Flooring Replacement Services (Chapel, BLDG 15, BLDG 30), Gulf Coast Veterans Health Care System, Engineering Service, 400 Veterans Avenue, Biloxi, MS 39531

Form / Attachment / Pricing Sheet

This document is a form for requesting clarification or asking questions regarding a solicitation. It provides a structured format for bidders to submit their inquiries to the government.

• The form includes sections for referencing the SOW (Statement of Work), posing specific questions, and providing answers.
• It appears to be a template for submitting questions, with numbered fields for multiple inquiries.

Bidders should use this form to submit any questions they have about the solicitation requirements, scope, or other aspects of the opportunity. This ensures that questions are submitted in a standardized format, facilitating clear communication and timely responses from the government.

Form / Attachment / Pricing Sheet

This document is a wayfinding map for the Gulf Coast Veterans Health Care System - Biloxi Facility, effective November 2015. It provides a visual guide to the locations of various departments, clinics, and services within the facility across multiple floors.

• First Floor: Lists Community Living Center Houses, Primary Care Clinics, Surgery, Inpatient Care, Mental Health, Laundry, Prosthetics, and administrative areas. It also indicates parking locations and entrances.
• Second Floor: Details Specialty Clinics, Surgery Clinics, Medicine Clinics, and diagnostic services like Cardiology, EKG, X-Ray, and Ultrasound.
• Third Floor: Shows areas designated as 'Closed for Construction' and includes services like Audiology, Speech Pathology, Urology, and ENT.
• Fourth Floor: Also indicates 'Closed for Construction' areas and lists the Inpatient Acute Medical/Surgical Unit, ICU, and pre-endoscopy check-in.
• General Information: Includes contact numbers, website, and a note about potential changes to office locations.

This map is relevant to bidders by providing a clear understanding of the physical layout and departmental organization of the Biloxi VA facility. This can be crucial for understanding the scope of services, logistical considerations for any potential contract work, and the general operational environment of the healthcare system.

Form / Attachment / Pricing Sheet

This document is the VAAR Clause 852.219-75, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)". It requires offerors to certify their compliance with subcontracting limitations.

• Services: Contractors must not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction: Contractors must not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Special Trade Construction: Contractors must not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification as part of their bid, quotation, or proposal.
• Consequences: Failure to provide the certification will result in the offer being deemed ineligible for award. False certifications are subject to criminal, civil, or administrative penalties.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance upon request.

This is a mandatory certification for all offerors. Failure to complete and submit this form correctly will lead to disqualification. Bidders must understand the subcontracting limitations for their specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Other / Unclassified

This document provides instructions and details for a mandatory site visit related to the "Flooring Replacement Services (Chapel, Building 15, and Building 30)" acquisition at the Gulf Coast Veterans Healthcare System in Biloxi, MS.

Potential bidders should note the following key details for the site visit:

• Date: Wednesday, April 1st, 2026
• Time: 1330 hours (1:30 PM) Local Time (Central Time)
• Duration: Approximately 1.5 to 2 hours
• Location: Biloxi, MS VA Medical Center, 400 Veterans Avenue, Chapel, Building 15, and Building 30.
• Meeting Point: Main Entrance Lobby, Pick Up and Drop Off Area (near valet parking, across from Building 3).
• RSVP: Required no later than Tuesday, March 31st by 14:00 hours (2:00 PM) Central Time to Bobby Smith Jr. (bobby.smith@va.gov) with a copy to C. Robert Oravetz (christopher.oravetz@va.gov).
• Attendees: Maximum of two representatives per company.
• Purpose: For viewing areas involved with the acquisition; solicitation questions will NOT be answered during the visit.
• Important Notes:
  • Attendance is not mandatory but provides a "first hand" look at the site.
  • Inability to attend does not excuse offerors from solicitation terms.
  • No alternate site visit dates will be provided.
  • Attendees should be physically able to walk and should bring their own water and food.
  • Parking is the attendee's responsibility in designated areas.
  • Comfortable shoes and appropriate clothing are recommended.
  • Solicitation questions must be submitted in writing per the solicitation instructions.

Solicitation / RFP / RFQ

This document is a solicitation for Flooring Replacement Services for the Department of Veterans Affairs, Gulf Coast Veterans Health Care System (GCVHCS). The services are required at the GCVHCS Chapel, Building 15, and Building 30, located at 400 Veterans Avenue, Biloxi, MS 39531.

• Flooring Replacement Services.

• Contractors must refer to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

• The solicitation is "all or nothing," meaning contractors must provide all requested services.

• The solicitation number is 36C2562600577.

• The offer due date is April 9, 2026, at 1600 EDT.

• The NAICS code is 238330 with a size standard of $19 Million.

• Offerors must complete blocks 12, 17, 23, 24, and 30.

• Payment will be made via EFT (Electronic Funds Transfer).

• Invoices must be submitted electronically.

• This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors.

• Contractors must be actively registered and appear in SBA VetCert as an SDVOSB.

• Contractors must meet the small business size standard for NAICS code 238330.

• FAR 52.212-1, 52.212-3, and 52.212-5 are attached.

• The solicitation is for "all or nothing" and contractors must provide all services requested.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) for Flooring Replacement Services at the Gulf Coast Veterans Health Care System (GCVHCS) in Biloxi, MS. The services are required for the Chapel (Main Hospital), Building 15, and Building 30.

• Removal of existing flooring (carpet tile and rubber base) and preparation of substrates.

• Installation of new carpet tile in the Chapel (approx. 5,700 sq ft).

• Installation of new glue-down Luxury Vinyl Tile (LVT) in specified rooms within Building 15 and Building 30 (totaling approx. 10,000 sq ft).

• Reinstallation of benches and furniture.

• Final cleaning and protection of adjacent finishes.

• Disposal of all removed items.

• Materials (carpet squares & LVT) and finishes will be provided by the government.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Award date to project completion, not to exceed 1 year / 12 months.

• Estimated Value: Not explicitly stated, but the NAICS code (238330) has a size standard of $19 million.

• Submission Deadline: April 9th, 2026, by 1600 hours (4:00 p.m.) Eastern Time.

• Submission Method: Via e-mail only to C. Robert Oravetz, Contracting Officer (christopher.oravetz@va.gov).

• Evaluation Criteria: Comparative evaluation based on technical capability, past performance, and price, aiming for the best value to the government. Quotes will be evaluated for acceptability and price reasonableness.

• Questions Deadline: April 3rd, 2026, by 1600 hours (4:00 p.m.) Eastern Time. Questions must be submitted via email using the provided form.

• This solicitation is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be actively registered and verified as an SDVOSB in the SBA's VetCert database.

• Offerors must meet the small business size standard for NAICS code 238330 ($19 million).

• Joint ventures must have their status accurately reflected in their SAM profile.

• Offerors are encouraged to provide their best quote initially, as discussions may not be held.

• A site visit is strongly recommended. See attachment "Final Site Visit Information Flooring Replacement Services Biloxi."