Fitness for Duty / Independent Medical Examinations

Questions & Answers / Clarifications

This document contains questions submitted by potential vendors and the Government's responses, clarifying aspects of a potential solicitation related to Fitness for Duty Independent Medical Examinations.

• Vendor Information Request (Q1): Vendors are asked to provide company details including name, address, UEI, POC, business size, relevant contract numbers (GSA, GWAC, DHS), and potential subcontractors.
• Capabilities Statement (Q2): Vendors are requested to submit a 2-page capabilities statement addressing nationwide coverage and experience in developing and delivering Fitness for Duty Independent Medical Examinations.
• Labor Categories & Qualifications (Q3): Vendors should recommend labor categories for the work and specify minimum qualifications for staffing.
• ROM Cost Estimate (Q4): Vendors must provide a Rough Order of Magnitude (ROM) cost estimate, including cost per examination, per hour, and/or total cost.
• Contract Type Preference (Q5): The Government prefers Firm-Fixed Pricing. Vendors should advise if a fixed unit price (FUP) contract is recommended for these services and provide a ROM for a unit price per examination.
• SOW Questions/Concerns (Q6): Vendors are invited to submit any questions, suggestions, or concerns regarding the draft Statement of Work (SOW).
• Evaluation Factors (Q7): Vendors should recommend meaningful technical evaluation factors for a potential solicitation based on the draft SOW.
• Scheduling Timeframe (Q8): Vendors should provide their expected scheduling timeframe for examinations as required by the draft SOW.

This Q&A document provides critical information for vendors to prepare their responses, including specific data requirements, submission formats, and insights into the government's expectations regarding cost, labor, and technical capabilities. It directly informs proposal development and understanding of the SOW.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide independent medical examinations (IMEs) for Transportation Security Administration (TSA) employees to determine their fitness for duty, ensuring they meet the medical and psychological requirements for their positions.

• Conduct IMEs, including scheduling evaluations and providing nursing support.

• Physicians specializing in relevant medical fields or psychologists will perform examinations.

• IMEs are fixed-price and include a thorough review of medical records, scheduling, nursing support, the examination itself, and a comprehensive report.

• Request and collect past medical treatment records (if not provided by TSA).

• Transfer records to the IME examiner.

• Coordinate the IME process and final report with the Government.

• Store permanent medical records for three months after sharing with TSA.

• Obtain prior approval from the Contracting Officer for any additional physician or psychologist time beyond the scope.

• The final IME report will include:

  1. A list of medical records reviewed.
  2. Diagnosis, current severity, and prognosis of the condition with detailed explanation.
  3. A statement on the employee's ability to perform essential duties, with detailed explanation.
  4. Recommended restrictions or limitations for performing essential duties, with detailed explanation.
  5. Responses to any additional questions from the IME requester.

• The service includes scheduling for medical screening, nursing support, and a final IME report with a fitness for duty recommendation.

Not specified in the document.

• Examinations must be consistent with TSA medical guidelines.
• The service requires specialists such as Orthopedics, Internal Medicine, Cardiology, Neurology, Ophthalmology, Psychology, General Psychiatry, or Functional Capacity Evaluation by a Physical Therapist, as needed.
• TSA will provide all medical records to the contractor.