Fire Suppression System Installation - BLDG 450 Grissom ARB, IN

Statement of Work (SOW) / Performance Work Statement (PWS)

To design and construct a complete and operational dry-type fire suppression system and all supporting infrastructure for Building 450, an 88' x 56' pole barn, at Grissom Air Reserve Base, Indiana.

• Design and construct a complete fire protection system for Building 450.

• Provide a complete design in sufficient detail to satisfy the SOW and enable all construction operations, including necessary studies, reports, inspections, validations, and warranty mandates.

• The contractor shall serve as the Architect-Engineer of Record.

• Compliance with National Fire Protection Association (NFPA) standards, federal codes, Department of Defense (DOD) guidelines, and Unified Facility Guide Specifications (UFGS).

• Design and construction must comply with the most recent editions of all applicable codes and standards, including but not limited to: International Building Code (IBC), Unified Facilities Criteria (UFC), National Fire Protection Association (NFPA) codes, Grissom ARB Base Standards, and Construction Contractors Guide.

• Project Location: Grissom Air Reserve Base, Indiana.

• Period of Performance: 180 calendar days from the notice to proceed.

• System Requirements: Dry-type fire suppression system, enclosed/insulated/heated utility room, new fire hydrant and Post Indicator Valve (PIV), Fire Department Connection (FDC), and an outside hose bib/faucet.

• Utility Coordination: Underground fire service main work and installation must be coordinated with Peru Utilities and installed in accordance with NFPA 24 and applicable UFC.

• General Taskings: Design preparation and submission at 60% and 100% stages, construction, project management, meetings (kickoff, bi-weekly progress, design review, final inspection), and closeout (as-built drawings, O&M manuals, warranty documentation, training).

• Government Furnished Materials and Support: Access to existing facility drawings, assistance with laydown area, and coordination of utility outages.

• Contractor Responsibilities: Security of own materials and equipment, dig permits, and hot work permits.

Form / Attachment / Pricing Sheet

This document, titled "Grissom ARB Bio Identification and Notification," outlines contractor requirements for reporting the use of toxic chemicals and radioactive materials when working at Grissom Air Reserve Base. It also specifies notification procedures for lasers.

• Contractors must provide a list of any toxic chemicals or materials to be used, including OSHA expanded standard chemicals. This list is provided starting on page 2 of the document.
• Contractors must notify the Contracting Officer prior to entering Grissom Air Reserve Base if any lasers or radioactive material will be used.
• Page 2 and subsequent pages contain a detailed crosswalk of corresponding expanded standards requirements for various chemicals, including permissible exposure limits, training, medical surveillance, and monitoring protocols.

This document is crucial for bidders to understand their obligations regarding hazardous material reporting and notification. It highlights specific chemicals and associated safety requirements that may impact project planning, safety protocols, and compliance efforts. Bidders must review the attached list of chemicals and their respective requirements to ensure full compliance with base regulations.

Form / Attachment / Pricing Sheet

This document is a Financial Institution Reference Sheet that contractors must complete and return for each financial institution where they hold a business account. It is used by the government (USAF AFRC 434 CONF/LGC) to determine contractor responsibility as part of the evaluation for solicitation number FA465425B0001, Project CTGB 162017, for the Add/Renovate Aircraft Maintenance Shop at Grissom Air Reserve Base, IN.

To be filled out by Contractor:

• Company Name
• Point of Contact (POC) Name and Phone Number

To be filled out by Financial Institution:

• Institution Name
• POC Name, Title, Phone Number, and Fax Number
• Permission for information release to USAF AFRC 434 CONF/LGC
• Average monthly balance in checking and savings (as a range)
• Amount of any current loans and lines of credit
• Information on late payments or NSF (Non-Sufficient Funds)
• Length of time the account has been with the institution
• Credit rating with the institution

Bidders must provide this completed form for each of their financial institutions. This information will be used by the government to assess the financial responsibility of the bidder as part of the overall evaluation process for this solicitation. Failure to provide this information may impact the evaluation of the bid.

Other / Unclassified

This document is a Service Contract Act (SCA) Wage Determination (WD) No. 2015-4809, Revision No. 32, dated December 3, 2025. It specifies the minimum wage rates and fringe benefits required for various occupations performing contract work in the Indiana counties of Cass, Fulton, Miami, and White.

This wage determination is crucial for bidders responding to solicitations that are subject to the Service Contract Act. It outlines the minimum labor costs that must be factored into proposals. Key information includes:

• Occupational Listings: A comprehensive list of job titles with corresponding minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and paid sick leave provisions under Executive Order 13706 ($5.09/hour or $203.60/week).
• Executive Orders: Details applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Vacation and Holidays: Outlines minimum paid vacation and holiday entitlements based on years of service.
• Conformance Process: Provides guidance on how to classify and determine wage rates for occupations not explicitly listed in the determination.

Bidders must ensure their proposed labor rates and benefits meet or exceed these requirements to be compliant.

Other / Unclassified

This document is a "General Decision Number" related to the Davis-Bacon Act, specifically "IN20260020" with an effective date of 01/02/2026. It supersedes "IN20250020". The decision outlines prevailing wage rates for various construction-related classifications in Indiana, covering specific counties and construction types (Residential).

This document is crucial for bidders on federal or federally-funded construction projects in the specified areas of Indiana. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects. Bidders must consult this document to accurately estimate labor costs and ensure compliance with federal labor standards, which are typically incorporated into solicitations and contracts.

Other / Unclassified

This document contains special clauses for construction contracts, including:

• NFC-36-204 - Disclosure of the Magnitude of Construction Projects: Requires solicitations to state the magnitude of the requirement in terms of physical characteristics and estimated price range, using specific price brackets (e.g., less than $25,000, $25,000-$100,000, etc.). The NAFI's estimate must not be disclosed.
• NFC-203-14 - Display of Hotline Poster(s): Mandates contractors to display agency fraud hotline posters in common work areas and at contract sites within the United States during contract performance, unless an exception applies. Electronic versions must be displayed on company websites if used for employee information.
• NFC-211-12 - Liquidated Damages – Construction: Specifies liquidated damages for contractor failure to complete work on time, with a daily rate for the first day and subsequent days of delay.
• NFC-222-36 - Equal Opportunity for Workers with Disabilities: Requires contractors to comply with equal opportunity requirements for individuals with disabilities and to include these terms in subcontracts.
• NFC-225-9 – Buy American–Construction Materials: Implements the Buy American Act, requiring the use of domestic construction materials unless an exception is granted. It defines "domestic construction material" and outlines the process and justification required for using foreign construction materials, including cost reasonableness, impracticability, or unavailability.
• NFC-236-22 - Design with Funding Limitations: Requires contractors to perform design services within a specified estimated construction contract price. Redesign services to meet funding limitations are required at no additional cost, unless unfavorable bids are due to conditions beyond the contractor's control.
• NFC-236-23 – Responsibility of the Architect–Engineer Contractor: Outlines the contractor's responsibility for the quality and accuracy of designs and services, and their liability for errors or deficiencies.
• NFC-236-24 - Work Oversight in Architect-Engineer Contract: States that the extent and character of the contractor's work are subject to the Contracting Officer's oversight and approval.
• NFC-236-25 – Requirements for Registration of Designers: Requires architects and engineers to be registered to practice in the relevant professional field in a U.S. state, district, or outlying area.
• NFC-236-7009 - Option for Supervision and Inspection Services: Allows the NAFI the option to direct the contractor to perform supervision and inspection services for the construction contract.
• NFC-252-2 - Clauses Incorporated by Reference: Indicates that other clauses are incorporated by reference and provides a link to access their full text.

These clauses outline critical requirements and responsibilities for construction contracts, including material sourcing (Buy American), design limitations, contractor responsibilities, and compliance with equal opportunity and fraud reporting. Bidders should pay close attention to the Buy American clause, funding limitations for design, and liquidated damages provisions when preparing their proposals.

Other / Unclassified

This document outlines the environmental requirements for contractors performing work at Grissom Air Reserve Base (GARB). It details compliance obligations with federal, state, and local regulations, as well as Air Force Instructions (AFIs/AFMANs).

• Backflow Prevention: Requires tamper/waterproof inspection tags on backflow devices, specific information on tags, and annual inspections. Contractors must provide photos, diagrams, and certification details.
• Stormwater Management: Mandates compliance with the current NPDES permit and requires a Construction Stormwater General Permit (CSGP) for land disturbance of one acre or more. This involves submitting a SWP3 and NOI to IDEM, with specific timelines for review and approval. Monitoring, reporting, and a Notice of Termination (NOT) are also required.
• Hazardous Materials (HazMat): All hazardous materials must be approved by CEV prior to being brought on base. Submissions must include Safety Data Sheets (SDSs) and estimated usage. Usage reports are required quarterly, annually, and at project completion.
• Hazardous Waste (HazWaste): Supporting data (SDSs, sample results) is needed for waste determination before manifesting. Manifests using Grissom's EPA ID require CEV signature, and return manifests must be received within 35 days.
• Pesticide Use: Requires CEV approval before application, use of DoD-approved lists or prior approval, and application by a licensed individual. DD Form 1532 must be completed and submitted.
• Air Emissions: Contractors must comply with GARB's air permit. CEV must be notified before removing, replacing, or installing emission-producing equipment. Specific details (GPS coordinates, maps, spec sheets, photos) are required for new equipment. Contractors are responsible for permit requirements and record-keeping.
• Wetlands: If project areas are undeveloped, contractors must meet Section 404 of the Clean Water Act and Section 401 Water Quality Certification requirements, including wetland delineation and obtaining permits if necessary.
• Cultural Resources & Natural Resources: Contractors must stop work and contact CEV if potential historical significance is found or if threatened/endangered species are discovered.
• Tanks: Containers 55 gallons and larger need secondary containment. Oil containers require SPCC inspections. Open secondary containment requires weekly inspections and immediate liquid removal.
• Spills: Contractors are responsible for reporting and cleaning up any fuel, oil, or hazmat releases immediately to CEV. A list of spills is required quarterly and at project completion.
• Asbestos: Contractors must comply with the asbestos management plan. Licensed inspector reports, maps, chain of custody, and sample results are required before demolition. Contractors are responsible for permits and notifications (e.g., IDEM Form 44593) for asbestos work.
• Lead-Based Paint (LBP): All buildings are designated non-priority. Contractors must comply with LBP regulations. Licenses and insurance are required for abatement activities. LBP debris may be managed as C/D waste.
• Solid Waste/Recycling: Contractors must follow the ISWMP, maximize C&D diversion (aiming for 60% AF goal), and are responsible for proper disposal and reporting.
• Fill Material: Imported fill material must be sampled and approved by CEV for contamination (VOCs, SVOCs, BTEX, PFAS/PFOA, Metals) before being brought on base.

This document is critical for any contractor bidding on opportunities at Grissom ARB, as it outlines mandatory environmental compliance measures, permitting requirements, reporting obligations, and specific procedures for handling hazardous materials, waste, emissions, and other environmental concerns. Failure to comply can result in violations, fines, and legal action.

Form / Attachment / Pricing Sheet

This document provides instructions and a QR code for pre-enrolling to request base access to Grissom Air Reserve Base. It guides individuals on how to initiate the access request process online.

• QR Code: Links to the DBIDS pre-enrollment portal (https://dbids-global-enroll.dmdc.mil/).
• Instructions: Bidders must fill out the online application, obtain a confirmation code, and provide their full legal name, requested dates of access, and business hours to the Contract Specialist/Contracting Officer.
• Required Identification: A list of acceptable forms of identification to be presented at the Visitor Center for base access is provided. These include REAL ID Driver's License, CAC, USID, Non-CAC Local or Regional DoD Credential, U.S. or Foreign Passport/Passport Card, TWIC, VHIC, Federal PIV, or Non-Federal PIV-1.

This document is crucial for any personnel requiring access to Grissom Air Reserve Base to perform work related to the opportunity. It outlines the necessary steps and required documentation for obtaining base access.

Solicitation / RFP / RFQ

This solicitation is for the design and installation of a complete fire suppression system for Building 450 at Grissom ARB, IN. This is a Non-Appropriated Funds (NAF) purchase, meaning it does not use federal tax dollars but is funded by military community sales and fees.

• Design a complete fire protection system for Building 450.

• Build and install the complete fire protection system for Building 450.

• The project involves a "Design-Build" approach.

• Contract Type: Firm Fixed Price for both design and installation.

• Period of Performance: 14 calendar days to begin performance after award, with completion within 180 calendar days.

• Estimated Value: Not explicitly stated, but the NAICS size standard is $19,000,000.00 in annual receipts.

• Proposal Submission Deadline: 08 May 2026, by 07:00 AM local time.

• Proposal Submission Location: Item 8 of the solicitation.

• Evaluation Criteria: Lowest price technically acceptable to the determined responsible and capable offeror.

• Key Deadlines:

  • Site Visit: 15 April 2026, 0900 at Grissom ARB Visitor Center.
  • Base Access Request: At least one business day prior to the site visit.
  • Solicitation Questions Due: 21 April 2026, 10:00 AM local time.

• This is a NAF purchase.

• A 20% bid bond is required with the proposal.

• Payment and Performance bonds are required for the award.

• Offerors must have a REAL ID.

• Funds are not presently available, and the Government reserves the right to cancel the solicitation.

• The Government has no obligation to reimburse offerors for any costs if the solicitation is canceled.

• Unlimited Data Rights to all drawings will be retained by the NAF Requirement Owner.

• Several attachments are referenced, including NAF Clauses, Design-Build Statement of Work, Financial Institution Reference Sheet, Grissom ARB BIO Requirements, Grissom Environmental Requirements, Base Access procedures, and Wage Determinations.