Flooring Replacement Services (Chapel, BLDG 15, BLDG 30), Gulf Coast Veterans Health Care System, Engineering Service, 400 Veterans Avenue, Biloxi, MS 39531

Amendment / Modification

• The solicitation close date has been extended.

• Responses to contractor questions are provided.

• The submittal window for contractor questions is now closed.

• Several attachments have been incorporated into the solicitation.

• Solicitation close date: Extended from 04-13-2026 1600 ET to 04-15-2026 1200 ET.

• Incorporated Attachments:

  • Amended Statement of Work 04-13-2026 Flooring Replacement Services
  • Flooring ICRA
  • Flooring ICRA 2
  • Chapel
  • B15 CLC Floor Covering In house project - 5.22.25
  • BL-30-02

• Q&A Section: Addresses ICRA Level requirements, OSHA certifications, and responsibility for construction debris dumpsters.

• Specific questions addressed:

  • ICRA Level 2 is required; refer to incorporated attachments.
  • OSHA 10/30 certifications are not required for personnel performing services or supporting the acquisition.
  • The government will provide dumpsters for construction debris disposal; the Statement of Work has been amended to reflect this.
  • Costs for shoe molding associated with baseboard removal/reinstallation will be borne by the government via cost modification; baseboard removal is not required.
  • Square footages have been clarified and updated in the Amended Statement of Work and associated schematics/drawings.
  • A second site visit will not be scheduled.
  • Multiple floors require rubber base removal, which is to be included in the list of materials provided by the government; the Statement of Work has been amended.
  • A list of site visit attendees will not be provided.

• The proposal deadline has been extended to 04-15-2026 1200 ET.

• Offerors must acknowledge receipt of this amendment.

Form / Attachment / Pricing Sheet

This document is an "As-Built Drawings" for Building 30, Second Floor, at the VAMC Biloxi, MS. It details the current state of the facility's layout and systems.

• Floor plan showing room layouts, corridors, stairs, and other architectural features.
• Room numbers and designations (e.g., 2D-134, C2-31).
• Specific areas highlighted, such as "Eye Clinic" (1366 sq ft) and "Corridors" (4597 sq ft).
• Notes on revisions and approvals.

This document provides critical spatial and layout information for any bidder involved in construction, renovation, or maintenance work within Building 30. It serves as a reference for understanding the existing conditions of the facility.

Other / Unclassified

This document provides basic information about a chapel, identified as 1C101, 1C101A, and 1C101B. It specifies the size of the chapel as 2375 square feet.

This information may be relevant to bidders if the opportunity involves the maintenance, repair, renovation, or construction related to this specific chapel facility. Bidders should note the size for potential scope estimations.

Form / Attachment / Pricing Sheet

This document outlines the specific floor covering requirements for the B15 CLC project, detailing the areas, types of flooring, and estimated quantities. It serves as a guide for potential bidders to understand the scope of work related to flooring installation.

• Locations:
  • First Floor: 1C-01/1A-120
  • Second Floor: 2C-01 Corridor, 2C-27 Corridor, 2A102 Magnolia Room
• Flooring Types & Quantities:
  • Carpet Tiles:
    • First Floor (1C-01/1A-120): 942 sq. ft.
    • Second Floor (Total): 3,169 sq. ft.
  • LVT (Luxury Vinyl Tile):
    • First Floor (1C-01/1A-120): 942 sq. ft.
    • Second Floor (Total): 3,169 sq. ft.
  • Combined LVT/Carpet Tiles (Second Floor): Total 3,169 sq. ft. (Corridors: 1,200 sq. ft., Magnolia Room: 1,969 sq. ft.)
• Material Specifications:
  • Kinetex: Advanced textile composite flooring with features like durability, low maintenance, safety, acoustics, comfort, sustainability, and moisture tolerance.
  • Specific Kinetex Tile examples: EF Contract Flooring Imprint/IMP26 Russet and IMP77 Acorn (18"x36").
  • Note: Images of finishes are for reference only and not actual samples.

This document provides critical details on the square footage and types of flooring required for specific areas within the B15 CLC project. Bidders should use this information to estimate material costs, labor, and to understand the scope of the flooring work involved in their proposal.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides a baseline for performing ICRAs to determine the level of precautions needed to prevent infection risks. Facilities can customize this template.

• Activity Categorization: Identifies four categories (A, B, C, D) for construction, renovation, and maintenance activities based on scope, duration, and dust/debris generation.
• Affected Area Assessment: Requires identification of the activity area and adjacent areas that will be affected, along with the type of service/area and point of contact.
• Patient Risk Category: Assesses the patient risk level (Low, Medium, High, Highest) for each affected area.
• Infection Prevention and Control Precautions: Determines the minimum level of precautions (I, II, III, or IV) based on the Activity Category and Overall Patient Risk Category.
• Required Control Measures: Details specific control measures for each level of precaution, including dust control, barrier construction, negative air pressure, and worker hygiene.
• Completion Measures: Outlines cleaning, HVAC, and water system measures required upon completion of the activity.
• Permit: A fillable permit form is included for posting at the activity site, required for Level III and IV activities.

This document is crucial for understanding the infection control requirements and safety protocols that must be adhered to during any construction, renovation, or maintenance work performed within VHA facilities. Bidders need to be aware of these requirements to accurately scope their work, estimate costs, and ensure compliance. The document outlines the necessary precautions to protect patients and staff from infection risks associated with such activities.

Form / Attachment / Pricing Sheet

This document is a VHA Infection Control Risk Assessment (ICRA) template for construction, renovation, and maintenance activities. It provides minimum requirements for categorizing activity types and patient risk to determine necessary infection prevention precautions. Facilities can customize this template.

• Activity Categorization (Table 1): Classifies activities into A, B, C, or D based on scope, duration, and dust/debris creation.
• Affected Area Assessment (Table 2): Identifies areas impacted by the activity and associated patient populations.
• Patient Risk Category (Table 3): Assesses patient risk (Low, Medium, High, Highest) for affected areas.
• Level of Precautions (Table 4): Determines the minimum level of infection prevention and control precautions (I, II, III, or IV) based on Activity Category and Patient Risk Category.
• Required Control Measures (Table 5 & 6): Details specific measures for each precaution level, including dust control, barrier requirements, HVAC isolation, and cleaning protocols.
• Permit: A fillable permit form is included for posting at the activity site, required for Level III and IV activities.

This document outlines the infection control requirements that must be adhered to during any construction, renovation, or maintenance work performed. Bidders should review the activity category, patient risk, and required precaution levels to understand the necessary safety protocols, containment measures, and potential impacts on their work, which may influence project planning, resource allocation, and cost.

Amended Statement of Work (SOW)

This amended Statement of Work (SOW) details flooring replacement services for the Gulf Coast Veterans Health Care System (GCVHCS) in Biloxi, MS. The document outlines the objective, general requirements, overview of work, specific areas for replacement, and scope of services.

• Objective: Specifies "Flooring Replacement Services" for three buildings.
• Overview: Details the removal of existing flooring, substrate preparation, installation of new carpet tile or glue-down LVT, reinstallation of benches, minor wall touch-up, final cleaning, and disposal of removed items. It clarifies that materials (carpet, LVT, adhesives, etc.) will be provided by the government, while the contractor provides labor and equipment.
• Description/Overview: Lists the specific buildings and rooms requiring flooring replacement: Chapel (Main Hospital) for carpet squares, Building 15 for LVT in various rooms, and Building 30 (Urology and Eye Clinic) for LVT in specific suites and waiting rooms. It also references provided drawings/schematics.
• Scope of Services: Provides detailed tasks for each area, including quantities for carpet tile (5,700 sq ft in Chapel), LVT, and rubber base installation.
• Performance Location: Confirms the locations as Chapel (Main Hospital), Building 15, and Building 30.
• Period of Performance: States the period is award date to project completion, not to exceed 1 year / 12 months.
• Federal Holidays and Work Hours: Outlines standard business hours (7:30 a.m. to 4:30 p.m. M-F) and notes that work may be required during non-standard hours due to patient care and occupied areas. Lists observed Federal Holidays.
• Other Requirements: Includes sections on Schedule and Coordination, Signage, Safety and Environmental compliance, Quality Control (including mockups), Housekeeping and Final Clean, Identification and Badges, Parking, Contract Administration, Invoicing and Payment, and Warranty (minimum one year workmanship warranty).

This document is an amended SOW and does not appear to modify proposal submission deadlines or evaluation factors, but rather clarifies the scope and requirements of the work.

Amendment / Modification

• The solicitation close date has been extended.

• The solicitation close date has been changed from April 9, 2026, 1600 Eastern Time to April 13, 2026, 1600 Eastern Time.

• The deadline for proposal submission has been extended to April 13, 2026, at 1600 Eastern Time.

Amendment / Modification

This amendment addresses initial offeror/contractor questions and incorporates additional attachments into the solicitation. Key changes include:

• Responses to questions regarding Government-Furnished Equipment (GFE) and Materials, clarifying contractor responsibilities for adhesives and patching compounds.

• Clarification that manufacturer brand and model numbers for government-furnished carpet tile and LVT are not required from contractors.

• Incorporation of Wage Determination 2015-5147 REV 28 (12-03-2025) for the Biloxi, MS area, establishing a rate of $26.36 per hour plus fringe benefits for Carpet Layer (23140).

• Clarification on the classification of the work as a commercial services requirement, with the "Services (except construction)" limitation on subcontracting taking precedence over construction-related classifications.

• Updates to the Statement of Work (SOW) to address questions on government-furnished materials, drawings, furniture movement, baseboard structures, work hours, site conditions, contractor parking, and warranty. Changes within the SOW are annotated in brick red font.

• Statement of Work (SOW) - specifically Section 5 regarding materials and verbiage.

• "Addendum Certification of Compliance" regarding Limitations on Subcontracting.

• Various sections addressing specific questions on materials, technical data, wage determinations, and classification.

• Offerors/contractors are required to acknowledge this amendment.

• The amendment provides updated information and attachments that bidders must consider when formulating their proposals and pricing.

• Deadlines and evaluation factors remain unchanged unless otherwise specified.

Amended Statement of Work (SOW)

This document is an amended Statement of Work (SOW) for Flooring Replacement Services at the Gulf Coast Veterans Health Care System (GCVHCS) in Biloxi, MS. It details the scope, requirements, and locations for flooring replacement.

• Objective: Specifies the need for flooring replacement services in three buildings.
• General: Clarifies that this is a non-personnel services requirement, with the contractor responsible for labor, management, tools, and equipment, and the government not exercising supervision over contractor personnel.
• Overview: Outlines the process of removing existing flooring, preparing substrates, and installing new carpet tile or luxury vinyl tile (LVT). It also notes that materials (carpet squares, LVT, adhesives, etc.) will be provided by the government and stored at Engineering Services, Building 10.
• Description/Overview: Identifies the specific buildings and rooms requiring flooring replacement: Chapel (Main Hospital) for carpet squares, Building 15 for LVT, and Building 30 for LVT.
• Scope of Services: Provides detailed tasks for each location, including removal of existing flooring and base, substrate preparation, installation of new carpet tile or LVT, and reinstallation of benches and furniture. Specific quantities (square feet, linear feet) are provided for each area.
• Performance Location: Confirms the locations as Chapel (Main Hospital), Building 15, and Building 30.
• Period of Performance: States the expected period is award date to project completion, not to exceed 1 year / 12 months.
• Federal Holidays and Work Hours: Lists observed federal holidays and outlines standard work hours (7:30 a.m. to 4:30 p.m., Monday-Friday), noting that work may be required during non-standard hours due to the facility's operational needs.
• Other Requirements: Includes sections on Schedule and Coordination, Signage, Safety and Environmental compliance, Quality Control (including mockups), Housekeeping and Final Clean, Identification and Badges, Parking, Contract Administration, Invoicing and Payment, and a Warranty clause (minimum 1-year workmanship warranty).

This amended SOW provides detailed requirements for flooring replacement services. Bidders should review the specific areas, quantities, materials provided by the government, and execution requirements to accurately prepare their proposals. The period of performance and work hour expectations are also critical for planning.

Form / Attachment / Pricing Sheet

This document provides architectural details for the B1 Chapel project, specifically for the 1C101 Chapel area. It includes a date of July 31, 2025, and identifies Shannon Day as the Interior Designer.

• The document specifies the area for the 1C101 Chapel as 2020 sq. ft., with an additional 10% allowance, totaling 2222 sq. ft.
• An architectural drawing (floor plan) is included, showing room designations such as "CHAPEL 1C-101", "HAC 1C-102", "F. TLT 1C-103", "M. TLT 1C-104", and "CLOSET 1C-100 / 1C-101A".
• Room identifiers like "C1-19" and "C1-18" are also present on the drawing.

This document is relevant for bidders by providing specific spatial information and a floor plan for the chapel area. This information is crucial for understanding the scope of work related to interior design or construction services for this space, including accurate area calculations and layout details.

Form / Attachment / Pricing Sheet

This presentation outlines the scope and material requirements for floor covering projects at Building 15 (B15), specifically for the CLC (Consolidated Logistics Center).

• Project Locations: Main Corridor (1C-01/1A-120), 2C-01 Corridor, 2C-27 Corridor, and 2A102 Magnolia Room.
• Materials Specified: Carpet Tiles and Luxury Vinyl Tile (LVT).
• Quantities:
  • First Floor (1C-01/1A-120): 942 sq. ft. of Carpet Tiles and 942 sq. ft. of LVT.
  • Second Floor (Corridors 2C-01, 2C-27): 1,200 sq. ft. total for LVT/Carpet Tiles.
  • Second Floor (Magnolia Room 2A102): 1,969 sq. ft. of LVT/Carpet Tiles.
  • Total Second Floor: 3,169 sq. ft. of LVT/Carpet Tiles.
• Product Details:
  • Kinetex advanced textile composite flooring is specified, highlighting durability, maintenance, safety, acoustics, comfort, sustainability, and moisture tolerance.
  • Specific Kinetex Tile samples mentioned: EF Contract Flooring Imprint/IMP26 Russet and IMP77 Acorn (18”x36”).
• Note: Images of finishes are for reference only and not exact samples.

This document provides critical details on the areas requiring new floor covering, the types of materials (carpet tiles and LVT, specifically Kinetex), and the estimated square footage for each area. Bidders should use this information to understand the scope of work and prepare material specifications and cost estimates for their proposals.

Form / Attachment / Pricing Sheet

This document is a composite floor plan for Level 2 of a clinical addition, specifically detailing the Urology and Eye Clinic areas. It serves as a visual reference for the layout and configuration of these medical facilities.

• Floor plan layout for Level 2.
• Highlights specific areas for Urology Clinic (3157 sf) and Eye Clinic (1958 sf).
• Includes room numbers, dimensions, and labels for various medical specialties and support areas (e.g., Specialty Care, Oncology, Pulmonary Medicine, Optometry, Treatment rooms, Consultations).
• Shows structural elements, walls, doors, and room designations.
• Includes a key plan and notes regarding revisions and general architectural information.

This drawing provides critical spatial and layout information for bidders involved in construction, renovation, or fit-out of the Urology and Eye Clinic spaces. It defines the physical scope and configuration of the work, influencing material take-offs, labor estimates, and construction planning.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5147, Revision 28) for the Service Contract Act, applicable to the area of Mississippi Counties of Hancock, Harrison, and Jackson. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits.

• Lists occupational codes and titles.
• Provides the minimum hourly wage rate for each occupation.
• Indicates that fringe benefits are required and follow the occupational listing.
• Includes notes on Executive Orders 13706 and 13658 regarding paid sick leave and minimum wage rates for federal contractors.
• Details requirements for paid sick leave, vacation, and holidays.
• Outlines the process for requesting authorization of additional classifications and wage rates (conformance process) using Standard Form 1444.

This wage determination is crucial for bidders responding to solicitations that fall under the Service Contract Act. It establishes the minimum wage and benefit rates that must be paid to employees performing work under the contract. Bidders must ensure their proposed labor costs align with these requirements to be compliant and competitive.

Form / Attachment / Pricing Sheet

This document is a form for requesting clarification or asking questions regarding a solicitation. It provides a structured format for bidders to submit their inquiries to the government.

• The form includes sections for referencing the SOW (Statement of Work), posing specific questions, and providing answers.
• It appears to be a template for submitting questions, with numbered fields for multiple inquiries.

Bidders should use this form to submit any questions they have about the solicitation requirements, scope, or other aspects of the opportunity. This ensures that questions are submitted in a standardized format, facilitating clear communication and timely responses from the government.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) for Flooring Replacement Services at the Gulf Coast Veterans Health Care System (GCVHCS) in Biloxi, MS. The services are required for the Chapel (Main Hospital), Building 15, and Building 30.

• Removal of existing flooring (carpet tile and rubber base) and preparation of substrates.

• Installation of new carpet tile in the Chapel (approx. 5,700 sq ft).

• Installation of new glue-down Luxury Vinyl Tile (LVT) in specified rooms within Building 15 and Building 30 (totaling approx. 10,000 sq ft).

• Reinstallation of benches and furniture.

• Final cleaning and protection of adjacent finishes.

• Disposal of all removed items.

• Materials (carpet squares & LVT) and finishes will be provided by the government.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Award date to project completion, not to exceed 1 year / 12 months.

• Estimated Value: Not explicitly stated, but the NAICS code (238330) has a size standard of $19 million.

• Submission Deadline: April 9th, 2026, by 1600 hours (4:00 p.m.) Eastern Time.

• Submission Method: Via e-mail only to C. Robert Oravetz, Contracting Officer (christopher.oravetz@va.gov).

• Evaluation Criteria: Comparative evaluation based on technical capability, past performance, and price, aiming for the best value to the government. Quotes will be evaluated for acceptability and price reasonableness.

• Questions Deadline: April 3rd, 2026, by 1600 hours (4:00 p.m.) Eastern Time. Questions must be submitted via email using the provided form.

• This solicitation is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

• Offerors must be actively registered and verified as an SDVOSB in the SBA's VetCert database.

• Offerors must meet the small business size standard for NAICS code 238330 ($19 million).

• Joint ventures must have their status accurately reflected in their SAM profile.

• Offerors are encouraged to provide their best quote initially, as discussions may not be held.

• A site visit is strongly recommended. See attachment "Final Site Visit Information Flooring Replacement Services Biloxi."

Form / Attachment / Pricing Sheet

This document is a wayfinding map for the Gulf Coast Veterans Health Care System - Biloxi Facility, effective November 2015. It provides a visual guide to the locations of various departments, clinics, and services within the facility across multiple floors.

• First Floor: Lists Community Living Center Houses, Primary Care Clinics, Surgery, Inpatient Care, Mental Health, Laundry, Prosthetics, and administrative areas. It also indicates parking locations and entrances.
• Second Floor: Details Specialty Clinics, Surgery Clinics, Medicine Clinics, and diagnostic services like Cardiology, EKG, X-Ray, and Ultrasound.
• Third Floor: Shows areas designated as 'Closed for Construction' and includes services like Audiology, Speech Pathology, Urology, and ENT.
• Fourth Floor: Also indicates 'Closed for Construction' areas and lists the Inpatient Acute Medical/Surgical Unit, ICU, and pre-endoscopy check-in.
• General Information: Includes contact numbers, website, and a note about potential changes to office locations.

This map is relevant to bidders by providing a clear understanding of the physical layout and departmental organization of the Biloxi VA facility. This can be crucial for understanding the scope of services, logistical considerations for any potential contract work, and the general operational environment of the healthcare system.

Form / Attachment / Pricing Sheet

This document is the VAAR Clause 852.219-75, "VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)". It requires offerors to certify their compliance with subcontracting limitations.

• Services: Contractors must not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction: Contractors must not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Special Trade Construction: Contractors must not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• Certification: Offerors must complete, sign, and return this certification as part of their bid, quotation, or proposal.
• Consequences: Failure to provide the certification will result in the offer being deemed ineligible for award. False certifications are subject to criminal, civil, or administrative penalties.
• Cooperation: Offerors agree to provide documents to VA to demonstrate compliance upon request.

This is a mandatory certification for all offerors. Failure to complete and submit this form correctly will lead to disqualification. Bidders must understand the subcontracting limitations for their specific contract type (services, general construction, or special trade construction) and ensure their proposed approach complies.

Other / Unclassified

This document provides instructions and details for a mandatory site visit related to the "Flooring Replacement Services (Chapel, Building 15, and Building 30)" acquisition at the Gulf Coast Veterans Healthcare System in Biloxi, MS.

Potential bidders should note the following key details for the site visit:

• Date: Wednesday, April 1st, 2026
• Time: 1330 hours (1:30 PM) Local Time (Central Time)
• Duration: Approximately 1.5 to 2 hours
• Location: Biloxi, MS VA Medical Center, 400 Veterans Avenue, Chapel, Building 15, and Building 30.
• Meeting Point: Main Entrance Lobby, Pick Up and Drop Off Area (near valet parking, across from Building 3).
• RSVP: Required no later than Tuesday, March 31st by 14:00 hours (2:00 PM) Central Time to Bobby Smith Jr. (bobby.smith@va.gov) with a copy to C. Robert Oravetz (christopher.oravetz@va.gov).
• Attendees: Maximum of two representatives per company.
• Purpose: For viewing areas involved with the acquisition; solicitation questions will NOT be answered during the visit.
• Important Notes:
  • Attendance is not mandatory but provides a "first hand" look at the site.
  • Inability to attend does not excuse offerors from solicitation terms.
  • No alternate site visit dates will be provided.
  • Attendees should be physically able to walk and should bring their own water and food.
  • Parking is the attendee's responsibility in designated areas.
  • Comfortable shoes and appropriate clothing are recommended.
  • Solicitation questions must be submitted in writing per the solicitation instructions.

Solicitation / RFP / RFQ

This document is a solicitation for Flooring Replacement Services for the Department of Veterans Affairs, Gulf Coast Veterans Health Care System (GCVHCS). The services are required at the GCVHCS Chapel, Building 15, and Building 30, located at 400 Veterans Avenue, Biloxi, MS 39531.

• Flooring Replacement Services.

• Contractors must refer to FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services.

• The solicitation is "all or nothing," meaning contractors must provide all requested services.

• The solicitation number is 36C2562600577.

• The offer due date is April 9, 2026, at 1600 EDT.

• The NAICS code is 238330 with a size standard of $19 Million.

• Offerors must complete blocks 12, 17, 23, 24, and 30.

• Payment will be made via EFT (Electronic Funds Transfer).

• Invoices must be submitted electronically.

• This acquisition is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) contractors.

• Contractors must be actively registered and appear in SBA VetCert as an SDVOSB.

• Contractors must meet the small business size standard for NAICS code 238330.

• FAR 52.212-1, 52.212-3, and 52.212-5 are attached.

• The solicitation is for "all or nothing" and contractors must provide all services requested.