Fire Alarm and Suppression System Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
This Sources Sought notice from an unspecified agency (likely US Air Force based on contact emails) seeks qualified contractors for Fire Alarm and Suppression System Maintenance at the VM Hangar and SOF facilities in Campia Turzii, Romania. The primary objective is to ensure these critical systems are maintained in a constant state of readiness and full operational capability, compliant with all applicable standards. Responses are due April 1, 2026.
Scope of Work
The contractor will provide comprehensive inspection, testing, and maintenance (ITM) services for existing fire alarm and water-based suppression systems. This includes:
- Fire Alarm Systems: The Olympia Electronics BSR-1004 Analogue Addressable Fire Alarm Panel and all connected peripheral devices.
- Suppression Systems: All associated equipment downstream of the Main Control Valve (MCV), such as tamper switches, pressure switches, flow switches, fire pumps, water reservoir tanks, liners, bladders, and air compressors.
- Required Tasks: Semi-annual system inspection and testing (100% components), smoke detector cleaning (for 49%+ analog level), preventive maintenance, and emergency/extraordinary repair services with a 4-hour on-site response time.
Contract & Timeline
- Type: Sources Sought / Market Research
- Duration: One (1) Base Year of 12 months, with four (4) additional one-year Option Periods.
- Set-Aside: None specified.
- Response Due: April 1, 2026, 12:00 PM UTC.
- Published: March 25, 2026.
- Place of Performance: Campia Turzii, Romania.
Contractor Requirements
Prospective contractors must meet specific qualifications:
- Experience: Minimum five (5) years of continuous corporate experience in ITM and repair of commercial-grade, analogue addressable fire alarm systems.
- Personnel: All technicians must be fully trained and certified for analogue addressable fire alarm systems. Key personnel (primary and alternate POC) must be appointed, and all contractor personnel must be proficient in the local language, with key personnel also proficient in English for COR interaction.
- Compliance: Possess and maintain all required local, state, and national licenses and permits.
- Emergency Response: Demonstrate capability to meet the specified 4-hour on-site emergency response requirement.
Deliverables & Standards
Key deliverables include a detailed ITM Service Schedule, dual-language ITM Service Reports, a semi-annual/annual Certificate of Compliance, Emergency/Extraordinary Service Reports, and weekly service submittals (parts history, work order tracker, performance metrics). All work and replaced parts must meet or exceed OEM specifications and comply with European standards (EN 54-2, EN 54-4, CE Mark, CPR, DoP) and all applicable local/national standards.