Fermilab-Mu2e Asphalt Pad- 379050_DG

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for proposals submitted to Fermilab. It serves as a checklist and declaration form for bidders to confirm compliance with specific federal regulations and contract clauses.

• Export/Import Control: Requires information on the offeror's export compliance point of contact and certifications regarding the nature of items furnished (military, dual-use, etc.).
• Buy American Act Certifications: Includes detailed clauses and definitions related to domestic preference for construction materials and supplies, requiring offerors to certify the origin and domestic content of their products.
• Certifications for Proposals ≥ $150,000: Covers independent price determination, certification and disclosure regarding payments to influence federal transactions, and responsibility matters (e.g., debarment, suspension, delinquent taxes).
• Certifications for Proposals ≥ $550,000: Addresses combatting trafficking in persons and requires a compliance plan for contracts performed outside the U.S. or involving services performed outside the U.S. with an estimated value exceeding $550,000.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, name changes, and fixes to form fields.

Bidders must carefully review and complete all applicable sections of this document to ensure their proposals meet the government's requirements. Failure to provide accurate certifications may impact the evaluation of the proposal and the offeror's responsibility determination. Specific attention should be paid to the Buy American Act clauses, export controls, and certifications related to proposal value thresholds.

Other / Unclassified

This document is a General Decision Number (GDN) from the U.S. Department of Labor, Wage and Hour Division, detailing prevailing wage rates for various construction trades in Illinois. It specifies rates for different counties and construction types (Building and Residential).

This document is crucial for any bidder on a federal or federally-funded construction project in the specified counties of Illinois. It outlines the minimum hourly wage and fringe benefits that must be paid to laborers and mechanics employed on such projects to comply with labor standards. Bidders must use these rates to accurately calculate their labor costs when preparing their proposals and ensure compliance during contract performance.

Solicitation / RFP / RFQ

This Request for Proposals (RFP) is for the "Mu2e Asphalt Pad" project. The government is procuring services for the construction of an asphalt pad.

• The subcontractor shall perform all work as described in the Statement of Work (Exhibit A), including transportation, overhead, bonding, insurance, safety oversight, quality control oversight, and supervision.

• Key milestones include: Milestone 0 (NTP) and Milestone 1 (Project complete within 60 Calendar Days).

• This is a firm fixed-price subcontract.

• The contract type is Lowest Price Technically Acceptable (LPTA) procurement.

• Minimum acceptance period for proposals is ninety (90) calendar days.

• Proposals are due by email to the Procurement Specialist no later than 3:00 PM CDT on May 28, 2026.

• Technical proposals will be evaluated on an acceptable/unacceptable basis.

• Evaluation criteria include: Corporate Capabilities, Current/Past Experience, Key Personnel Experience, Safety Documentation, and Quality Documents.

• Business Management & Price Proposal includes: Price Proposal Form, Bid Guarantee, Subcontractor Annual Representations & Certifications (SARC), and Proposal Certifications.

• This solicitation is a small business set-aside.

• NAICS Code: 324121 (Asphalt Paving Mixture and Block Manufacturing Contractors).

• Small business size standard: 500 employees.

• A Pre-Proposal Meeting and Site Visit is scheduled for May 12, 2026, at 10:00 AM CDT.

• Questions regarding the RFP must be submitted in writing by close of business (5:00 PM CDT), May 15, 2026.

• Offerors must acknowledge receipt of any amendments to the RFP.

• A bid guarantee of not less than 20 percent (not to exceed $3 million) of the bid price is required.

• Certified payroll and labor compliance documentation are required weekly via LCPTracker.

• Buy American requirements for construction materials apply.

• A Payment Bond is required if the subcontract exceeds $35,000.00.

• Insurance requirements are detailed and will be required before physical work commences.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for construction services to install a new electrical grounding loop and asphalt pad adjacent to the MC-2 (Mu2e) building at Fermilab. The new pad will support the Mu2e experiment by providing a location for electrically grounded gas storage racks.

• Provide all work as detailed in Drawing Set 6-10-35, "MU2E ASPHALT PAD IMPROVEMENT PROJECT," dated November 6, 2025.

• Comply with Specification Sections: 010010 GENERAL REQUIREMENTS, 013100 ENVIRONMENT, SAFETY, AND HEALTH REQUIREMENTS, 013300 SUBMITTALS, and 014100 QUALITY REQUIREMENTS.

• Furnish all necessary supervision, labor, materials, tools, and equipment.

• The work includes the removal of existing gravel and the construction of a new electrical grounding loop and asphalt pad.

• Activities will include protecting surrounding existing fixtures, such as light poles, from construction impacts.

• Location: Fermi National Accelerator Laboratory (Fermilab) Site, adjacent to the MC-2 (Mu2e) building in Batavia, Illinois.

• Schedule: Construction complete within 60 calendar days from the Notice to Proceed (NTP).

• Notice to Proceed Submittals: Provide submittals as referenced in Specification section 010010.

• Product Submittals & Shop Drawings: Provide as described in the drawings and specifications.

• Closeout Documentation: Provide upon completion of construction as described in the drawings and specifications.

• Subcontractor must provide supervision, overhead, bonding, safety oversight, quality control oversight, and transportation.

• Proposal cost estimates should be based on Offeror's estimates developed from drawings, specifications, and site examination, not solely on the provided general description and quantities.

Forms / Attachments / Pricing Sheets

This document contains the "Drawing List, Location & Vicinity Plan" for the MU2E Asphalt Pad Improvement Project. It serves as an index for all related drawings and provides essential location and site context information for bidders.

• Drawing List: Enumerates all drawings associated with the project, including General Notes, Civil Notes and Legend, Existing Conditions, Demolition Plan, Paving Plan, Grading and Drainage Plan, Sections and Details, Electrical Grounding Plan, and Electrical Specifications.
• Location Map: Illustrates the general location of Fermilab and the specific "Project Area" within the facility.
• Vicinity Plan: Provides a broader view of the surrounding area, including major roads and access points to Fermilab.
• Legend: Defines symbols and abbreviations used throughout the civil drawings.
• Revision History: Tracks changes made to the drawings.

This document is crucial for bidders to understand the scope and location of the project. It provides a roadmap to all other technical documents and helps in visualizing the project site within the larger Fermilab complex. The drawing list is essential for ensuring all relevant technical specifications and plans are reviewed.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit C_010010_General_Requirements_3_2025_FFDG_.pdf", appears to be a set of general requirements for a construction project at Fermi National Accelerator Laboratory (Fermilab). It outlines the project-specific requirements supplementary to the main subcontract general provisions and terms and conditions for construction.

• Part 1 General: Covers purpose, summary, references, site location (Fermi National Accelerator Laboratory, Batavia, Illinois, near MC-2 building), description of work (including removing existing gravel and installing new asphalt pad), materials and equipment furnished by FFDG (none), Buy American Act compliance, and services furnished by FFDG (e.g., electrical power, drinking water, toilet facilities, utility locates).
• Part 2 Products: Not Used.
• Part 3 Execution: Details notice to proceed, construction schedule requirements (including milestones and weekly progress meetings), quality control and control of installation, and acceptance procedures (interim and final).
• Attachments: Includes Attachment A (Request for Information form) and Attachment B (QA/QC Punchlist Item Status form).

This document is crucial for potential bidders as it defines the overarching requirements, scope of work, site conditions, and administrative procedures for the "Mu2e Asphalt Pad" project. It details what the subcontractor is responsible for, what services FFDG will provide, and the processes for communication (RFIs), quality control, and project acceptance. Bidders must review this document to understand the full scope and requirements to prepare an accurate proposal.

Form / Attachment / Pricing Sheet

This document outlines the mandatory insurance requirements for construction subcontractors performing work at the Fermi National Accelerator Laboratory (Fermilab). It details the types of insurance, minimum coverage limits, and specific conditions that subcontractors must adhere to.

• General Liability: Commercial General Liability with specific limits for each occurrence and general aggregate.
• Automobile Liability: Combined Single Limit and Aggregate coverage.
• Excess Liability: Required for subcontracts above certain values.
• Workers' Compensation & Employer's Liability: Statutory limits and specific limits for employer's liability.
• Contractor's Pollution Liability: Coverage for pollution incidents.
• Contractor's Professional Liability: Applicable for design/build or construction management services.
• Supplemental Coverages: May include Aircraft Liability, Builder's Risk, and Broad Form Cargo insurance.
• Additional Insureds: Requirements for naming FFDG, University of Chicago, URA, and the U.S. Government as additional insureds.
• Exclusions: Lists specific exclusions not allowed in Commercial General Liability policies.
• Evidence of Insurance: Subcontractors must provide certificates of compliance within 10 days of signing.
• Sub-Subcontractor Requirements: Insurance requirements extend to sub-subcontractors.
• Indemnification: Subcontractor indemnifies FFDG for non-compliance.

This document is critical for any potential subcontractor to understand the insurance obligations and costs associated with performing construction work at Fermilab. Bidders must ensure they can meet these requirements, as failure to do so can lead to indemnification claims and potential disqualification. The specified coverage limits and types will directly impact the cost of bidding and executing the work.

Form / Attachment / Pricing Sheet

This document, "Exhibit D_013100_ESH_Requirements_04-2025_FFDG.pdf", outlines the Environment, Safety, and Health (ES&H) requirements for subcontractors working on Fermi Forward Discovery Group, LLC (FFDG) projects at Fermilab. It details the policies, procedures, and regulations that subcontractors must adhere to ensure a safe and environmentally sound work environment.

• General ES&H Policy: FFDG's commitment to safety and environmental protection.
• Applicable Codes and Regulations: References to federal, state, and local regulations (e.g., 10 CFR Part 851, OSHA standards).
• Subcontractor ES&H Program: Requirements for developing and implementing a comprehensive safety program.
• Training Requirements: Mandates for subcontractor and sub-tier subcontractor training, including specific hazard training and FFDG-provided orientation.
• Incident Reporting and Occupational Medicine: Procedures for reporting incidents and requirements for occupational health services.
• Site-Specific Safety Program: Details on developing and implementing project-specific safety plans.
• Hazard Analysis (HA): Requirements for identifying and documenting hazards and mitigation measures.
• Specific Hazards: Detailed sections on various hazards including fall protection, confined spaces, hazardous materials, radiation, electrical work, and more.
• Work Planning and Permits: Procedures for obtaining necessary permits (e.g., excavation, hot work) and planning work activities.
• Attachments: Includes guidance on Silica, Daily Work Planning, Construction ES&H Certification (CESHC), and a Sample Hazard Analysis.

This document is critical for any potential bidder to understand the extensive safety and health requirements that will be imposed as part of any subcontract. It details the expected level of safety performance, training, documentation, and compliance with regulations. Bidders must review this document thoroughly to assess their ability to meet these requirements and to accurately estimate the costs associated with compliance.

Form / Attachment / Pricing Sheet

This document, "Submittal for Review Transmittal" (Attachment A), is a form that subcontractors must use to submit shop drawings, material samples, and operations and maintenance manuals for review and approval by Fermi Forward Discovery Group, LLC (FFDG). It serves as a transmittal document to log and track submittals.

• TO: Fermi National Accelerator Laboratory
• FROM: Subcontractor's Name, Address, City, and State
• Date, Attn, Project Name, Project No.: Fields for project-specific information.
• Submittal Item No.: Sequential numbering for each item submitted.
• Specification Section or Drawing No. (If Applicable): Reference to the relevant project document.
• Description: A brief description of the item being submitted.
• Comments: A section for additional notes.

Bidders must use this form for all submittals as required by the project specifications. It is essential for tracking the review process and ensuring that materials and assemblies conform to project requirements before procurement, fabrication, or installation. The form is also used to indicate the FFDG's response to the submittal (e.g., NET, R/R, MCP, Rejected, FIO).

Form / Attachment / Pricing Sheet

This document outlines the "Quality Requirements" for subcontractors, serving as a guide for their Quality Control (QC) and Quality Assurance (QA) programs. It details the expected elements of a Corporate Quality Assurance Plan that subcontractors must furnish with their bid or proposal. If a subcontractor does not have their own plan, they may use the provided Appendix C as a template.

• Purpose of QA Plan: Subcontractors must describe the purpose of their QA plan as it relates to their organization.
• Roles, Responsibilities, and Authorities: Define roles related to QA processes.
• Scope: Outline the scope of the Corporate QA Plan.
• Organizational Chart: Highlight QA roles within the organization.
• Requirements Verification: Describe how work requirements will be verified.
• Document Control: Detail processes for controlling documentation, including drawings and RFIs.
• Submittals/Procurement: Outline the submittal process.
• Material and Equipment Control: Describe procedures for receiving, storing, maintaining, and releasing materials and equipment.
• Turnover Records: Specify documentation to be turned over to the Owner.
• Procedures: Describe procedures for controlling work performance.
• Three Phases of Control: Explain preparatory, initial, and follow-up control phases.
• Suspect/Counterfeit Items: Describe processes for monitoring and controlling suspect/counterfeit items.
• Nonconformance Handling: Detail processes for managing nonconforming goods or processes.
• Lessons Learned: Describe the process for identifying, documenting, and sharing lessons learned.
• Continuous Improvement: Describe processes for identifying and implementing improvements.
• Inspection and Testing: Outline inspection and testing requirements, documentation methods, personnel qualifications, and testing equipment management.
• Definable Features of Work (DFOW): List DFOWs and describe associated activities and documentation.
• Commissioning: Describe the commissioning process.
• Appendix C (Template QA Plan): Provides a standardized QA Plan covering purpose, roles, objectives, submittals, inspections, nonconforming work, documentation, corrective actions, training, and project closeout.

Bidders must submit their Corporate Quality Assurance Plan with their bid or proposal. Failure to do so may result in a non-responsive bid. The document provides clear guidance on the expected content and structure of this plan, ensuring bidders understand the quality requirements and how to comply. Appendix C offers a fallback option for those without an existing plan.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Construction (08/2025)", outlines the standard contractual terms and conditions that will govern construction subcontracts issued by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the legal and operational framework of any construction subcontract awarded.

This document details numerous clauses covering:

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, and acceptance.
• Payment: Terms for progress payments and final payment.
• Superintendence: Requirements for site supervision.
• Licenses and Permits: Subcontractor's responsibility for obtaining and maintaining necessary licenses.
• Changes and Modifications: Procedures for handling changes to the work, including equitable adjustments.
• Indemnification and Liabilities: Subcontractor's obligations to indemnify FFDG and assume risk.
• Termination: Conditions under which the subcontract can be terminated.
• Laws and Regulations: Compliance requirements with federal, state, and local laws, including dispute resolution processes.
• Site and Facilities Access: Rules for personnel accessing Fermilab sites.
• Environment, Safety & Health (ES&H): Subcontractor's responsibilities for safety and environmental compliance.
• Stop-Work and Suspension: Procedures for stop-work orders and suspension of work.
• Insurance and Bonds: Requirements for performance and payment bonds.
• Labor Standards: Compliance with Davis-Bacon Act and related labor standards.
• Flow Down Provisions: Incorporation of various FAR and DEAR clauses based on subcontract value.

This document is critical for bidders to understand the contractual obligations, risks, and requirements associated with any construction subcontract. It details payment terms, change order procedures, dispute resolution, safety and environmental compliance, insurance, bonding, and numerous other legal and operational aspects. Bidders must review these terms carefully to assess their ability to comply and to factor these requirements into their pricing and project planning.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Statement And Acknowledgment), is used to document a subcontract awarded by a prime contractor. It serves to acknowledge the terms and conditions of the subcontract, including specific clauses from the prime contract.

• Prime Contract Information: Prime Contract Number, Date Subcontract Awarded, Subcontract Number.
• Contractor Information: Prime Contractor Name and Address.
• Subcontractor Information: Subcontractor Name and Address (left blank in this instance).
• Description of Work: Details the work to be performed by the subcontractor. In this case, it is "A new electrical grounding loop and asphalt pad adjacent to the MC-2 (Mu2e) building."
• Project and Location: Identifies the project as "Mu2e Asphalt Pad" and its location.
• Acknowledged Clauses: Lists the labor standards and other clauses from the prime contract that are included in the subcontract. This includes Contract Work Hours and Safety Standards Act, Payrolls and Basic Records, Construction Wage Rate Requirements, and others.

This form indicates that a subcontract has been awarded for specific work related to the "Mu2e Asphalt Pad" project. It details the scope of work for that subcontract and confirms the inclusion of certain labor standards and compliance clauses. Bidders may find this useful for understanding the contractual framework and labor requirements associated with this portion of the overall opportunity.

Form / Attachment / Pricing Sheet

This document is a questionnaire for subcontractors to provide their injury and illness data to Fermilab. It is used to assess the safety performance of potential subcontractors.

• Company Name, NAICS code, Address, Phone Number, and Owner.
• Interstate experience modification rate for the past three consecutive years.
• Workers' Compensation Carrier information.
• OSHA 300 log data for the past three years, including:
  • Total Number of Recordable Cases (RC)
  • Total Recordable Case Rate (TRCR)
  • Total Number of Cases with Days Away, Restricted or Job Transferred (DART)
  • Days Away, Restricted or Job Transferred Case Rate (DARTR)
  • Employee Hours Worked (EHW)
  • Number of Fatalities
• Calculation of average recordable case rate and average days away, restricted or transferred case rate over three years.
• Contact information for the individual responsible for safety.
• Certification of the truthfulness of the provided information.
• Formulas for calculating TRCR and DARTR are provided.

Bidders must complete and submit this form as part of their response to the opportunity. The data provided will be used to evaluate the bidder's safety record and compliance.

Form / Attachment / Pricing Sheet

This document is a Price Proposal Form for Request for Proposal (RFP) No. ISD_379050, related to the "Mu2e Asphalt Pad" project. It requires bidders to submit their total proposed price for the work.

• Project: Mu2e Asphalt Pad
• RFP Date: April 28, 2026
• Total Price: A field to enter the total dollar amount and the written amount.
• Proposal Acceptance Period: Bidders must specify if they will accept a period longer than the minimum ninety (90) days after the opening date.
• Bidder Information: Fields for Company Name, Signature, Name & Title of Individual, and Date.

This form is essential for bidders to formally submit their pricing for the project. It requires the total cost of labor, equipment, materials, transportation, overhead, bonding, insurance, and all other associated costs to complete the project as per the solicitation documents. The specified acceptance period is also a critical factor for contract negotiation.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC for potential subcontractors. It collects essential business and certification information to ensure compliance with U.S. Government contracting and subcontracting programs.

• Offeror Information: Includes name, address, contact details, EIN/TIN, DUNS#, NAICS code, website, and SAM.gov registration status.
• Business Category: Details ownership, operating structure (corporation, partnership, etc.), and common parent information.
• Small Business Representation: Allows offerors to self-certify as Large Business, Small Business, or Foreign Business, and to select specific small business categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Requires reporting of the top five executives' names, titles, and compensation if specific federal funding thresholds are met.
• Offeror Responsibility: Certifications regarding accounting systems, responsible business practices (including anti-trafficking), and employment eligibility verification (E-Verify).
• Export/Import Control: Agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for authorized representatives to certify the accuracy of all statements.

Completion and submission of this form are mandatory for any entity seeking to act as a subcontractor to Fermi Forward Discovery Group, LLC. It requires bidders to provide detailed information about their business structure, certifications, compliance status, and executive compensation. Failure to complete this form accurately may impact eligibility for award or the ability to enter into a subcontract.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24, Rev. 10/2023, FermiForward Form FL-41, 1/7/2025), which serves as a bid guaranty. It is required when a bid is submitted for an opportunity.

• Principal: Information about the bidder (legal name, business address, type of organization).
• Surety(ies): Information about the surety or sureties providing the bond (name, business address, state of incorporation, liability limit).
• Penal Sum of Bond: The maximum amount the surety is liable for, expressed as a percentage of the bid price or a specific dollar amount.
• Bid Identification: Details related to the specific bid, including bid date and invitation number.
• Obligation: Outlines the conditions under which the bond is void (e.g., if the Principal executes further contractual documents and provides required bonds after bid acceptance, or pays for procurement costs exceeding the bid amount upon failure to do so).
• Conditions: Specifies that the Principal has submitted the bid.
• Execution: Sections for signatures, names, titles, and seals of the Principal and Surety(ies).
• Instructions: Guidance on completing the form, including requirements for authorized signatories, surety qualifications, and the expression of the penal sum.

Bidders must complete and submit this form as part of their bid package if a bid guaranty is required. It ensures that the bidder will enter into a contract if awarded and will provide any additional bonds required. Failure to meet these obligations can result in forfeiture of the bond amount.

Form / Attachment / Pricing Sheet

This document is a Payment Bond (Standard Form 25A, Rev. 10/2023) required in connection with Fermi Forward Discovery, LLC subcontracts. It serves as a guarantee for the payment of labor and materials furnished for the work provided for in a contract.

• Principal: Information about the entity awarded the contract.
• Surety(ies): Details of the surety or sureties providing the bond, including their names, addresses, state of incorporation, and liability limits.
• Penal Sum of Bond: The total amount of the bond.
• Contract Date & Number: Identification of the associated contract.
• Obligation: Outlines the conditions under which the bond is valid, primarily ensuring prompt payment to those furnishing labor and materials.
• Witness: Signatures and seals of the Principal and Surety(ies).

Bidders may need to provide or be aware of this bond as part of contract requirements. It ensures that subcontractors and suppliers are paid for their work, mitigating financial risk for those involved in the project. The form requires specific details about the principal and the surety, including the bond amount and associated contract information.