricing Sheet

This document, "Exhibit C_013100_ESH_Requirements_04-2025_FFDG_-_259950.pdf", is a comprehensive set of Environment, Safety, and Health (ES&H) requirements for subcontractors working at Fermi Forward Discovery Group, LLC (FFDG) sites, including Fermi National Accelerator Laboratory (Fermilab).

This document details:

• General ES&H Policies and Regulations: Outlines FFDG's commitment to safety and environmental protection, applicable codes and regulations (including DOE, OSHA, EPA, and ANSI standards), and definitions of key terms.
• Pre-Award and Post-Award Submittals: Specifies required documentation for proposals and post-award, including safety information questionnaires, ES&H programs, and hazard analyses.
• Training Requirements: Details mandatory training for subcontractors, including general orientation, site-specific training, and specialized training for high-hazard activities.
• Subcontractor ES&H Program: Outlines the expected components of a subcontractor's ES&H program, including incident reporting, occupational medicine, site-specific safety programs, and integrated safety management.
• Specific Hazards and Elements of Work: Covers various safety aspects such as protection of existing property, waste disposal, pressurized gas systems, oxygen-deficient hazards, radiation protection, environmental protection, temporary heating, smoking, fuel storage, vehicles, equipment, material handling, critical lifts, work planning, and permits (excavation, confined space, hot work, electrical).
• Attachments: Includes guidance on silica, daily work planning, construction ES&H certification, and hazard analysis.

This document is critical for any potential bidder to understand the stringent ES&H requirements that must be met to perform work at FFDG/Fermilab. It details the safety protocols, documentation, training, and compliance measures that will be enforced. Bidders must review this document to assess their ability to meet these requirements and to factor the associated costs and efforts into their proposals. Failure to comply can result in penalties, fee reductions, or rejection of sub-tier subcontractors.

Form / Attachment / Pricing Sheet

This document, "Exhibit D_013300_Submittals," outlines the general methods and requirements for project work-related submittals. It details the procedures for submitting shop drawings, material samples, and operations and maintenance manuals. It also specifies the "Submittal for Review Transmittal" form (Attachment A) which must be used for all shop drawing submittals.

• Submittal Requirements: Subcontractors must submit materials and assemblies used on the project, along with project schedules, using the "Submittal for Review Transmittal" form.
• Shop Drawings: Must be checked by the Subcontractor to ensure compliance with subcontract requirements and coordination with other trades. Six copies of operation and maintenance manuals or PDF versions are required for equipment furnished by the Subcontractor.
• As-Built Drawings: Subcontractors must maintain a set of construction drawings on-site, marking up daily modifications. These marked-up prints must be submitted upon completion of work.
• FFDG's Role: Fermi Forward Discovery Group, LLC (FFDG) is the final judge of acceptability, and final acceptance of work is contingent on FFDG's approval of As-Built prints.
• Review Process: FFDG will review submittals within 10 working days and provide one of four actions: "No exception Taken (NET)," "Revise & Resubmit – Fabrication May Proceed (R/R)," "Make Corrections & Proceed (MCP)," or "Rejected (R)."
• Material Substitutions: Submittals for substitute products must explain differences from specified products and indicate any required changes to drawings or specifications.

This document is crucial for bidders as it defines the mandatory procedures for submitting all project-related documentation, including shop drawings, material samples, and as-built drawings. Understanding these requirements is essential for compliance and for the successful progression of the project. The "Submittal for Review Transmittal" form (Attachment A) is a key component that bidders will need to utilize.

Form / Attachment / Pricing Sheet

This document outlines the "Quality Requirements" for the subcontract, specifying the standards and procedures that the Subcontractor must adhere to regarding quality control and assurance throughout the project. It details the necessary plans, personnel, and processes to ensure work is performed in compliance with subcontract documents.

• Purpose: To ensure adequate Quality Control services are provided for all work accomplished on- and off-site.
• References: Lists related documents such as General Requirements, Environment, Safety, and Health Requirements, and Submittals.
• Quality Control Program: Requires submission of a Corporate Quality Assurance Plan with the bid/proposal and a Project Quality Control (PQC) Plan within 10 working days of award.
• PQC Plan Requirements: Must include personnel qualifications, duties, responsibilities, and authorities for quality control functions. It also details the responsibilities of the Project Quality Control Manager, including implementation of the PQC Plan, interfacing with the Construction Management Office, maintaining records, reviewing submittals, and participating in meetings and inspections.
• Specialized Personnel: May require specialized personnel to assist the Project Quality Control Manager for specific disciplines.
• Acceptance: PQC Plan acceptance is required prior to Notice to Proceed and is conditional on satisfactory performance.
• Appendices: Provide guidance for Corporate Quality Assurance Plans (Appendix A) and Project Quality Control Plans (Appendix B), detailing expected content such as purpose, scope, roles, document control, submittals, material control, turnover records, procedures, and definable features of work.

Bidders must understand these quality requirements to prepare their bid or proposal. Submission of a Corporate Quality Assurance Plan is a requirement for a responsive bid. The PQC Plan requirements will impact project staffing and operational planning. Bidders should review the appendices for detailed guidance on the expected content of these plans.

Form / Attachment / Pricing Sheet

This document outlines the mandatory insurance requirements for construction subcontractors working at the Fermi National Accelerator Laboratory (Fermilab). It details the types of insurance, minimum coverage limits, and specific conditions that subcontractors must adhere to before commencing any work.

• General Liability: Commercial General Liability with specific limits for Each Occurrence and General Aggregate, and Products-Completed Operations Aggregate.
• Automobile Liability: Combined Single Limit and Aggregate for any auto.
• Excess Liability: Minimum limits for occurrence-based coverage.
• Workers' Compensation: Statutory limits and Employer's Liability with specific limits for Each Accident, Disease Each Employee, and Disease Policy Limit.
• Contractor's Pollution Liability: Limits per Occurrence or Per Claim, with an Annual Aggregate.
• Contractor's Professional Liability: Applicable to design/build, delegated design, or construction management services.
• Supplemental Coverages: Requirements for Aircraft Liability, Builder's Risk (Special Form), Broad Form Cargo Insurance, and Installation Floater.
• Additional Insureds: Specifies that Fermi Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the U.S. Government must be named as additional insureds on most policies.
• Exclusions/Terms Not Allowed: Lists specific exclusions that are not permitted in Commercial General Liability policies.
• Evidence of Insurance: Subcontractors must provide certificates of compliance within ten (10) days of subcontract signing.
• Sub-Subcontractor Requirements: Insurance requirements extend to all sub-subcontractors.
• Indemnification: Subcontractors must indemnify FFDG for losses due to non-compliance with insurance requirements.

This document is critical for any potential subcontractor involved in construction work. Bidders must review these requirements carefully to ensure they can meet the insurance obligations, as failure to do so can lead to non-compliance and potential indemnification for losses. Understanding these requirements is essential for accurate cost estimation and bid preparation.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC (FermiForward) for its subcontractors. It collects essential business and certification information from potential subcontractors to ensure compliance with various government regulations and contracting programs.

• Offeror Information: Collects details such as Offeror Name, Parent Company Name, address, contact information, EIN/TIN, DUNS #, NAICS Industry #, and SAM.gov registration status.
• Business Category: Requires representation of ownership (U.S. Owned, Foreign Owned, etc.) and operating structure (Corporation, LLC, Partnership, etc.).
• Small Business Classifications: Allows the offeror to self-certify as a Large Business, Small Business, or Foreign Business, and to select applicable small business diversity categories (e.g., Small Disadvantaged Business, Woman-Owned Small Business, HUBZone).
• Executive Compensation: Inquires about the percentage of gross revenues from Federal financial assistance and whether executive compensation information is publicly accessible, potentially requiring reporting of top executive names, titles, and compensation.
• Offeror Responsibility: Includes representations regarding accounting system review, adherence to responsible offeror criteria (FAR 9.104), and compliance with laws related to combating trafficking in persons and use of forced labor.
• Employment Eligibility Verification: Addresses compliance with FAR 52.222-54 (E-Verify).
• Export/Import Control Certifications: Requires agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations on limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of all statements and acknowledge awareness of government contracting programs.

This form is critical for any entity seeking to subcontract with FermiForward. Bidders must accurately complete all sections to demonstrate their eligibility, compliance, and business status. Failure to complete this form correctly may impact their ability to be considered for an award or to proceed with a subcontract. The information collected directly influences compliance with federal regulations and subcontracting requirements.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," serves as a collection of required certifications and representations that offerors must complete and submit as part of their proposal package. It ensures compliance with various federal regulations and contract clauses.

• Certifications #1: REQUIRED FOR ALL PROPOSALS ≥ $10,000
  • Export/Import Control: Requires information on the offeror's export compliance point of contact and certifications regarding specially designed military/space items and items listed on the US Munitions List or Commerce Control List.
  • Buy American – Construction Materials (OCT 2022): Defines terms related to domestic and foreign construction materials and requires offerors to certify compliance with the Buy American Act for construction performed in the United States.
• Certifications #2: REQUIRED FOR ALL PROPOSALS ≥ $150,000
  • Certificate of Independent Price Determination: Certifies that prices were arrived at independently and without collusion.
  • Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions: Certifies that no federal appropriated funds have been used to influence federal transactions.
  • Certification Regarding Responsibility Matters: Certifies the offeror's status regarding debarment, suspension, convictions, and delinquent federal taxes.
  • Employment Reports on Veterans (JUN 2020): Requires certification of submission of the VETS-4212 Report.
  • Anti-Kickback Procedures (JUN 2020): Certifies that no kickbacks have been provided or included in the offer.
• Certification #3: REQUIRED FOR ALL PROPOSALS ≥ $550,000
  • Combatting Trafficking in Persons (NOV 2021): Requires certification regarding compliance plans and due diligence to prevent trafficking in persons.
  • Certification Regarding Trafficking in Persons Compliance Plan (OCT 2020): Requires certification of implemented compliance plans for contracts involving supplies or services outside the U.S. exceeding $550,000.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, company name changes, and form field fixes.

This document is critical for all potential bidders. It outlines mandatory certifications and representations that must be accurately completed and submitted with the proposal. Failure to complete these sections correctly may impact the offeror's responsibility determination and the eligibility of their proposal.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24, Rev. 10/2023, FermiForward Form FL-41, 1/7/2025), which serves as a bid guaranty. It is required when a bid bond is necessary for an opportunity.

• Principal: The legal name and business address of the entity submitting the bid.
• Surety(ies): The name and business address of the surety or sureties providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details such as Bid Date and Invitation Number.
• Obligation: Binds the Principal and Surety(ies) to the United States of America and Fermi Forward Discovery Group, LLC.
• Conditions: The bond is void if the Principal executes further contractual documents and provides required bonds after bid acceptance, or pays for the cost of procuring the work if they fail to do so.
• Instructions: Details on how to complete the form, including requirements for signatures, corporate seals, and surety qualifications.

Bidders are required to complete and submit this form as part of their bid package if a bid bond is specified in the solicitation. It assures the government that the bidder will enter into a contract if awarded and will provide any required performance or payment bonds. Failure to provide a valid bid bond may result in bid disqualification.

Form / Attachment / Pricing Sheet

This document is a Payment Bond (Standard Form 25A, Rev. 10/2023) required in connection with Fermi Forward Discovery, LLC subcontracts. It serves as a guarantee that the Principal will make prompt payment to all parties furnishing labor or materials for the prosecution of the work under the contract.

• Principal: Section to identify the legal name and business address of the entity undertaking the work.
• Surety(ies): Section to identify the name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum Of Bond: Specifies the maximum liability of the surety(ies).
• Contract Date & Number: Fields to link the bond to a specific contract.
• Obligation: Outlines the conditions under which the bond is valid, primarily ensuring payment for labor and materials.
• Witness: Signatures and seals of the Principal and Surety(ies).
• Individual Surety(ies) / Corporate Surety(ies): Sections for detailing individual or corporate surety information, including signatures, names, titles, state of incorporation, and liability limits.

Bidders may need to complete and submit this form as part of their proposal or as a condition of contract award. It ensures financial protection for subcontractors and suppliers involved in the project. The document also provides instructions on proper completion and execution of the bond.