Fire Extinguisher cartridge and bottle for X-59

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) is for the procurement of spare Fire Extinguisher Cartridges and Fire Extinguisher Bottles for Project X-59. The government requires specific part numbers and does not accept alternates. A NASA Quality Document Q1-C Certification of Conformance is mandatory.

• Item 1: Fire Extinguisher Cartridge (MFG: Kidde, PN: 476040-1, Qty: 2 EA)

• Item 2: Fire Extinguishing Agent Bottle (MFG: Kidde, PN: 475889-1, Qty: 1 EA)

• Brand Name Requirement: Must be Kidde for the specified part numbers.

• Quality Assurance: NASA Quality Document Q1-C Certification of Conformance is required.

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price contract based on RFQ format.

• Period of Performance/Delivery: Needed not later than 6/5/2026.

• Place of Performance/Delivery: NASA Armstrong Flight Research Center, Bldg 4876 Warehouse #6, Edwards, CA 93524.

• Freight Delivery: If required, coordination is needed 4 business days in advance.

• Quote Due Date: 3/23/2026 by 4:00 p.m. CT.

• Submission Method: Email to Tracy Bremer at tracy.g.bremer@nasa.gov.

• Quote Validity: 30 days unless otherwise stated.

• Contact for Questions: All contractual and technical questions must be submitted in writing (email) to Tracy Bremer at tracy.g.bremer@nasa.gov no later than 3/19/2026 by 12:00 p.m. CT. Telephone questions will not be accepted.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Offers not deemed technically acceptable will be removed from consideration.

• NAICS Code: 336413

• Set-Aside: This procurement is set aside for small business.

• Registration: Offerors must be registered at www.sam.gov.

• Required Information: Offerors must provide Cage Code/UEI, ARO Delivery Time, and FOB Destination on their quote.

• Required Provisions: Offerors must complete and return Provisions 52.204-24 and 52.204-26.

• This solicitation includes sections on Statement of Work/Bid Schedule, Instructions to Offerors, Solicitation Provisions/Representations and Certifications, Clauses/Terms and Conditions, and Quote Evaluation Criteria.

Statement of Work (SOW) / Performance Work Statement (PWS)

Procurement of spare fire extinguisher cartridges and fire extinguisher bottles for Project X-59. The purchase requires specific part numbers, and no alternate parts are approved.

• Item 1: Fire Extinguisher Cartridge

  • Manufacturer: Kidde
  • Part Number: 476040-1
  • Quantity: 2 Each

• Item 2: Fire Extinguishing Agent Bottle

  • Manufacturer: Kidde
  • Part Number: 475889-1
  • Quantity: 1 Each

• Delivery Date: Needed not later than 6/5/2026

• Location: NASA Armstrong Flight Research Center, Bldg 4876 Warehouse #6, Lilly Drive, Edwards, CA 93524

• NASA Quality Document Q1-C Certification of Conformance is required.

• If freight shipment is required, it must be coordinated 4 business days in advance for entry into Edwards Air Force Base. An AFRC visitor request may need to be submitted.

Form / Attachment / Pricing Sheet

This document outlines the Procurement Quality Assurance Terms and Conditions, specifically detailing the "Certificate of Conformance (CoC) Requirement" for all suppliers providing goods, materials, or services to NASA Armstrong Flight Research Center (AFRC). It also includes general quality assurance terms.

Certificate of Conformance (CoC) Requirement:

• Suppliers must provide a CoC with each shipment.
• The CoC must certify full compliance with all applicable specifications, drawings, standards, purchase order requirements, and contractual obligations.
• Required CoC information includes: Supplier Name/Address, PO Number, Part Number(s)/Revision Level(s), Quantity Shipped, Lot/Batch/Serial/Date Code (if applicable), a Statement of Conformance, Name/Title/Signature of Authorized Representative, and Date of Certification.
• Additional Requirement for Non-OEM/Authorized Distributor Suppliers: Must provide unbroken traceability to the OEM or Authorized Distributor, including copies of the original CoC and linking documentation (packing slips, invoices, certifications).
• Notes: CoC must accompany each shipment and be identifiable. Suppliers are responsible for ensuring sub-tier suppliers meet requirements. Failure to comply may result in shipment rejection, delayed payments, or removal from the Qualified Supplier List.

Procurement Quality Assurance Terms and Conditions:

• Prime Suppliers must ensure competent personnel handle aircraft parts.
• NASA AFRC will interact with Prime Suppliers regarding performance control and monitoring.
• Prime Suppliers must flow down NASA AFRC quality requirements to sub-tier suppliers.
• Prime Suppliers (or their sub-tier suppliers) must have a quality management system (e.g., AS9100, ISO 9001).
• NASA AFRC will monitor performance via various systems (SAS, GIDEP, ERAI, etc.).
• Contractor shall retain records per FAR subpart 4.7.

This document is critical for all potential bidders as it defines mandatory quality assurance requirements. Suppliers must understand and be prepared to meet the stringent Certificate of Conformance (CoC) requirements, including traceability for non-OEM/authorized distributors. Failure to adhere to these terms can have significant consequences, including shipment rejection and removal from the supplier list. The document also outlines general quality assurance expectations and the need for a quality management system.