FieldLab 58MA NSN: 6650-01-678-4220 RN

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) aims to sustain the FieldLab 58MA, maximizing equipment availability and performance for the Air Force's Oil Analysis Program (AF-OAP) by repairing and calibrating its modules.

• Repair of modules for the FieldLab 58MA.

• Phone support for the FieldLab 58MA.

• Initial contractor performance of stocking, storing, and issuing of modules, with eventual transfer to Air Force management.

• Services are intended to support the operation and sustainment of the FieldLab 58MA for the U.S. Air Force, National Guard, and Air Force Reserve.

• Quality of CDRL deliverable: No more than one rejection of deliverables per quarter. Rejected deliverables must be corrected and resubmitted within ten business days.

• Receipt of CDRL deliverable: No more than one late submission of deliverables per quarter. Contractors must notify the Government of potential delays and negotiate revised dates.

• Quality of Repair: Repaired assets must pass inspection with no more than one failure per year. No more than one Product Quality Deficiency Report (PQDR) or Quality Deficiency Report (QDR) per contract year.

• Shipment response times: Modules to be delivered within two business days for CONUS and 15 business days for OCONUS.

• Technical support response: Initial response within four hours during business hours (8:00 AM - 5:00 PM EST, Mon-Fri).

• The contract period of performance is five years.

• New FieldLab 58MA units have an 18-month warranty from shipment or 12 months from installation, whichever comes first. Repairs under this PWS begin after the initial warranty concludes.

• Repairs are anticipated to be conducted at the Contractor's facility.

• Contractor must manage a rotable pool of modules to support FieldLab 58MA operations.

• Contractor must adhere to technical orders for FieldLab 58MA repair.

• Software & Cybersecurity Updates: Includes RMF compliance and cybersecurity patches.

• Notification of hazardous conditions: Must be reported via email within 24 hours.

• Government Industry Data Exchange Program (GIDEP) Reporting: Reports required within 72 hours if an adverse impact to a Government-funded program is determined.

• Counterfeit Parts: Contractor must establish and maintain a counterfeit electronic part detection and avoidance system.

• Security Requirements: Compliance with applicable security regulations, including OPSEC and potential background checks for system access.

• Safety Requirements: Compliance with Government Safety and Health regulations (OSHA, ESOH).

• Mishap Notification/Investigation: Reporting of mishaps, including damage to DoD property, occupational illness, and injuries.

• Voluntary Protection Program (VPP): Contractor personnel must participate in the local VPP.

• Service Contract Reporting (SCR): Annual reporting of contractor labor hours in SAM.

• Quality Control Plan/Quality Management System (QMS): 100% compliance with QMS is required.

• Trafficking in Persons: Compliance with FAR and applicable guidance.

• Government Property: Contractor is responsible for Government property in accordance with FAR and contract specifications. This includes provided computer/controllers and modules.

• Technical Order Updates: Contractor must provide updates to technical orders within 30 days of identification of need.

Sources Sought Synopsis (SSS) / Market Research

This document is a market survey to identify potential sources capable of providing sustainment for the FL58 MA equipment (NSN 6650-01-678-4220 RN) for U.S. Air Force personnel. The objective is to find sources with the necessary expertise, capabilities, and experience for qualification and sustainment. The projected contract is for one basic year with a three-year option period, covering service and repair of fielded FL58 MA equipment. The contractor will be responsible for qualified staff, facilities, technical support, remote diagnostics, maintenance, repairs, and parts replacement. Note that the government may not have all technical data for this item.

Respondents are asked to complete a Contractor Capability Survey, which includes:

• Part I. Business Information: Details about the company, including CAGE code, NAICS code (334519), and small business status (Small, Woman Owned, Small Disadvantaged, 8(a) Certified, HUBZone, Veteran Owned, Service-Disabled Veteran Owned).

• Part II. Capability Survey Questions: Detailed questions covering:

  • General capabilities, facility, staff, and management structure.
  • Past experience on similar projects.
  • Quality assurance processes (e.g., ISO 9001, AS9100).
  • Capabilities for handling classified material and data.
  • Experience with technical data generation, engineering drawings, and software.
  • Current production capacity and potential reserves.
  • Identification of any precluding requirements.
  • Listing of required facilities and equipment, and proposed processes.
  • Hardware manufacturing/fabrication capabilities.
  • Repair capabilities for existing systems/equipment (hardware and software).
  • Processes for inventory management and reporting.
  • Services capabilities, including developing/modifying procedures and technical orders.
  • Experience with similar services, including contract details.
  • Capabilities in testing, evaluation, and repair processes.
  • Processes for addressing parts obsolescence and diminishing manufacturing sources.
  • Handling of fit, form, and function issues.
  • Identification of parts of the requirement the company could perform if unable to do the entirety.

• Submit documentation supporting your company's capability.

• Identify any work areas that should be broken out exclusively for Small Business.

• Both large and small businesses are encouraged to participate.

• Joint ventures or teaming arrangements are encouraged.

• Questions should be addressed to Randy Penrod, Lean Crisp, or Josh Rojo via email.

• Responses must be received no later than January 30, 2026, by 1400 CST.

• Participation in this survey does not guarantee future solicitation or contract awards.

• The government will not reimburse participants for any expenses incurred.

• Interested vendors should not expect the government to provide all necessary repair data.