Firm-Fixed Price, Commercial Item, Purchase Order to provide Dental Equipment Repair Services for the Dental Department at Rosebud IHS, Rosebud, South Dakota.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS) is conducting a Sources Sought (IHS-SS-26-1525373) to identify Indian Economic Enterprises (IEE) capable of providing Dental Equipment Repair and Preventative Maintenance Services for the Dental Department at Rosebud IHS, Rosebud, South Dakota. This market research aims to inform a potential future firm-fixed-price contract. Responses are due May 28, 2026, at 11:00 a.m. Central Time.
Purpose & Context
This notice is for informational and planning purposes only, serving as market research to determine the availability of IEEs. It is not a solicitation, and no contract will be awarded based on responses. The Rosebud IHS mission is to provide quality healthcare, requiring reliable dental equipment. The information gathered will help determine the appropriate acquisition method, including potential set-asides.
Scope of Work
The anticipated requirement is for a non-personal service contract to provide annual preventative maintenance and emergency repair services for dental equipment. This includes:
- Annual preventative maintenance on all dental equipment, performed per the Statement of Work (SOW).
- Preventive Maintenance Repair (PMR) services annually or at 1500 hours upon request.
- Emergency repair services to prevent service interruptions to patient care. Specific equipment includes 8 Adec dental chairs (Model 511), 8 Adec delivery units (Models 532 & 545), 1 RamVac Bison dental vacuum system, and 1 Osprey Dental Compressor. Tasks involve replacing components, checking pressures, inspecting systems, and ensuring operational safety.
Contract Details
- Opportunity Type: Sources Sought (anticipates a Firm-Fixed Price, non-personal service contract).
- Anticipated NAICS: 339114, Dental Equipment and Supplies Manufacturing.
- Period of Performance: A Base Year (August 1, 2026, to July 31, 2027) plus four (4) Option Years, extending potentially through July 31, 2031.
- Place of Performance: Rosebud IHS, 400 Soldier Creek Dr., Rosebud, SD 57570.
- Set-Aside: Market research specifically targets Indian Economic Enterprises (IEE) to determine potential future set-aside opportunities.
- Payment: All payments will be processed via the Invoice Processing Platform (IPP.gov).
- Government Furnished: The government will provide the dental equipment to be serviced.
Submission & Deadlines
- Response Due: May 28, 2026, 11:00 a.m. Central Time.
- Submission Instructions: Interested parties shall submit capability statements via email to Jarrod Cole, Purchasing Agent, at jarrod.cole@ihs.gov. The subject line must include "Sources Sought Number IHS-SS-26-1525373".
- Point of Contact: Jarrod Cole, jarrod.cole@ihs.gov.
- Published Date: May 13, 2026.
Additional Notes
Respondents must adhere to all official Health Insurance Portability and Accountability Act (HIPAA), Privacy Act of 1974, and other pertinent Federal regulations. No proprietary, classified, confidential, or sensitive information should be included in responses.