Financial Close Modernization Tool
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
Customs and Border Protection (CBP) is conducting market research for a Commercial Off-The-Shelf (COTS) solution to modernize and streamline its financial close processes. The goal is to accelerate financial close cycles, reduce manual procedures, minimize errors, and ensure compliance with regulatory and audit requirements. This RFI seeks information on solutions that can integrate with SAP, leverage AI/ML, and provide Corporate Performance Management (CPM) capabilities. Responses are due March 30, 2026, at 10:30 AM EST.
Scope of Work
CBP requires a solution that automates routine tasks such as account reconciliations, transaction matching, and journal entries. It must seamlessly integrate with CBP’s existing SAP ERP system and other data sources. Key features include robust workflow management, real-time visibility via analytics dashboards, and advanced error detection. The tool must support comprehensive compliance controls, including role-based access and automated audit trails aligned with OMB Circular A-123 and GAAP standards. Additionally, the solution should leverage AI/ML for anomaly detection, variance analysis, and automated reporting, and offer CPM capabilities to streamline workflows and improve strategic planning. Usability and collaboration tools are essential.
Key Information Sought
CBP is requesting details on:
- Pricing models (subscription, perpetual, user-based, transaction-based) and additional costs for integrations or support.
- SAP integration methods (S/4HANA, ECC, pre-built connectors, APIs).
- Compliance with Section 508 and federal accessibility standards.
- Automation capabilities for expense validation, adjusting journal entries, and SAP pre-close/close steps.
- Year-end close workflow management, including notifications, approvals, exception handling, and minimization of manual interventions.
- Data accuracy, completeness, and automated reconciliation features.
- Dynamic reporting and audit trail/compliance reporting for OMB A-123 and external financial statement audits.
- Collaboration features (shared workspaces, real-time commenting, task assignment).
- AI/ML capabilities for anomaly detection, variance analysis, predictive analytics, and automated suggestions.
- Scalability, deployment options (on-premises, cloud, FEDRAMP authorization), data backup/restore, and data retention/archiving in compliance with federal requirements.
- Configurability for federal year-end close requirements, user roles, implementation timelines for large federal organizations, training, support options, and security features.
- References or case studies from federal agencies or large organizations with comparable budgets.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Set-Aside: None specified
- Response Due: March 30, 2026, 10:30 AM EST
- Published: March 9, 2026
Response Requirements
Interested parties must submit a Capability Statement (Microsoft Word for Office 2016 compatible, limited to 15 single-sided pages) and responses to all listed questions. Submissions are via email only to the Government Point of Contact, Denise V. Thompson, at denise.v.thompson@cbp.dhs.gov.