Fire System Inspections and Services, Kodiak NWR,

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 140FS326Q0059) for commercial products and services. The acquisition is set aside for Small Business. The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25.

The solicitation outlines a requirement for "Kodiak NWR Fire Protection Service." The schedule of supplies/services details a base year and multiple option years for this service.

• Contract Type: Firm Fixed Price

• Period of Performance: The base year delivery is 06/01/2027, with a period of performance from 06/02/2026 to 06/01/2027. Option periods extend through 06/01/2031.

• Offer Due Date: 05/05/2026 at 1400 local time.

• Evaluation Factors: Quotes will be evaluated based on Technical, Past Performance, and Price. The Government will select the quote that provides the best value, considering technical capability, past performance, and price. The Government reserves the right to select other than the lowest priced offer if it provides additional benefits.

• Proposal Submission: The response shall consist of two parts: Part I - Price Proposal and Part II - Technical and/or Past Performance Information. Specific instructions are provided for each part, including page limitations for Technical/Management Approach and Key Personnel/Subcontractors.

• This acquisition is 100% set aside for Small Business.

• Offerors are urged to inspect the site where services are to be performed.

• The solicitation incorporates numerous FAR clauses by reference, covering terms and conditions, representations, certifications, and other requirements. Key clauses include those related to Service Contract Labor Standards, Buy American, and Limitations on Subcontracting.

• Electronic invoicing and payment will be processed through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is a Service Contract Act (SCA) wage determination for the State of Alaska, specifically for the areas of Aleutian Island, Bethel, Bristol Bay, Dillingham, Kenai Peninsula, Kodiak Island, Nome, North Slope, Southeast Fairb, Valdez-Cordova, Wade Hampton, and Yukon-Koyukuk. It establishes the minimum wage rates and fringe benefits required for various occupations under contracts subject to the SCA.

• Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, categorized by occupational groups (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Fringe Benefits: Details required Health & Welfare benefits ($5.55 per hour or $222.00 per week) and specific provisions related to Executive Order 13706 ($5.09 per hour or $203.60 per week).
• Vacation and Holidays: Outlines paid vacation accrual based on years of service and a minimum of twelve paid holidays per year.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Hazardous Pay Differential: Specifies an 8% differential for high hazard work and a 4% differential for low hazard work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Details requirements for furnishing and maintaining uniforms, including reimbursement for cleaning if applicable.
• Conformance Process: Explains the process for contractors to request additional classifications and wage rates not listed in the determination.

This wage determination is critical for bidders to accurately estimate labor costs for any contract that falls under the Service Contract Act in the specified regions of Alaska. Bidders must ensure their proposed wages and benefits meet or exceed these minimum requirements to be compliant.

Form / Attachment / Pricing Sheet

This document is a Quote Schedule for the "Hazardous Fuels Fire System Inspections and Services, Kodiak NWR, AK" opportunity. It outlines the pricing structure for services required over a base year and four option years.

• Base Year (6/02/2026 – 6/01/2027): Includes services for Visitor Center, Headquarters Building, and Triplex Apartment, along with Fire Extinguisher Inspections and Annual Emergency 24 Monitoring.
• Option Years 1-4 (6/02/2027 – 6/01/2031): Each option year mirrors the services offered in the Base Year.
• Quantities (Qty): Specified for each service item (e.g., 1 for building services, 12 months for monitoring).
• Unit Price & Total: Fields for bidders to enter their pricing.
• Inclusivity: Unit prices are stated to be inclusive of all supplies and materials needed to complete the work per the Performance Work Statement (PWS).

This schedule is critical for bidders to understand the scope of services and to prepare their pricing proposals. Bidders must fill in the Unit Price and Total for each line item for both the base year and all option years. The quantity for "Fire Extinguisher Inspections" in Option Year 4 is noted as "12 fire extinguishers" in parentheses, suggesting a specific quantity for that item.

Form / Attachment / Pricing Sheet

This document is a mandatory questionnaire for bidders to provide information regarding their company's experience, personnel, and past performance. It must be completed and submitted with the proposal to ensure compliance with the solicitation.

• Company Information: Name, Unique Entity ID (UEI), address, Point of Contact (POC) details.
• Experience: Years of experience in services, contracting (prime/sub), and specifically with Federal Government Contracts.
• Past Performance: Details on whether the company has failed to complete work, with reasons if applicable.
• Personnel: Information on key personnel availability, minimum/maximum employees, whether employees are on payroll, and anticipated number of employees for this project.
• Subcontractor Information: If applicable, details of any subcontractors to be used.
• Employee Experience: Present position/title and years of experience for each employee performing the work.
• References: Three (3) contract references completed within the past three (3) years, similar in size and complexity to the Scope of Work. Preference is given to Government contracts. For each reference, provide:
  • Agency or Company Name
  • Contract Number (if applicable)
  • Total Contract Value
  • POC Name, Phone, and Email
  • Contract Start and End Date
  • Detailed Scope of Project
• Certification: A statement certifying the completeness and correctness of the provided information.

This form is critical for bidders to demonstrate their qualifications and past performance. Failure to provide complete and accurate information as requested in this questionnaire may result in non-compliance with the solicitation requirements. Bidders must ensure they can provide detailed and relevant past performance references that align with the opportunity's scope and complexity.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide annual inspection and testing of fire alarm and fire suppression systems, as well as annual inspection of fire extinguishers, for various facilities at the Kodiak National Wildlife Refuge (NWR) Headquarters and Visitor Center.

• Annual Services for Visitor Center:

  • Fire alarm inspection and testing
  • Fire sprinkler inspection and testing
  • 12 months of monitoring service via cell dialer (currently E-24).

• Annual Services for Headquarters Building:

  • Fire alarm inspection and testing.

• Annual Services for Triplex Apartment:

  • Fire alarm inspection and testing
  • Fire sprinkler inspection and testing.

• Fire Extinguisher Inspections:

  • Performed on all 42 extinguishers located in Headquarters, Maintenance Shop, Triplex, five Housing Units, Hangar, and Visitor Center.

• Debriefing: Provide a summary debriefing to the designated Point of Contact regarding passing and failing systems.

• All work must be performed in accordance with National Fire Protection Association (NFPA), International Fire Code (IFC), State and Local codes and Regulations.

• Inspection reports must include the date of inspection, results, and be on Company letterhead.

• Period of Performance: Base Year: 06/02/2026 – 06/01/2027, with four 1-year option periods extending through 06/01/2031.

• Place of Performance: Kodiak National Wildlife Refuge (NWR) Headquarters and Visitor Center, Kodiak, AK.

• Experience: Contractor must demonstrate a minimum of 5 years of experience providing similar services throughout Alaska and for Government Agencies.

• Licensing/Certification: Contractor must provide documentation of license/certification to perform the scope of work.

• Work Hours: Monday-Friday, 0700-1700, excluding Federal Holidays. Building access outside these hours is not guaranteed.

• Scheduling: Site visits must be scheduled with refuge staff at least 1 week in advance.

• Costs: Contractor is responsible for all associated costs, including labor, equipment, travel, per diem, lodging, and transportation.

• Government Furnished Equipment: None.