Flanges

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for commercial items, prepared in accordance with FAR Part 12 and Simplified Acquisition Procedures (FAR Part 13). It serves as the sole solicitation, and no paper copies will be issued. The procurement is for slip-on flanges (Item # 0001) and associated data requirements (Item # 0002), to be provided to the Portsmouth Naval Shipyard. The requirement is processed as a 100% Small Business Set-Aside.

• Item 0001: 15 units of Slip-on Flange, with specifications detailed in Attachment 1.

• Item 0002: Data Requirements for CLIN 0001, including a Certificate of Compliance (Exhibit A, SEQ A001) and a Certification/Data Report (Exhibit A, SEQ A002).

• Descriptive literature is required to demonstrate how quotations meet specifications; failure to provide may result in technical unacceptability.

• Place of Manufacture/Country of Origin is required.

• The contract type, period of performance, and estimated value are not explicitly stated in this document.

• Submission: Offerors must complete and submit the "26Q5041 RFQ" found in the Attachment Section. Quotations are to be submitted via email to robert.dowdle@dla.mil and DLA-KME-QUOTATIONS@DLA.MIL.

• Evaluation: Criteria is Lowest Price Technically Acceptable (LPTA). Vendor responsibility will be determined using PPIRS and in accordance with FAR 9.104.

• Deadline: The announcement closes on Tuesday, 12 May, 2026, at 5:00 PM EDT.

• Required Information in Quote: Price(s), FOB point, Cage Code, point of contact, name and phone number, GSA contract number (if applicable), business size under NAICS Code, and preferred payment method (GCPC or WAWF).

• This requirement is a 100% Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM) database.

• Small business joint ventures must submit required representations.

• If not the actual manufacturer, Manufacturer's Name, Location, and Business Size must be provided.

• Drawings are available upon request with a valid DD Form 2345 and signed security agreement.

• Applicable FAR and DFARS clauses and provisions are listed, with some requiring review in attachments.

• Payment terms are Net 30 Days AFTER acceptance of material.

Form / Attachment / Pricing Sheet

This document appears to be an attachment or a section of a larger solicitation, detailing specific requirements for an item. It outlines the item's description, stock number, and relevant clauses and exhibits.

• Item Name: 5 INCH IPS SLIP ON FLANGE
• Description (C.1): 5 INCH IPS SLIP-ON FLANGE, CARBON STEEL, MIL-S-22698, GRADE EH-36.
• Exhibits Referenced:
  • Exhibit "A" Seq A001: CDRL DI-MISC-81356A (Certificate of Compliance).
  • Exhibit "A" Seq. A002: CDRL DI-MISC-80678 (Certification / Data Report).
• Standard Clauses:
  • C500 (Mercury Exclusion)
  • C524 (Marking & Certification Requirements)
• Commercial Practice (D2.2): Standard commercial practice for commercial packaging applies.
• Inspection Requirements (Section E): Includes PNS STANDARD FAR 52.246-1 CLAUSE (CONTRACTOR INSPECTION REQUIREMENTS), E-2 (INSPECTION & ACCEPTANCE - DESTINATION), and E504 (NOTICE OF CONSTRUCTIVE ACCEPTANCE PERIOD).
• Material Type (Section G): NON LEVEL-1 MAT'L

This document provides critical details for bidders regarding the specific item being procured, including material specifications, required certifications, compliance clauses, inspection procedures, and packaging standards. Bidders must ensure their proposed product meets all these specifications and that they can comply with the stated requirements and clauses.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) detailing data items required from the contractor. It specifies the format, content, and submission requirements for two data items: A001 (Certificate of Compliance) and A002 (Chemical & Mechanical Certification).

• Data Item A001 (Certificate of Compliance): Requires submission of compliance documentation as described in DI-MISC-81356A. Submission is required "With Material" and is to be distributed to Requiring Office CODE 245. One copy is required for reproduction.
• Data Item A002 (Chemical & Mechanical Certification): Requires submission of actual test results for all chemical and mechanical tests as per the specification, in quantitative units. This certification is also required "With Material" and to be distributed to Requiring Office CODE 245, with one copy for reproduction. Specific remarks clarify that certain paragraphs of DI-MISC-80678 do not apply, and fastener testing requirements are detailed.

This CDRL outlines critical data deliverables that bidders must be prepared to provide. Understanding these requirements, including the specific data item numbers, authorities, and submission formats, is essential for accurate proposal preparation and contract fulfillment. Bidders should pay close attention to the remarks for each data item, as they contain specific instructions and exceptions.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for "Slip on Flange" (Item 0001) and associated Data Requirements (Item 0002). Prices are requested FOB Destination.

• Item 0001: Slip on Flange, Quantity 15 EA. Specifications are detailed in Attachment 1.

• Item 0002: Data Requirements for CLIN 0001, Quantity 1 SE. This includes Certificate of Compliance (Exhibit A, SEQ A001) and Certification / Data Report (Exhibit A, SEQ A002).

• Required Delivery Date (RDD): 7/27/2026. Offers must meet or exceed this date to be considered responsive.

• Inspection: Final Inspection at Destination.

• Buy American Act applies if the value is > $10,000.00.

• DFARS Buy American Act - Free Trade Agreements may apply if > $25,000.00.

• Set Aside: 100% Small Business Set Aside (SBSA).

• Contract Type: Not explicitly stated, but implied to be a firm-fixed-price award based on "Lowest Price Technically Acceptable" criteria.

• Period of Performance: Not explicitly stated, but delivery is expected by 7/27/2026.

• Quote Due Date: 5/12/2026, 5:00 PM EST.

• Submission Instructions: Please fill out the form completely. Registration in SAM is required. Send quotes to DLA-KME-QUOTATIONS@DLA.MIL.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Technical submissions must meet minimum requirements to be considered.

• Award: Government anticipates making a single award (all or none) unless otherwise indicated.

• Discussions: The Government intends to make an award without discussions.

• 100% Small Business Set Aside (SBSA).

• Offerors must be registered in the System for Award Management (SAM).

• NIST SP 800-171 DoD Assessment: Offerors required to implement NIST SP 800-171 must have a current assessment (not more than 3 years old) posted in SPRS or submit a Basic Assessment.

• Fill-in items are highlighted in yellow.

• Payment Terms: Net 30 AFTER material inspection and acceptance. Government Purchase Card (GPC) or Wide Area Workflow (WAWF) are accepted payment methods.

Other / Unclassified

This document contains a collection of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions. These clauses cover a wide range of topics, including:

• Security Prohibitions and Exclusions: Clauses related to restrictions on telecommunications equipment, services, and entities connected to covered foreign countries (e.g., China), as well as prohibitions related to Sudan and Iran.
• Small Business Program Representations: Provisions for offerors to represent their status as small businesses, including specific categories like small disadvantaged, women-owned, service-disabled veteran-owned, and HUBZone small businesses.
• Payment Instructions: Details on Wide Area Workflow (WAWF) for electronic invoicing and payment requests, including specific instructions for different payment types and routing data.
• Procurement Notes: Various notes related to manufacturing phase-outs, supply chain traceability, unused government surplus property, correction of nonconforming packaging, additive manufacturing, and evaluation factors for specific item types.
• Disputes and Protests: Clauses outlining procedures for alternative dispute resolution (ADR) and agency-level protests.

This document is crucial for potential bidders as it outlines the mandatory legal, regulatory, and procedural requirements that will govern any contract awarded. Bidders must understand and comply with these clauses, particularly those related to:

• Prohibited Technologies and Entities: Ensuring their offers do not include prohibited telecommunications equipment or services, or engage in restricted business operations in certain countries.
• Small Business Status: Accurately representing their small business status and meeting any associated requirements for set-aside contracts.
• Invoicing and Payment: Adhering to the specified electronic invoicing and payment procedures through WAWF.
• Product Compliance: Understanding requirements for supply chain traceability, handling of surplus property, and any restrictions on manufacturing processes like additive manufacturing.
• Contract Administration: Familiarizing themselves with dispute resolution and protest procedures.

Form / Attachment / Pricing Sheet

This document is a "Security Agreement for Protection of Naval Nuclear Propulsion Information." It outlines the terms and conditions for handling sensitive information provided as part of RFQ SPMYM326Q5040. It requires the undersigned to acknowledge that specifications and documents containing sensitive information will be used solely for preparing quotations or processing orders.

• Acknowledgment of receipt of sensitive specifications and documents.
• Restriction on transmission of information outside the company or to foreign nationals.
• Requirement for surveillance and secure maintenance of specifications and documents.
• Prohibition of copying specifications and documents unless permitted by the Contracting Officer.
• Requirement to return all specifications and documents to the Portsmouth Naval Shipyard upon contract completion.
• Signature, typed name & title, company name, and address fields for acknowledgment.
• Enclosure: DD Form 2345.

Bidders must understand and agree to these security stipulations to handle sensitive information related to the opportunity. This agreement is likely a prerequisite for receiving or working with classified or sensitive data associated with the RFQ.