Fire Extinguisher Servicing (Halon 1211)

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Fire Extinguisher Servicing (Halon 1211) opportunity (FA489726QC044).

• Pricing Scope: Pricing should be based solely on 150 lb wheeled Halon units. While CLIN format is required for comparison, additional breakdown details can be provided separately.
• Response Times: Routine servicing has a two-week response time. Emergency response requires notification within 24 hours, with COR notification if completion exceeds five working days.
• Work Location & Access: All work is on a military installation. Technicians must be capable of obtaining base access, with escort and scheduling coordinated by the COR.
• New Requirement: This is a new requirement, previously handled by the USAF fire department.
• On-Site Trailer: An enclosed trailer can be kept on-site for short-term periods during work, but not for long-term storage between servicing jobs.
• Trip Frequency: Multiple trips will be required due to potential unavailability of fire bottles.
• Historical Data: Historical quantities and servicing data for fire bottles are available for planning purposes.

This Q&A clarifies pricing parameters, response times, logistical arrangements, and confirms the availability of historical data, which may influence bidder proposals and planning.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5513, Revision No. 27) for the Service Contract Act, applicable to Idaho Counties of Adams, Elmore, Payette, Valley, and Washington. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits.

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit rates that must be paid to service employees working under a federal contract in the specified geographic area. Bidders must consult this determination to accurately calculate labor costs for their proposals, ensuring compliance with the Service Contract Act and avoiding potential penalties. It details rates for a wide range of occupations, from administrative support and clerical roles to health occupations, technical roles, and transportation occupations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive maintenance, inspection, and servicing for approximately 102 150lb wheeled Halon 1211 fire extinguishers at Mountain Home AFB, Idaho.

• Perform regularly scheduled inspections, periodic maintenance, and necessary servicing for fire extinguishers in accordance with NFPA 10 and manufacturer's manuals.

• Conduct annual inspections of all fire bottles at their deployed locations.

• Conduct 6-year service for all available fire bottle units, requiring relocation to a central government-provided location.

• Conduct 12-year hydrostatic testing and service for all available fire bottle units, also at a central government-provided location.

• Recharge extinguishers after use or when inspection reveals low charge.

• Perform emergency repairs and return extinguishers to operational status within 5 working days of notification.

• Replace or repair any damaged extinguisher parts.

• Provide replacement fire extinguishers when deemed beyond reasonable service life or repair.

• Track and manage Halon agent, returning unused or excess Halon to the government.

• Apply a standardized "all-in-one" label showing inspection and testing dates.

• Work must adhere to NFPA 10, "Standard for Portable Fire Extinguishers," and manufacturer's service manuals.

• Emergency repairs must be completed within 5 working days of notification.

• Service visits for requested inspections must be provided within two weeks of the request.

• Contractor must provide an initial inventory record, annual inventory reports, annual Halon reports, interim inventory reports, and a final inventory report.

• The contract covers services at Mountain Home AFB, ID.

• Normal hours of operation are Monday through Friday, 7:00 am to 4:30 pm (local) time (MST).

• Services are not required during federal holidays.

• Government will provide Halon agent and two 1,500 lb Halon tanks.

• Contractor must comply with all applicable federal, state, local laws, regulations, and manufacturer's specifications.

• Contractor personnel must meet security requirements, including background checks and potential security clearances.

• Contractor must comply with environmental controls, including hazardous material handling and waste disposal.

• Contractor must adhere to specific reporting requirements for inventory, Halon, and any incidents.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quotation (RFQ) under FAR Part 12. It constitutes the only solicitation, and proposals are being requested. The government intends to award an Indefinite Delivery Indefinite Quantity Firm Fixed-Price Contract.

The solicitation references a Performance Work Statement (PWS) for "Fire Bottles" (dated 20260320) and a Wage Determination (No. 2015-5513 Rev 27). The PWS outlines the scope of work, which includes various services related to fire bottles such as Annual Service, 6-Year Service, 12-Year Hydrostatic Testing, Servicing/Maintenance, and Emergency Servicing over multiple ordering periods.

• Contract Type: Indefinite Delivery Indefinite Quantity (IDIQ) Firm Fixed-Price.

• Period of Performance: A five-year ordering period, with the period of performance determined at the task order level.

• Estimated Value: Not explicitly stated, but the SB Size Standard is $12.5M.

• Quotes are due by 10:00 AM Local time (MST) on April 27, 2026.

• Quotes must be emailed to the Contracting Officer (Elizabeth Hughes) and Contracting Specialist (Andrew Portz).

• The subject line must clearly identify RFQ# FA489726QC044.

• Submissions, including technical proposals, shall not exceed 10 pages.

• Pricing must be held firm for 60 days from the quote due date.

• Evaluation Factors: Technical Capability, Price, and Past Performance.

• Award will be made to the responsible offeror whose quote is most advantageous to the Government, considering best value.

• Descriptive literature demonstrating capability is required.

• This is a 100% Total Small Business Set-aside.

• Offerors must be registered in the System for Award Management (SAM) under the specified NAICS code (811310).

• Amendments must be acknowledged or signed and returned with the quote.

• Offerors are responsible for verifying quote receipt.

• .zip files are not acceptable.

• Past performance data submitted will not be evaluated if it exceeds 3 years.

• Payment terms are NET 30, FOB Destination.