Fire Department Entry Control System

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for a commercial commodity, specifically a Fire Department Entry Control System for Building 3. The acquisition is a 100% set-aside for Small Business concerns. The North American Industry Classification System (NAICS) code is 334290, and the Product Service Code (PSC) is 3650.

• Provide and install a new Access Control System (ACS) for Building 3, including building exits/entrances and internal doors.

• The contractor shall include all shipping costs to Fairchild AFB, WA.

• The contractor shall provide the new equipment in accordance with the "Saliant Characteristics" and the attached Statement of Work (SOW).

• Contract Type: Firm Fixed-Price.

• Period of Performance: Not explicitly stated, but delivery is expected within XX days ADC (After Contract Delivery).

• Estimated Value: Not stated.

• Questions Due: 14 May 2026, 10:00 AM PT. Email questions to SrA Chase Polit (chase.polit@us.af.mil) and Samantha Gorman (samantha.gorman@us.af.mil).

• RFQ Due Date/Time: 15 May 2026, 10:00 AM PT. Email RFQ to SrA Chase Polit and Samantha Gorman.

• Evaluation Factors: Award will be made to the responsible offeror whose offer is most advantageous to the government, considering Price and Supplier Performance Risk System (SPRS) IAW DFARS 252.204-7024.

• Proposal Submission: Submit signed and dated offers via email to the points of contact listed above. Electronic versions of mailed/hand-delivered documents must also be provided. .zip files are not acceptable. Emails over 10 MB may not be received.

• Evaluation Approach: The government intends to evaluate offers and award a contract without discussions. Offerors should submit their best terms initially. However, the government reserves the right to conduct interchanges if necessary.

• This acquisition is a 100% set-aside for Small Business concerns.

• All prospective offerors must be registered and active in the System for Award Management (SAM) at www.sam.gov.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• The government reserves the right to cancel this RFQ at any time.

• Any exceptions to the SOW/Salient Characteristics or terms/conditions must be clearly identified in the quote, as exceptions may render a quote unacceptable.

• Attachments referenced: Salient Characteristics, SOW, and Air Force Specific Terms and Conditions.

Form / Attachment / Pricing Sheet

This document outlines the "Salient Characteristics" for the Building 3 Access Control System (ACS) installation. It details the specific technical requirements and features the contractor must provide and install.

• System Components: Server/computer, Premise Control Units (PCUs), uninterrupted power supply (UPS), panel batteries, laser jet printer, duplex badge printer, access control and badge training.
• Software Capabilities: Windows 10 server, independent alarm acknowledgment/reset, remote door control (individual/group), administrator permissions for device naming, live access activity display (including photos), role-based permissions, scheduled door unlocks, adjustable unlock times, configurable reader modes (Level I/II), reporting capabilities, site/facility code support, user profile data fields (name, picture, custom text), Wiegand card bit support, and additional door programming.
• Access Control Cards & Readers: Compatibility with existing HID card readers (26-bit, H10301), ability to read Common Access Cards (CAC), provision of 200 proximity cards, 10 Level II readers (swipe with keypad), 2 spare Level II readers, readers with color-changing LEDs, enrollment reader, electric strikes, magnetic locks (600/1200 lb), Passive Infrared Request Exits (REX), emergency overrides with audible alarms, and push buttons for unlocking.
• PCU Requirements: FIPS and NIST compliant, AES encryption, support for magnetic locks/electric strikes/crash bars, spare PCUs, 4-hour battery backup, and keypad communication.
• Supporting Equipment: Laser jet printer, duplex color printer, badge camera with tripod, 100 blank PVC cards, unmanaged network switch, KVM (HDMI and USB ports), and external hard drive for database backup.
• Power Supplies: Dedicated power supplies for magnetic locks and electric strikes, backup batteries, and power supplies with fire trigger output for magnetic locks.
• UPS: UPS for computer/server/monitor/switch with surge protection for printers, and a separate UPS for KVM/monitor with 30-minute battery backup.

This document is critical for bidders to understand the precise technical specifications and functional requirements for the ACS installation. It defines the scope of work and the minimum acceptable characteristics of all hardware and software components. Bidders must ensure their proposed solution meets all listed salient characteristics to be considered compliant.

Statement of Work (SOW) / Performance Work Statement (PWS)

To install an Access Control System (ACS) to ensure the safety and security of Fairchild Air Force Base (FAFB) Fire personnel and assets.

• Install ACS on Building 3, including building exits/entrances and internal doors. The system will be standalone, without NIRPNET access or monitoring from 92 SFS Building 2071 or the Base Defense Operations Center (BDOC).

• Control approximately 10 doors using magnetic locks, electric strikes, Passive Infrared Request for Exits (REX), and push buttons.

• Provide and install all necessary equipment, including premise control units (PCUs), expansion PCUs, keypads, and low voltage cabling.

• Perform PCU terminations, commission, download, and test the system.

• Comply with all federal, state, local laws and regulations, commercial standards, manufacturer's specifications, NEC, NFPA, and Life Safety Code.

• Remove and dispose of an existing pin pad access control system.

• Installation must be 100% complete, functional, tested, and verified.

• Damage to walls and ceilings during installation must be professionally repaired.

• Wiring and cabling must be plenum rated, concealed where possible, and properly labeled.

• Software must meet specific capabilities including alarm activation, remote door control, user role management, scheduling, and reporting.

• System must be FIPS and NIST compliant with AES 128 or 256 bit encryption.

• Place of Performance: Building 3, Fairchild AFB, WA 99011.

• Hours of Operation: 0700-1600 Monday through Friday, excluding Federal Holidays. Work outside these hours requires approval.

• Contractor must provide a Bill of Materials (BOM).

• Contractor must provide manufacturer guides, manuals, warranty, and cut sheets in digital format.

• Contractor must provide "As-Builds" documentation.

• Contractor must provide training on ACS programming and badging for up to 10 personnel.

• Security Requirements: All personnel must abide by base security regulations, pass a background check, and provide personal information for access.

• Testing: The contractor shall ensure the product is tested prior to activation, including integration testing. The ESS office will perform an overall system test. Acceptance testing will be performed by the Designated Government Point of Contract.

Form / Attachment / Pricing Sheet

This document, "Attach. 3 - Air Force Specific Terms and Conditions," outlines specific terms and conditions applicable to Air Force contracts. It details the role of an Ombudsman and provides specific requirements regarding the elimination of Class I Ozone Depleting Substances (ODS).

• Ombudsman: Information on the appointed ombudsman, their role in facilitating concern resolution, and contact details. It clarifies that the ombudsman does not participate in evaluations or contract disputes and that concerns should first be addressed to the contracting officer.
• Elimination of Class I Ozone Depleting Substances (ODS): Prohibits contractors from providing services or products that require the use of Class I ODS in testing, operation, or maintenance. It also prohibits specifications that can only be met by using Class I ODS. A list of specific Halons, Chlorofluorocarbons (CFCs), Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide are identified as Class I ODSs. A note clarifies that materials using these as minor constituents do not meet the Air Force definition.

Bidders must review these terms to understand specific contractual obligations related to environmental compliance (ODS) and the process for addressing concerns through the designated ombudsman. Failure to comply with the ODS restrictions could impact product or service specifications and offerings.