Fire Training Facilities Maintenance

Sources Sought Notice

This notice is for informational and planning purposes only to gauge industry interest and capabilities for comprehensive inspection, testing, maintenance, and repair services for fire training facilities at Langley AFB, Virginia. These facilities include the Large Frame (LF) and Small Frame (SF) Aircraft Fire Training Facilities (AFTF), and the Structural Fire Training Facility (SFTF).

• Provide all supplies, equipment, and qualified personnel to ensure facilities remain serviceable and operationally effective.

• Work must comply with specific Air Force Technical Orders, NFPA 1403, AWS D1.1, and other applicable manufacturer and government guidelines.

• Any work on gas piping or related equipment must be performed by a qualified contractor.

• Anticipated award date: on or about April 30, 2026.

• Anticipated Request for Quote (RFQ) release date: on or about April 15, 2026.

• NAICS Code: 541350 (Building Inspection Services) with a size standard of $11.5M.

• This is NOT a formal Request for Quote; no contract will result from this notice.

• Interested parties must submit a capabilities package (max 8 pages) by April 10, 2026, 2:00 p.m. Eastern Time.

• Submissions should address specific questions regarding intent to propose, experience, technical/financial abilities, subcontract management, and small business status.

• Responses should be sent to Vanity Wright (vanity.wright@us.af.mil) and Lester Yearwood (lester.yearwood.1@us.af.mil).

• The Government will provide email confirmation of receipt.

• Interested parties must be registered in SAM.gov under NAICS 541350.

• The Government is seeking information to determine if the requirement should be competed or set aside.

• A draft Performance Work Statement (PWS) is posted with this notice.

• All information submitted will be protected as Source Selection Sensitive Information.

• Interested parties are responsible for monitoring SAM.gov for subsequent postings.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for maintaining the Fire Training Facilities at Langley Air Force Base, Virginia. The goal is to ensure the serviceability and prevent deterioration of the operational effectiveness of both Large Frame (LF) and Small Frame (SF) Aircraft Fire Training Facilities (AFTF) and the Structural Fire Training Facility (SFTF).

• Provide all necessary supplies, materials, tools, equipment, and labor for inspection, testing, maintenance, and repair of the fire training facilities.

• Comply with Air Force Technical Order (T.O.) 35E 1-2-13-1, NFPA 1403, AWS D1.1, manufacturer recommendations, and applicable local, state, and federal guidelines.

• Perform semi-annual inspections (no more than 240 days apart) for AFTFs and SFTFs, including minor maintenance at the end of each inspection visit.

• Conduct annual structural integrity inspections for AFTFs and SFTFs, with a professional engineer inspection every two years for SFTFs.

• Inspect and repair High Density Poly Ethylene (HDPE) liners in the AFTF burn area and trench.

• Replace cutout panels, inspect and maintain compressed air systems, and perform regulator adjustments.

• Address routine maintenance and repairs, including high-use and expendable items.

• Obtain QAP/CO approval for specific repairs, including welds and HDPE liner repairs.

• Semi-annual inspections for AFTFs and SFTFs.

• Annual structural integrity inspections.

• Specific maintenance tasks as detailed in T.O. 35E1-2-13-1 and manufacturer recommendations.

• Performance will be evaluated based on the Services Summary (SS) table, with remedies for deficiencies including re-performance within 8 hours of notification.

• Location: Langley Air Force Base, Joint Base Langley-Eustis, VA.

• Hours of Operation: Monday-Friday, 0730-1630 EST, excluding federal holidays. Off-hours services require coordination.

• Contractor personnel must be fluent in English.

• A Contract Manager and alternate must be provided.

• Contractor personnel must maintain professional appearance and identification.

• Compliance with security requirements, including base access passes.

• Adherence to environmental management policies.

• No government-furnished property is provided, except for electricity, water, and sewage services.

• Government will provide police, fire, and ambulance services (cost reimbursement for ambulance).