Fleet Management System (Software Solution)
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
Brookhaven Science Associates, LLC (BSA), on behalf of the Department of Energy, is conducting market research through a Sources Sought Notice to identify qualified vendors capable of providing a cloud-based fleet management system. This system will support the management, compliance, and reporting for a fleet of approximately 600-700 vehicles and equipment assets at Upton, NY. Responses are due by April 15, 2026.
Scope of Work
BSA is seeking a Software-as-a-Service (SaaS) platform that offers an integrated, centralized system for comprehensive fleet operations. Key capabilities required include:
- Centralized asset lifecycle management for vehicles and equipment.
- Work order management and preventive maintenance scheduling (time and mileage-based).
- Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability.
- Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation.
- Real-time reporting and analytics covering maintenance costs, fuel usage, and asset utilization.
- Integration with telematics (GPS-based systems) and fuel management systems.
- Cloud-based architecture with role-based access and real-time data availability.
Contract & Timeline
- Type: Sources Sought / Market Research
- Set-Aside: None specified
- Response Due: April 15, 2026, 05:00 PM ET
- Published: April 1, 2026
Evaluation
This notice is for informational and planning purposes only. Responses will be used to identify qualified vendors and assess industry capabilities to meet the described requirements.
Additional Notes
This is not a request for proposals or a solicitation. Interested vendors are invited to submit capability statements demonstrating their ability to fulfill the outlined requirements.