Fire Panel Maintenance and Service for Sector Delaware Bay AOR

Forms / Attachments / Pricing Sheets

This document contains standard Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) clauses that are incorporated by reference into the contract. These clauses outline the terms and conditions governing the contract, including but not limited to, contract performance, payment, disputes, and compliance.

• FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services: Covers definitions, inspection, assignment, changes, disputes, excusable delays, invoicing, patent indemnity, payment terms, risk of loss, taxes, termination (convenience and cause), title, warranty, limitation of liability, compliance with laws, order of precedence, unauthorized obligations, and Comptroller General examination of records.
• FAR 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE: Specifies that offers are solicited only from small business concerns and award will be made to a small business concern.
• FAR 52.225-9 Buy American-Construction Materials: Details requirements for using domestic construction materials, including definitions and exceptions.
• FAR 52.228-1 BID GUARANTEE: Outlines requirements for bid guarantees.
• FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE: Lists numerous FAR clauses incorporated by reference, covering a wide range of topics from confidentiality to construction standards.
• HSAR 3052-222-90 LOCAL HIRE (USCG): Requires employment of local residents in certain states with high unemployment.
• HSAR 3052.223-90 Accident and fire reporting (USCG): Specifies reporting requirements for accidents and fires.
• HSAR 3052.228-70 Insurance: Details required insurance types and minimum amounts.
• HSAR 3052.236-70 SPECIAL PRECAUTIONS FOR WORK AT OPERATING AIRPORTS: Provides specific safety and operational requirements for work at airports.
• HSAR 3052.242-72 Contracting Officer’s Representative (COR): Defines the role and authority of the COR.
• FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES: Provides instructions for submitting offers, including required content and deadlines.
• FAR 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES: Outlines the evaluation criteria (Technical Capability and Price) and award basis (lowest price technically acceptable).
• HSAR 3052-209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES: Addresses prohibitions and definitions related to inverted domestic corporations.
• Invoice Instructions: Details the process for submitting invoices through the Invoice Processing Platform (IPP).

Bidders must carefully review all incorporated FAR and HSAR clauses to understand their contractual obligations, submission requirements, evaluation criteria, and any specific compliance or performance standards. Particular attention should be paid to the small business set-aside, Buy American provisions, bid guarantee requirements, and instructions for offer submission and evaluation. The invoice instructions are critical for understanding payment procedures.

Solicitation / RFP / RFQ

This solicitation is for the scheduled maintenance and inspections of fire alarm systems for all locations identified in the attached Statement of Work. This procurement is 100% set-aside for Small Businesses with a NAICS code of 561621 and a size standard of $25 Million annually. The Government anticipates awarding a Firm-Fixed Price contract.

• Provide scheduled maintenance and inspections for fire alarm systems.

• All labor, supervision, equipment, and materials necessary for the service.

• Contract Type: Firm-Fixed Price.

• Period of Performance: To be determined after award, with performance to begin within 5 calendar days and complete within an unspecified number of calendar days after notice to proceed.

• Quotes must be submitted via email to Sergio.A.Cosby@uscg.mil.

• Submission Deadline: May 01, 2026, by 3:00 PM Eastern Time.

• Questions Deadline: April 24, 2026, by NOON.

• Evaluation Criteria: See Section 52.212-2 (not provided in this document).

• Offer Acceptance Period: Minimum of 60 calendar days after the offer due date.

• 100% set-aside for Small Businesses.

• Potential quoters are strongly encouraged to visit the sites.

• Site visits must be arranged at least three (3) days in advance with each location's representative.

• Visitors must complete a visitor access request form and present valid ID (Real ID or Passport). Full name, date of birth, and last 4 of SSN are required for access.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and commercial services. The specific goods or services being procured are not detailed in this form but are referenced as being in the attached "Statement of Work."

• The "Statement of Work" (SOW) attached to this solicitation will detail the specific requirements, tasks, products, or services.

• The document references standard FAR clauses applicable to commercial products and services, including instructions to offerors, evaluation criteria, representations and certifications, contract terms and conditions, and requirements to implement statutes or executive orders.

• The solicitation issue date is March 20, 2026.

• The offer due date is April 14, 2026, at 3:00 PM.

• The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25 Million.

• Payment will be made by the USCG Finance Center.

• Offerors must complete blocks 12, 17, 23, 24, and 30 of the SF 1449 form.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-3, and 52.212-5, which are attached.

• Evaluation criteria will be detailed in FAR 52.212-2, which is also attached.

• This acquisition is set aside 100% for Small Business.

• It is also designated for HUBZone Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), or Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The document is a Standard Form 1449 (Rev. 11/2021).

• Multiple delivery addresses may be specified in the Statement of Work.

Solicitation / RFP / RFQ

This document is a Solicitation, Offer, and Award form (Standard Form 1442) for construction, alteration, or repair work. It outlines the government's requirement for performance of a "Statement of Work" (SOW), though the SOW itself is not provided in this document.

• The primary requirement is the "Statement of Work" (SOW), identified by number 1 and dated.

• The contractor shall begin performance within 5 calendar days and complete the work within 30 calendar days after receiving award or notice to proceed.

• Performance and Payment Bonds are required (Item 12a).

• Offers are due by a specified date and time at the address listed in Item 8.

• Offers must be marked with the offeror's name, address, solicitation number, and due date/time.

• Offer guarantee is not required.

• Offers must be valid for a minimum number of calendar days for Government acceptance (specified in Item 13d).

• The solicitation incorporates work requirements and other provisions/clauses by reference.

• Not explicitly stated in this form, but the "Type of Solicitation" is marked as "SEALED BID (IFB)" and "REQUEST FOR PROPOSAL" is also checked, indicating a potential for either sealed bids or negotiated proposals.

• The Contracting Officer is Sergio Cosby, and the point of contact for information is David Pilitowski.

• Offers may be submitted via email to Sergio.A.Cosby@uscg.mil.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive inspection, testing, and emergency repair services for fire suppression systems across various U.S. Coast Guard (USCG) units.

• Conduct quarterly, semi-annual, and annual inspections of fire suppression systems, including fire panels, pumps, tanks, gauges, alarms, detectors, valves, standpipes, fire department connections, range hoods, and sprinklers.

• Perform hydrostatic testing of outdated fixed suppression system bottles.

• Ensure all services comply with manufacturer guidelines and applicable Local, State, and NFPA standards (NFPA 25, NFPA 72, NFPA 96).

• Provide emergency service response within 24 hours of notification, with pre-approval required for work and materials.

• Emergency service is not-to-exceed (NTE) $5,000 annually per CLIN 4.

• Provide a Certificate of Inspection after each service, noting all discrepancies.

• Apply inspection tags to tested systems.

• All work must be performed by experienced personnel to the best standard practices.

• Contractor employees must present a professional appearance and comply with USCG regulations.

• Base Year: July 1, 2026 – June 30, 2027.

• Includes 4 option years.

• Services are required for USCG Sector Delaware Bay and multiple USCG Stations (Atlantic City, Great Egg, Manasquan Inlet, Barnegat Light, Townsend Inlet, Fortescue, Indian River) and MSD Lewes.

• Contractors must provide 48-hour advance notice for preventive maintenance scheduling during business hours (Mon-Fri, 8 AM - 4 PM, excluding Federal Holidays).

• A single telephone number must be provided for 24/7 emergency call receipt.

• Bidders are strongly encouraged to conduct site visits.

• Contractors must comply with all federal safety (OSHA) and environmental (EPA) regulations.

• Contractor personnel require identification badges and a detailed employee list must be provided to the Contracting Officer's Representative (COR) two days prior to work commencement.

• Vehicles must display the contractor's name and meet safety requirements.

• No smoking, underage visitors, dependents, minors, or unauthorized animals are permitted on USCG facilities, with exceptions for service animals with documentation.