Fire Protection Services

Performance Work Statement (PWS)

To provide comprehensive Fire Protection Services at Fort Hood, Texas, ensuring facilities comply with United Facilities Criteria (UFC) and relevant fire protection standards. This includes inspection, testing, maintenance, and repair of fire alarm, suppression, and mass notification systems.

• Perform Inspection, Testing, and Maintenance (ITM) for various fire protection systems (fire alarm, sprinkler, fire pump, foam, chemical, fire door, standpipe, clean agent, mass notification) across Fort Hood facilities, including general facilities and barracks.

• Conduct scheduled and unscheduled ITM services in accordance with NFPA standards, UFC requirements, and manufacturer recommendations.

• Perform repairs to fire protection and mass notification systems, including addressing accidental damage caused by the contractor.

• Replace obsolete fire alarm panels in general facilities and barracks (CLINs X003 & X004), requiring prior approval and subject to funding limitations.

• Provide preventative maintenance (PM) for diesel engine-driven fire pumps, including weekly, monthly, and annual inspections, oil changes, filter replacements, and minor repairs.

• Manage Demand Maintenance Orders (DMOs) for service calls, responding within specified timeframes based on priority levels (P1, P2, P3).

• Adherence to specific ITM frequencies as defined by NFPA 25 and Technical Exhibits (TEs).

• Response times for DMOs: P1 within 24 hours, P2 within 7 days, P3 within 30 days.

• Quality control and assurance measures are critical, with performance standards outlined in the Performance Requirements Summary (PRS).

• Key performance objectives include safety measures (98%), ITM tasks (96%), fire alarm ITM (96%), system tagging (96%), DMO work reports (96%), replacement item inspections (96%), and warranty adherence (96%).

• Government Ordering Period: One (1) Base Year (01 June 2027 – 31 May 2028) and four (4) one-year option periods.

• Place of Performance: Fort Hood, Texas (Main Cantonment, West Fort Hood, North Fort Hood areas).

• Personnel Qualifications: Key personnel (Project Manager, Lead Technicians, Quality Control Inspector) require specific NICET certifications and years of experience. All technicians must meet minimum qualification standards.

• Quality Control Plan (QCP): Contractor must implement a comprehensive QCP, submitted for approval within 10 days of award.

• Safety Plan: Contractor must develop and implement a safety program and submit the plan 10 days prior to contract start.

• Security: Contractor personnel must comply with all installation security regulations, undergo checks, and may be subject to search and seizure.

• Training: Required training includes AT Level I, iWATCH, OPSEC, E-VERIFY pre-screening, and Combating Trafficking in Persons (CTIP).

• GFEBS: Personnel working within the General Fund Enterprise Business System (GFEBS) must complete required training.

• Reporting: Various reports are required, including daily QC inspection reports, accident reports, damage reports, monthly PM schedules and reports, and electronic service call work reports.

• Materials: All parts and materials must be new and meet manufacturer specifications, with exceptions requiring COR approval.

• Government Furnished Property (GFP): Workspace, office space, and basic IT equipment will be provided.

Sources Sought Notice

This notice is issued for market research purposes to identify potential sources for Fire Protection Services at Fort Hood, TX. The government is exploring options for a competitive procurement, which may include a set-aside for small businesses or full and open competition. This is not a solicitation, and no contract will be awarded based on this notice.

The anticipated work involves:

• Conducting annual inspections, testing, and repairs for fire protection systems.
• Services include fire alarm monitoring.
• Specialized services such as kitchen hood suppression and fire pump testing.
• All services must comply with United Facilities Criteria (UFC) and National Fire Protection Association (NFPA) standards.
• Further details are available in the Draft Performance Work Statement (PWS) attached.

Interested parties should submit a capabilities statement (max 10 pages) via email to shemar.a.mason.mil@army.mil by the published announcement deadline. The statement should include:

1. Firm details: Name, POC, contact info, UEI, CAGE code, small business status/certifications, and relevant NAICS code.
2. Interest in competing as a prime contractor, and any subcontracting, joint venture, or teaming plans.
3. Detailed information on previous experience with similar requirements (size, scope, complexity, timeframe, government/commercial), pertinent certifications, and ability to manage tasks of this nature and scale on Fort Hood, including subcontractor management.
4. Identification of any conditions unnecessarily restricting competition and recommendations for improvement.
5. Recommendations for improving the approach, specifications, draft PWS, or Performance Requirements Summary (PRS).

• Anticipated NAICS Code: 561621, Security Systems Services (except Locksmiths)
• Size Standard: $25 million

Responses are encouraged from small businesses in all socioeconomic categories (8(a), SDB, HUBZone, SDVOSB, WOSB) to support potential set-asides. The final contract type (set-aside or full and open) will be determined based on market research.

• Responses will not be acknowledged, and no feedback will be provided.
• Monitoring SAM.gov is the responsibility of potential offerors for any future solicitation.
• Corporate or proprietary data submitted will be protected.