Flagpole Installation Services and Materials

Amendment / Modification

This amendment provides Questions and Answers related to the solicitation.

• The "List of Contract Documents, Exhibits, or Attachments" section has been updated.
• A new attachment, "Question and Answer," dated May 27, 2026, has been added.
• The "Question and Answers" document page count has changed from none to 3 pages.

This amendment does not appear to modify proposal deadlines or submission requirements, but bidders should review the newly added "Question and Answer" document for any clarifications that may impact their proposals.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Flagpole Installation Services and Materials at JIATFS (Joint Interagency Task Force South) in Key West, FL. The project involves furnishing and installing two new approximately 30-foot commercial-grade aluminum flagpoles, matching existing ones in material, finish, and style, including foundations and external halyard systems.

• Furnish and deliver two (2) new approximately 30-foot commercial-grade, tapered aluminum flagpoles with satin finish, matching existing flagpoles.

• Install external halyard systems on each flagpole.

• Provide and install galvanized steel ground sleeves and pour 3000 PSI concrete foundations for each flagpole.

• Perform exploratory digs to verify construction methods and mark underground utilities.

• Restore disturbed areas, including seeding and haying.

• Conduct operational tests of the new flagpoles.

• Provide manufacturer specifications, shop drawings, a project execution plan, and a schedule/milestone plan.

• Provide a signed statement acknowledging adherence to UFC, OSHA, local/state building codes, and JIATFS background clearance requirements.

• Provide an unconditional one-year warranty on materials and workmanship.

• Pricing Arrangement: Firm Fixed Price.

• Period of Performance: No later than five (5) business days after contract award, not to exceed 180 days.

• Site Visit: Tuesday, May 19, 2026, at 09:30 hours (EST) at JIATFS Truman Annex, Key West, FL 33040. Limit of two attendees per firm. Information for attendance must be emailed by Monday, May 11, 2026, 08:00 Hours (EST).

• Offer Due Date: June 3, 2026, 08:00 AM Local Time.

• Submission Method: Electronic offers via email to Sonia.m.boppell.civ@mail.mil.

• Basis of Award: Lowest Price Technically Acceptable (LPTA). Quotes will be ranked by price, and the lowest-priced technically acceptable quote will be selected.

• Technical Acceptability: Requires meeting all specifications in the PWS, including detailed submittals for flagpoles, foundations, installation, and a project execution plan.

• Questions Cut-off: May 20, 2026, 14:00 Hours (EST). Responses will be posted on SAM.gov.

• This acquisition is set aside for Small Business.

• NAICS Code: 238990 (All Other Nonresidential Building Construction).

• Size Standard: 500 employees.

• Quotes will not be accepted from third-party agencies or brokers.

• Payment will be made via MASTERCARD Government Purchase Card, with invoices submitted via Wide Area Workflow (WAWF) preferred.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation W912PX-26-Q-A005, concerning the procurement of flagpoles.

• Flagpole Pictures: The government will provide pictures of existing flagpoles by the close of business on May 22, 2026, to assist in sourcing a direct match.
• Model Numbers: Previous order information and visible markings for the existing flagpoles could not be found.
• Permits: City or County permits are not required. However, a dig permit from the Naval Air Station Key West Public Works Department (PWD) is necessary, which may involve Ground Penetrating Radar (GPR) locates.
• Site Visit: A site visit was conducted on May 19, 2026. No additional site visits will be scheduled.
• Flagpole Specifications: Pictures provided show a 33' long, aluminum flagpole with a 5" diameter. The required flagpoles are 24' long, with approximately 4' to be encased in a concrete sleeve. Contractors must field verify dimensions before ordering.

This Q&A document clarifies requirements and provides additional details relevant to the flagpole installation project, potentially impacting contractor planning and material sourcing. No changes to due dates or submission rules were indicated.

Solicitation

This solicitation, W912PX26QA0050001, is for Flagpole Installation Services and Materials at JIATFS (Joint Interagency Task Force South). The government is procuring the furnishing and installation of two new approximately 30-foot commercial-grade, tapered aluminum flagpoles with a satin finish, matching existing flagpoles in material, finish, and style.

• Furnish and install two (2) new approximately 30-foot flagpoles.

• Flagpoles must be commercial-grade, tapered aluminum with a satin finish, matching existing flagpoles.

• Includes all hardware and finishes as specified in the Statement of Work (SOW).

• Provide and install external halyard systems on each flagpole.

• Provide and install galvanized steel ground sleeves and pour 3000 PSI concrete foundations.

• Perform utility locating, exploratory digs, and site preparation.

• Restore disturbed areas, including seeding and haying.

• Remove all debris from the site.

• Conduct operational tests of new flagpoles.

• Obtain all necessary permits.

• Contract Type: Firm Fixed Price.

• Period of Performance: No later than five (5) business days after contract award, not to exceed 180 days.

• Estimated Value: Not specified.

• Offer Due Date: 03 June 2026, 08:00 AM Local Time.

• Submission Method: Electronic offers via email to Sonia.m.boppell.civ@mail.mil.

• Basis of Award: Lowest Price Technically Acceptable (LPTA).

• Technical Acceptability: Defined as meeting all specifications in the Performance Work Statement. Proposals must address each specification and deliverable.

• Evaluation Factors: Technical Proposal (Acceptable/Unacceptable) and Price.

• Key Deadlines:

  • Site Visit: Tuesday, May 19, 2026, 09:30 hours (EST).
  • Questions Cut-off: 20 May 2026, 14:00 Hours (EST).

• This acquisition is set aside for Small Business.

• North American Industry Classification Standard (NAICS): 238990, Size Standard: 500.

• A site visit is scheduled for May 19, 2026. Interested firms may attend with a limit of two attendees per firm. Information for site visit access must be submitted by May 11, 2026.

• Vendors must submit a written Technical Proposal demonstrating a thorough understanding of the requirements.

• Quotes will not be accepted from third-party agencies or brokers.

• Payment will be made via MASTERCARD Government Purchase Card.

Solicitation / RFP / RFQ

This solicitation is for the furnishing and delivery of two (2) new approximately 30-foot, commercial-grade, tapered aluminum flagpoles with satin finish, matching existing flagpoles in material, finish, and style. The work includes installation, foundations, external halyard systems, and associated materials at JIATFS Truman Annex, Key West, FL.

• Furnish and deliver two (2) new 30-foot flagpoles.

• Match existing flagpoles in material, finish, and style.

• Install external halyard systems.

• Provide and install galvanized steel ground sleeves and pour 3000 PSI concrete foundations.

• Perform exploratory digs and site preparation.

• Restore disturbed areas, including seeding and haying.

• All work must adhere to Unified Facilities Criteria (UFC), OSHA, and applicable local, state, and federal codes.

• Deliverables include the two flagpoles, installed and operational.

• Contract type: Firm Fixed Price.

• Period of Performance: Starts no later than five (5) business days after contract award and shall not exceed 180 days.

• Estimated Value: Not explicitly stated, but the solicitation number W912PX26-Q-A005 suggests a Request for Quotation (RFQ).

• Submission Method: Electronic offers via email to Sonia.m.boppell.civ@mail.mil.

• Closing Date: 03 June 2026, 08:00 AM local time.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Technical proposals will be evaluated on a Pass/Fail (Acceptable/Unacceptable) basis. Only technically acceptable proposals will be considered for award based on price.

• Key Deadlines:

  • Site Visit: Tuesday, May 19, 2026, 09:30 hours (EST).
  • Questions Due: May 20, 2026, 14:00 Hours (EST).
  • Attendee Information for Site Visit Due: Monday, May 11, 2026, 08:00 Hours (EST).

• This acquisition is set aside for Small Business.

• NAICS Code: 238110 (Foundation, Structure, and Building Exterior Contractors).

• Size Standard: 500 employees.

• A site visit is scheduled for May 19, 2026.

• Vendors must submit technical proposals demonstrating a thorough understanding of requirements.

• Quotes will not be accepted from third-party agencies or brokers.

• Payment will be made via MASTERCARD Government Purchase Card.

• A one-year warranty on materials and workmanship is required.

Other / Unclassified

This document is a presentation titled "Flagpole in the Circle." It appears to be introductory or informational, with the title repeated on the first slide.

This document does not contain specific requirements, solicitations, or instructions relevant to a bidder's response. Its relevance to the opportunity is unclear based on the provided content.