Fiber Optic Measurement System

Amendment / Modification

This amendment extends the offer submission due date for solicitation N6426725R1008.

• Section A - Solicitation/Contract Form:
  • Response Due Time Zone changed from Pacific Daylight Time (UTC -7) to Pacific Standard Time (UTC-8).
  • Response Due Date changed from 06 Nov 2025 to 12 Nov 2025.

The proposal submission deadline has been extended to 12 Nov 2025.

Solicitation / RFP / RFQ

This document is a solicitation for Fiber Optic Measurement Systems. The Naval Surface Warfare Center, Corona Division, requires these systems to replace discontinued products and support the Naval Sea Systems Command (NAVSEA) Metrology and Calibration (METCAL) Program. The systems are used to calibrate Optical Loss Test Sets and Optical Time Domain Reflectometers.

• Procurement of up to 32 Fiber Optic Measurement Systems.

• The effort is an Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a five-year ordering period.

• Specifications are detailed in Calibration Standard Specification (CSS) 04-3008 (Attachment 1).

• Deliverables include:

  • Technical Manual (T001)
  • Calibration Certificate and Report (A001)
  • Repairable Parts List (A002)
  • Software Version Description (A003)
  • Firmware/Software Revisions (A004)

• Systems must meet requirements in DFARS 252.211-7003, Item Identification and Valuation, providing DoD unique identification.

• Standard commercial warranty required.

• Accredited calibration certificate with actual data for all calibrated components.

• Repairable Parts list to be provided.

• Software/Firmware Version Description to be provided.

• Software/Firmware Change Request process required.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ)

• Period of Performance: Five-year ordering period.

• Contract Value: Minimum and maximum quantities and values are detailed for the contract overall, for Delivery/Task Orders, and for individual CLINs (0001 and 0002).

• Minimum Contract Quantity: 30.00 units

• Maximum Contract Quantity: 64.00 units

• Minimum CLIN Quantity (0001 & 0002): 15.00 units

• Maximum CLIN Quantity (0001 & 0002): 32.00 units

• Proposals are to be submitted in four volumes: Contract Information, Technical, Past Performance, and Price Proposal.

• Proposals must be UNCLASSIFIED.

• Pricing information should not be included in the Technical volume.

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Technical proposals will be rated Acceptable or Unacceptable.

• Past Performance will be evaluated on an acceptable/unacceptable basis.

• The Government may award based on initial offers without discussions.

• Key deadlines for questions are 12 calendar days following solicitation issuance.

• Various FAR and DFARS clauses related to small business concerns, HUBZone, SDVOSB, WOSB, etc., are incorporated by reference, indicating potential set-aside considerations or eligibility requirements.

• Attachment 1: CSS 04-3008 (Specification)

• Attachment A: Exhibit A (21 Pages) - Contract Data Requirements List (CDRL)

• Past Performance Reference (2 Pages) is also referenced.

• Specific delivery dates, locations, and Points of Contact (POC) will be identified in each Delivery Order (DO).

• Payment requests and receiving reports are to be submitted via Wide Area WorkFlow (WAWF).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation N6426725R1008, clarifying various aspects of the solicitation and its requirements.

• Due Date Extension: An extension to the due date was granted and is detailed in Amendment 0002.
• Submission Options: Electronic submission via email is not the primary method. Proposals are to be submitted as electronic files as per Section L, Part A, 2.0 of the RFP. Amendment 0001 provides specific submission email addresses.
• Proposal Submission Structure: The structure for submitting Technical and Pricing Volumes, as well as Past Performance, is clarified in Section L, Part A, 3.0.
• Fiber Optic Cable Specifications:
  • For ST-ST, 1 meter, 5.2/125 µm (SM), the specification is not 9/125 µm; it is specifically for 5.2/125 µm (SM).
  • For ST-ST 50/125 µm, 1 meter, the Government has no OM preference (OM2, OM3, or OM4 are acceptable).
  • For ST-ST 100/140 µm, 1 meter, the Government accepts a broader description: Simplex ST-ST 100/140 µm, 1 meter 100/140 Large Core Multimode Fiber optic patch cable.
• Pricing Structure: Offerors must provide a well-documented price proposal in Volume 4. The pricing structure should offer the best value over five years, addressing potential market fluctuations. Offerors must clearly articulate their pricing methodology and any proposed adjustment mechanisms with justification. The Government will evaluate pricing reasonableness and acceptability.

This Q&A document, along with referenced amendments, clarifies submission procedures, technical specifications for fiber optic cables, and pricing proposal requirements. Bidders should review these clarifications and amendments to ensure their proposals meet all stated requirements and deadlines.

Amendment / Modification

• The offer submission due date has been extended.

• Section G Points of Contact have been updated.

• Section A - Solicitation/Contract Form: The Response Due Date has been changed from 27 Oct 2025 to 06 Nov 2025.

• Section G - Contract Administration Data: Points of Contact have been updated.

• The proposal submission deadline is now 06 Nov 2025. All other terms and conditions remain the same.

Solicitation / RFP / RFQ

This solicitation is for the procurement of up to 32 Fiber Optic Measurement Systems via a five-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract for Naval Air Systems Command and NAVSEA. These systems are intended to replace existing equipment that is no longer supported by the manufacturer and are used to calibrate various Optical Loss Test Sets and Optical Time Domain Reflectometers across Navy Calibration Laboratories.

• Fiber Optic Measurement Systems: Up to 32 units.

• Specifications: Detailed in Calibration Standard Specification (CSS) 04-3008 (Attachment 1).

• Deliverables:

  • Technical Manual (CDRL T001)
  • Calibration Certificate and Report (CDRL A001)
  • Repairable Parts List (CDRL A002)
  • Software Version Description (CDRL A003)
  • Firmware/Software Revisions (CDRL A004)

• Warranty: Standard commercial warranty from the date of acceptance.

• Calibration: A single, accredited calibration certificate with a report referencing actual data for all calibrated components must be provided for each system.

• Unique Item Identification: Required for delivered items with a Government unit acquisition cost of $5,000 or more, and for other specified items.

• Contract Type: Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: Five-year ordering period.

• Minimum/Maximum Quantities:

  • Contract Minimum/Maximum Quantity: 30.00 / 64.00
  • Delivery/Task Order Minimum/Maximum Quantity: 2.00 / 20.00
  • CLIN Minimum/Maximum Quantity: 15.00 / 32.00 for CLIN 0001 and 0002.
  • CLIN Delivery/Task Order Minimum/Maximum Quantity: 1.00 / 10.00 for CLIN 0001 and 0002.

• Estimated Value: Not explicitly stated, but contract value limits are provided.

• Proposal Format: Specific formatting requirements are detailed in Section L, including page limits for each volume (Contract Information, Technical, Past Performance, Price Proposal).

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA). Evaluation will be based on Technical (Acceptable/Unacceptable) and Past Performance (Acceptable/Unacceptable).

• Key Deadlines:

  • Questions due: 12 calendar days following solicitation issuance.
  • Proposal submission date: As specified in the Combined Synopsis.
  • Proposal validity: 180 days after receipt.

• Various representations and certifications are required, including those related to small business concerns, veteran-owned concerns, and other socioeconomic categories.

• The solicitation incorporates numerous FAR and DFARS clauses by reference and in full text.

• Data delivery is to be via Integrated Digital Environment (IDE) or other electronic media.

• Payment requests and receiving reports are to be submitted electronically via Wide Area WorkFlow (WAWF).

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) that specifies various data items to be delivered by the contractor. It outlines the requirements for each data item, including its title, authority, contract reference, frequency, submission dates, and distribution.

• Data Item No. T001: Operator/Service Manual (Commercial Off-The-Shelf Manuals and Associated Supplemental Data, DI-TMSS-80527D). Requires government approval of a preliminary draft and a final approved version.

• Data Item No. A001: Calibration Certificate/Report (DI-QCIC-80798C). Requires calibration of test equipment prior to delivery.

• Data Item No. A002: Proposed Spare Parts List (DI-PSSS-80134B). Identifies recommended spare parts for system maintenance.

• Data Item No. A003: Software Version Description (SVD) (DI-IPSC-81442A). Identifies and describes software versions.

• Data Item No. A004: Software/Firmware Change Request (DI-MISC-81807). Used to alert the government about changes to software/firmware and their estimated costs.

• Submissions are generally required with each system delivery or upon calibration/update.

• Electronic format (MS-Excel, MS Word, CD-ROM, DVD) is preferred for most data items.

• Specific submission dates (first and subsequent) and approval processes are detailed for each data item.

• Distribution statements (e.g., Statement A, C) indicate the authorized release of the documents.

This CDRL details the specific documentation and data deliverables required from the contractor for the Fiber Optic Measurement System. Bidders must understand these requirements to accurately price and plan for proposal submission and contract execution. It outlines the types of manuals, reports, lists, and change requests that will be necessary.

Solicitation / RFP / RFQ

This document, CSS 04-3008, specifies the minimum requirements for a Fiber Optic Measurement System (FOMS). It is intended for use by Navy personnel in shore-based laboratories for calibration standards.

The FOMS shall include:

• A Measurement System Mainframe/Control Unit with a graphical color display, compatible with specified laser sources, detector heads, and attenuators. It requires a power meter resolution of 0.0001 dB/dBm, 0.01 pW to 10 pW, up to 6.5 digits, and a controller/PC with all necessary software.

• An 850 nm LASER SOURCE with a center wavelength of 850 nm ±10 nm, standard Multi-Mode (MM) 50/125 μm fiber, output power >+3 dBm (2 mW), ST connector, and CW power stability of <±0.02 dB (short term) and <±0.05 dB (long term).

• A 1310 nm LASER SOURCE with a center wavelength of 1310 nm ±15 nm, standard Single-Mode (SM) 9/125 μm fiber, output power >+13 dBm (20 mW), ST connector, and CW power stability of <±0.005 dB (short term) and ±0.03 dB (long term).

• A 1550 nm LASER SOURCE with a center wavelength of 1550 nm ±15 nm, standard SM 9/125 μm fiber, output power >+13 dBm (20 mW), ST connector, and CW power stability of ±0.01 dB per hour.

• An 850 nm Ge OPTICAL DETECTOR with a 5 mm sensor element, 850 nm wavelength, compatible with SM and MM fiber (NA ≤0.3), with specific uncertainty and linearity requirements.

• A 790 to 1610 nm Ge OPTICAL DETECTOR with a 5 mm sensor element, wavelength range 790 to 1610 nm, compatible with SM and MM fiber (NA ≤0.3), with specific uncertainty and linearity requirements.

• An 850 nm VARIABLE ATTENUATOR with a 0 to 60 dB attenuation range, 0.001 dB resolution, ±0.2 dB accuracy, and PC (Straight connector) interface.

• A 1310 & 1550 nm VARIABLE ATTENUATOR with a 0 to 60 dB attenuation range, 0.001 dB resolution, ±0.1 dB accuracy, and PC(Straight connector) interface.

• Simplex Patch Cables of various types (ST-ST, A/FC-ST, A/FC-A/FC) and fiber specifications (SM, GI, MM), each with a 1-meter length and a quantity of 4.

• The document specifies requirements for a Fiber Optic Measurement System (FOMS).

Not specified in this document.

Not specified in this document.

• The FOMS shall operate from an AC power source of 109.25V to 126V at 50 Hz and 60 Hz ± 5% single-phase input power.
• Environmental requirements include a maximum 1-hour warm-up period after a 2-hour stabilization period. Operating temperature is 15 to 30°C with 0 to 90% RH. Non-operating temperature is -30 to 60°C with RH not controlled.
• A digital control interface conforming to IEEE 488.2 and IEEE 802.3 Ethernet (LXI Standard) is required.

Form / Attachment / Pricing Sheet

This document, "Attachment 02 – Past Performance Reference," is a form designed for offerors to provide detailed information about their past performance on relevant contracts or task orders. It is intended to help the government evaluate the offeror's experience and capability to perform the work described in the solicitation.

• Past Performance Data: Requires information on the performing contractor/division, CAGE Code/DUNS Number, Customer/Program Name, Contract Number/Task Order Number, and Period of Performance.
• Customer Points of Contact (POC): Details for a POC are required, including name, address, telephone, FAX, and email.
• Program Manager (PM), Contracting Officer (KO), Administrative Contracting Officer (ACO), Contracting Officer's Technical Representative (COTR) or Contracting Officer's Representative (COR), and Task Monitor: Fields for identifying key personnel.
• Contract Information: Includes Contract Type, Dollar Amount at Award, Dollar Amount at Completion, Current Obligated Cost/Price, and Current Estimate to Complete (if applicable).
• Summary Overview of the Corporate Experience: Requires a narrative description of how the past contract/task order relates to the current solicitation's scope, significant achievements, challenges, performance criteria/measures, and for Large Businesses, information on meeting small business subcontracting goals.

Offerors must complete this form accurately and thoroughly to demonstrate their past performance. The information provided will be a critical factor in the evaluation of proposals. The narrative sections specifically ask bidders to connect their past experience directly to the requirements of the current solicitation, highlighting relevant achievements and how challenges were overcome. For large businesses, demonstrating a history of meeting subcontracting goals is also required.