Fire Suppression System Replacement Services

SOL #: 19JA8026Q0031Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY TOKYO

WASHINGTON, DC, 20520, United States

Place of Performance

Minato-ku, JP-13, Japan

NAICS

All Other Support Services (561990)

PSC

Repair Or Alteration Of Family Housing Facilities (Z2FA)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/8df96725996d4a68804ebf9ca447e006/view

Timeline

Posted

Apr 21, 2026

Last Updated

May 7, 2026

Submission Deadline

May 28, 2026, 1:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Tokyo is soliciting quotations for Fire Suppression System Replacement Services at the Chief of Mission Residence (CMR) in Tokyo, Japan. This Request for Quotations (RFQ) seeks a responsible company to replace a non-operational fire suppression system with a locally manufactured and maintainable equivalent. The U.S. Government intends to award a Purchase Order to the technically acceptable offeror with the lowest price. Quotations are due by 10:00 a.m. Japan Standard Time on Thursday, May 28, 2026.

Scope of Work

The contractor will be responsible for the complete replacement of the existing fire suppression system. Key tasks include:

Removing old pipes and ducts.
Installing new stainless-steel ducts with fire spray heads.
Installing controllers, duct sensors, batteries, main panels, and remote switches.
Ensuring the proposed system is locally manufactured, with readily available parts, and maintainable by local professional service staff.
All work must comply with the Japan Architectural Specification Standard (JASS) and meet or exceed Japan Industrial Standard (JIS).
The contractor must provide drawings, catalog cuts, material samples, and color samples for COR approval.
A one-year warranty against defects for all completed work and supplied materials is required.

Contract & Timeline

Contract Type: Request for Quotations (RFQ) leading to a Purchase Order.
Product Service Code: Z2FA (Repair Or Alteration Of Family Housing Facilities).
Anticipated Price Range: $25,000 to $100,000.
Anticipated Schedule: 127 calendar days (including survey, material order/fabrication, and on-site work).
Work Hours: Restricted to 08:30 to 17:30, Monday through Friday, excluding weekends and U.S./Japanese holidays. No work during kitchen operations.
Set-Aside: None specified.

Submission & Evaluation

Submission Deadline: 10:00 a.m. Japan Standard Time, Thursday, May 28, 2026.
Submission Method: Electronically to OgawaraAX@state.gov. Quotations must be in English. Email size must not exceed 15MB; split into multiple emails if necessary.
Award Basis: Lowest priced, technically acceptable, responsible contractor. Discussions may be held if needed.
Evaluation Factors: Initial completeness check, technical acceptability review (including proposed work, experience, and past performance), and responsibility determination.

Important Dates & Contacts

Pre-Quotation Conference & Site Visit: Friday, May 15, 2026. Prospective quoters must contact Ayaka Ogawara via email by Wednesday, May 13, 2026, to arrange entry.
Questions Due: Tuesday, May 19, 2026, via email.
Contact: Ayaka Ogawara (OgawaraAX@state.gov, +81-3-3224-5208). After submission, quoters should contact Ayaka Ogawara by phone or email to confirm receipt.